Staff Accounts 

Staff computer accounts have the following name conventions:

 FormatExample
Network Accountnametmchan
Email Accountnametmchan
UNIX Accountnametmchan
Internet Email Addressname@eduhk.hktmchan@eduhk.hk
Google account on "Friends" domainname@friends.eduhk.hktmchan@friends.eduhk.hk
Google account on Student domainname@s.eduhk.hktmchan@s.eduhk.hk

Network and email accounts for staff will be created automatically. Information regarding the account usernames and initial passwords will be sent to users through internal mail. Note that all staff use ONE username and ONE password for all network services, including network and email services.

Colleagues are provided with two Google accounts to access the G Suite for Education (formerly called Google Apps for Education), which is a collection of web-based programs including Google Gmail, Google Calendar, Google Docs / Drives, Google Sites, and etc. The Google account on the student account domain, i.e. username@s.eduhk.hk, has a feature of allowing staff and students to use Google Classroom. The other account on the “friends” domain, i.e. username@friends.eduhk.hk, are provided to staff for good so that they could still connected to the University after they leave the University. Colleagues can access the Google account with the same network password. For details, please visit Google Accounts for Staff.

For UNIX account, one can apply through The Portal, which is available at iServices > Online Services > Unix Account Registration.

 

Disk Quota 

Different network services allow users to save files or emails on our servers. Information saved on the servers can be accessed through network-connected PC. To ensure a fair use of our resources, there are storage quotas for different network services as shown in the following table for each kind of computer accounts.

UsersNetwork N: DriveEmail MailboxMaximum Email Message SizeUNIX File Storage
Staff50MB50GB20MB *10MB

Disk space on the network are precious computer resources. Users must check and remove any obsolete files or emails regularly. If there are legitimate reasons for increasing the disk quota, please complete the Additional Disk Quota Application Form.

* Though the maximum outgoing email message size for staff members is 20MB, whether the recipient can get it will depend on the receiving email server. Please note that many free email services, such as Yahoo! Mail and Gmail, allow users only to receive emails up to 10MB in size.

 

Security

Users are responsible for their computer accounts and should keep their login and password safe. You

  • SHOULD keep your login name AND password CONFIDENTIAL;
  • SHOULD change your password on a regular basis;
  • SHOULD log out from your EdUHK account when you have finished using it, especially at public/shared computers;
  • SHOULD NOT leave your computer unattended;
  • SHOULD NOT record your login name and/or password in any format. If you must record them, keep them separate and safe in a place where only you yourself can access; and
  • SHOULD NOT use personal information, in particular your HKID card number, initials of your name or your school name as your password as it could be easily deciphered.

 

Expiry of Accounts

Warning: All computer accounts will normally be terminated when you ceased to be a member of the University. All data files, including email messages (except students' email messages), will be deleted. It is the users' responsibilities to backup their own data prior to the termination of their accounts.