With an aim to supporting paperless meetings at the University, the Horizon Private Cloud Storage (Horizon) system, was launched in September 2014. Horizon is a web based private cloud storage system using the VMware Horizon files technology. The system, managed by OCIO and housed on the campus, allows users to access documents stored on the system from PC, Mac, iOS and Android devices. It provides a solution to sharing meeting documents in achieving paperless meetings.
Highlights of Horizon Private Cloud Storage
- Horizon is accessible both on a web browser and via an app. Users can visit https://horizon.eduhk.hk using a web browser and login with their network account and password. There are also native apps for iOS, Android, Windows or Mac which allow access to the documents with or without network connection (offline mode).
- Committee secretaries can upload meeting documents to Horizon and share them with members of the committee (by setting access rights) using a web browser or native app. Members just “Bring Your Own Devices (BYOD)” to the meeting for viewing the documents using either a web browser or a native app. With a native app, they can select files to be downloaded on the device for offline reading when there is no network connection.
- For security reasons, users can only access Horizon using with the University’s wired network or through Wi-Fi using the “EdUHK” SSID. If users need to access Horizon outside the campus, they need to establish a VPN connection.
- Each staff is given 100MB disk quota. Due to limited resources, users are recommended to clean up the files on Horizon regularly. Besides, students can only read the shared documents with access rights granted. They cannot upload documents to Horizon (Students can use Google Drive or O365 OneDrive for file storage).
1. Using Web browser (for meeting secretaries and attendees)
We recommend meeting secretaries to login the Horizon web client (https://horizon.eduhk.hk) using a web browser for folder management, document upload and access control. For meeting attendees, they can use a web browser to access the shared documents but to do so they will need a network connection. For detailed instructions, please download the files of app user guide.
2. Native Apps for Mobile devices (for meeting attendees)
Besides viewing the shared files on Horizon using a web browser, mobile device users can also install “Horizon Files” app available on Apple App Store (iOS) or Google Play Store (Android). One benefit of using the native mobile app is that it supports offline mode such that users can select files to be downloaded on the device for reading when there is no network connection.
Please refer to the following user guides for more information on accessing Horizon using the respective mobile apps:
- “Horizon Files” App User Guide for iOS (Note: "Horizon File" app is no longer available from the app store. For user who had download it before, it was known to us that there is a problem on accepting/declining invitations on shared folder on iOS 9 devices. iOS 9 users are recommended to accept/decline such invitations on a PC/notebook. )
- “Horizon Files” App User Guide for Android
3. Client Software for Windows and Mac (for meeting attendees)
VMware provides a client software, Horizon Workspace, for installation on computers running MS Windows and Mac OS to access Horizon. Same as the native app for mobile devices, Horizon Workspace allows Windows and Mac users to download the shared documents for offline reading when there is no network connection. After Horizon Workspace is installed, a new folder ‘Horizon’ will be created. Documents in the “Horizon” folder are synchronized with the shared documents on the Horizon system (which is similar to Dropbox).
Download Horizon Workspace below:
Warning: The Horizon system is backed up daily for disaster recovery purpose only. We will not entertain requests for restoring individual files that are deleted. Horizon is setup as a temporary storage to support paperless meetings. It is not a replacement for the current file storage systems such as your personal N: drive or DMS.