The following are the typical steps for acquiring non office automation related computing equipment (Hardware or Software).

1. Secured funding for the purchase (e.g. through department's annual equipment budget) - by Dept.
2. Raise Purchase Requisition Form with justifications, budget code and budget holder's endorsement - by Dept. (Please refer to Financial and Purchasing Policies & Guidelines - Finance Office for details.
3. PR Vetted - by OCIO (Please refer to Purchasing Activities - 3. A List of items to be vetted by Asset Administrators before purchase on items to be vetted by OCIO
4. FO conduct the purchasing process - by FO
5. Price Summaries send to department for endorsement and comment - by FO and Dept
6. Purchase Order issued by FO to selected supplier - by FO
7. Hardware/Software Delivered - by Vendor
8. Department file the Good Received Note (GRN) - by Dept
9. According to the Asset Management Policy, Department complete the Asset Recording Worksheet and stick the Asset Tag (Barcode label) on the assets - by Dept
10. OCIO update the Asset Record in the central database which will be verify through the annual stock take exercise. (by OCIO and FO)

Note: All software acquired by your department should be recorded in the "Software Inventory System for SAM - https://sam.eduhk.hk", please visit Software Asset Management @ EdUHK for details.