For more details, please visit https://www.eduhk.hk/ocio/portable-storage-media-data-protection.

Google has recently implemented an inactive account policy within the Google Workspace for Education Terms of Service. Accounts, i.e. your @s.eduhk.hk and/or @friends.eduhk.hk accounts, that have not been accessed or logged into within a two-year period will be deleted, and all associated data will be removed. Deleted accounts and associated data cannot be restored.

Please refer to the emails sent on 13 Nov 2025 or the announcement on The Portal for details.

New Microsoft 365 storage quotas for staff and students will be imposed on 14 Jan 2026. Please refer to the emails sent on 31 Oct 2025 for details.

Colleagues are recommended to utilise Microsoft Outlook Online Archive to store older messages and manage their mailbox quota. Please see https://www.eduhk.hk/ocio/content/faq-how-use-microsoft-outlook-online-archive.

To check your Microsoft 365 usage, please see https://www.eduhk.hk/ocio/content/faq-how-check-your-m365-usage.