Disclaimer


Every effort has been made to ensure that information contained in this handbook is accurate and correct.  Changes may be made from time to time and the University reserves the right to make amendments to the information contained in this handbook without prior notice.
 
In the event of inconsistency between information contained in this handbook and any University policies and regulations or where an interpretation of this handbook is required, the decision of the University shall be final.
 

Chapter 1 Preface


Welcome to the new 2024/25 academic year.
 
The electronic Student Handbook provides online information on academic matters, financial issues and various information concerning your study at the University. To keep abreast of any developments of your concern, you are strongly advised to refer to The Portal for updated information.
 
At the beginning of your study, you may receive a Programme Handbook in a hard copy or electronically. There is detailed information specific to your programme, courses, the academic regulations, the programme calendar, the assessment methods, examinations dates, block practice dates (applicable to teacher education programmes) and graduation requirements. You are advised to study the Student Handbook, Programme Handbook and relevant programme information carefully and to acquaint yourself with all subsequent amendments and changes. You should also refer to this information throughout your studies.
 
If you wish to know more about the University's academic structure and its programmes, you may refer to the University Calendar which can be downloaded from the Registry website. You may also visit the University's homepage on the Internet to keep yourself updated of the University's latest developments.
 
It is advisable that you read all the information and make reference to it from time to time. For any new policies/regulations or any amendments/updates, please refer to the announcements made via The Portal, emails, notices, circulars, or letters. So, do check email and intranet message regularly to keep track of such changes.
 
Should you have any concern about your study or encounter any difficulties during your study, please feel free to consult the staff members of the Registry, the Faculty Offices, the Graduate School or your lecturers.
 
We wish you every success in your study.
 

Chapter 2 Vision & Mission

 

Our Vision


We will further enhance our role as a leading university in the Asia Pacific region and beyond, with a focus on educational research, development and innovation. We will continue to raise our profile and impact locally, regionally and internationally through our high-quality research and scholarship. We are committed to nurturing outstanding and caring educators and professionals who contribute constructively to sustainable social and economic development in Hong Kong and beyond.
 
 

Our Mission


Committed to the Education-plus approach, our primary mission is to lead educational innovation, and to promote and support the strategic development of teaching, teacher education and disciplines complementary to education by preparing outstanding and morally responsible educators and professionals while supporting their lifelong learning.
 
We will:
  • provide a multidisciplinary learning and research environment beyond education that is conducive to intellectual pursuits, free thinking and speech, advocacy of policy and practice, and the promotion of collaboration and diversity;
  • enhance professional teacher and teaching education programmes and programmes in disciplines complementary to education with innovative curricula which will enrich students’ experiences and enable them to realise their personal potential as well as their educational and career goals;
  • prepare our students to become educators and professionals who can integrate theory and practice, and who are creative, innovative, intellectually active, entrepreneurial, socially caring and globally aware;
  • foster a vibrant research culture and environment which contributes to the advancement of knowledge, scholarship and innovation, with a sustainable impact on social progress and human betterment; and
  • engage in knowledge transfer activities which contribute to the development of the University and the wider community while serving the needs of educational and social development locally, regionally and internationally.

 

Our Core Values


  • Professionalism
  • Innovation
  • Moral responsibility
  • Societal caring
  • Global awareness
 

Chapter 3 Academic Structure and Programmes

The University’s academic structure highlights its strengths in its range of academic disciplines and offers high quality programmes and services to students. Its three faculties - Faculty of Education and Human Development (FEHD), Faculty of Humanities (FHM) and Faculty of Liberal Arts and Social Sciences (FLASS) - together with the Graduate School (GS) and two Academies, namely Academy for Applied Policy Studies and Education Futures (AAPSEF) and Academy for Educational Development and Innovation (AEDI), offer a variety of programmes at the Sub-degree, Bachelor, Postgraduate Diploma, Master, Executive Master and professional and research Doctoral levels. The faculties also provide professional development programmes to meet professional and community needs.
 
A list of the academic departments, centres and programmes of the faculties is given below:

1. Faculty of Education and Human Development (FEHD)


Academic Departments and Centres
  • Department of Curriculum and Instruction (C&I)
  • Department of Early Childhood Education (ECE)
  • Department of Education Policy and Leadership (EPL)
  • Department of International Education (IE)
  • Department of Psychology (PS)
  • Department of Special Education and Counselling (SEC)
  • Centre for Child and Family Science (CCFS)
  • Centre for Educational and Developmental Sciences (CEDS)
  • Centre for Psychosocial Health (CPH)
  • Integrated Centre for Wellbeing (I-WELL)

Programmes
Programme Code Programme Title
Master's Degree Programmes
A1M083* Master of Social Sciences in Psychology (Schools and Community Settings)
(One-year Full-time)
A1M087* Master of Teaching
(One-year Full-time)
A1M089* Master of Arts in Child and Family Education
(One-year Full-time)
A1M094* Master of Arts in Educational Counselling
(One-year Full-time)
A1M099* Master of Arts in Leading Innovative Learning Organizations
(One-year Full-time)
A1M100* Master of Arts in Positive Psychology in Education
(One-year Full-time)
A1M102* Master of Arts in Leading Experiential Learning Activities
(One-year Full-time)
A1M107* Master of Arts in Global Studies in Education
(One-year Full-time)
A1M108* Master of Arts in Digital Learning and Technology
(One-year Full-time)
A2M080* Master of Science in Educational Speech-Language Pathology and Learning Disabilities
(Two-year Full-time)
C2M004* Executive Master of Arts in International Educational Leadership and Change
(Two-year Part-time)
C2M013* Master of Arts in Educational Counselling 
(Two-year Part-time)
C2M017* Master of Social Sciences in Psychology (Schools and Community Settings)
(Two-year Part-time)
C2M019* Master of Teaching
(Two-year Part-time)
C2M021* Master of Arts in Child and Family Education
(Two-year Part-time)
C2M030* Master of Arts in Leading Innovative Learning Organizations
(Two-year Part-time)
C2M031* Master of Arts in Positive Psychology in Education
(Two-year Part-time)
C2M033* Master of Arts in Leading Experiential Learning Activities
(Two-year Part-time)
C2M038* Master of Arts in Digital Learning and Technology
(Two-year Part-time)
Postgraduate Diploma Programmes
A1P018 Postgraduate Diploma in Education (Early Childhood Education)
(One-year Full-time)
C2P040 Postgraduate Diploma in Education (Early Childhood Education)
(Two-year Part-time)
C2P041 Postgraduate Diploma in Education (Professional and Vocational Education)
(Two-year Part-time)
Bachelor's Degree Programmes
A2B102 Bachelor of Arts (Honours) in Early Childhood and Family Studies
(Two-year Full-time) (Senior Year Entry only)
A2B104 Bachelor of Science (Honours) in Executive Management
(Two-year Full-time) (Senior Year Entry only)
A4B075 Bachelor of Social Sciences (Honours) in Psychology
(Four-year Full-time)
A4B086 Bachelor of Arts (Honours) in Special Education
(Four-year Full-time)
A4B097 Bachelor of Arts (Honours) in Heritage Education and Arts Management
(Four-year Full-time)
A5B061 Bachelor of Education (Honours) (Early Childhood Education)
(Five-year Full-time)
C3B001 Bachelor of Education (Honours) (Early Childhood Education)
(Three-year Part-time)
C3B002 Bachelor of Education (Honours) (Special Needs)
(Three-year Part-time)
C3B003 Bachelor of Education (Honours) (Professional and Vocational Education)
(Three-year Part-time)
C4B006 Bachelor of Education (Honours) (Early Childhood Education) in Leadership and Non-Chinese Speaking Children
(Four-year Part-time)
C4B007 Bachelor of Education (Honours) (Early Childhood Education) in Leadership and Special Needs
(Four-year Part-time)
Professional Development Programmes
BWP067 Certificate in Professional Development Programme for Middle Leaders in Schools
(Five weeks)
BWP088 Certificate in Professional Development Programme on Prevention and Handling of Unruly and Delinquent Behaviours in Schools
(Five weeks)
BWP090 Certificate in Professional Development Programme on Knowledge Management for Enhancing School Development
(Five weeks)
BWP104 Certificate in Professional Development Programme for Deputy Heads in Primary Schools
(Five weeks)
BWP118 Certificate in Professional Development Programme on Life Planning Education and Career Guidance
(Five weeks)
BWP120 Certificate in Professional Development Programme on Communication, Mediation and Complaint Management
(Five weeks)
BWP122 Certificate in Professional Development Programme on School Improvement and Leadership
(Five weeks)
BWP124 Certificate in Professional Development Programme on Integrating Self-directed Learning in Classroom Pedagogy
(Five weeks)
BWP127 Certificate in Professional Development Programme on Positive Psychology in School Settings: Promoting Mental Health and Creating Positive Learning Environment
(Five weeks)
BWP130 Certificate in Professional Development Programme on Organization and Management of Life-wide Learning Activities
(Five weeks)
BWP135 Certificate in Professional Development Programme for Kindergarten Middle Leaders
(Five weeks)
BWP139 Certificate in Professional Development Programme on Assessment Literacy and Effective Use of Assessment Data in Digital Era
(Five weeks)
BWP141 Certificate in Professional Development Programme for Deputy Heads in Secondary Schools
(Five weeks)
CHA043 Certificate in Professional Development Programme on Core Training for Promotion of Deputy School Heads in Primary and Secondary Schools - School Administration and Management
(18 hours)
CWP001 Certificate in Professional Development Programme for Teachers (Catering for Diverse Learning Needs) - Basic Level
(Three months)
CWP002 Certificate in Professional Development Programme for Teachers (Catering for Diverse Learning Needs) - Advanced Level
(One year)
CWP005 Certificate in Professional Development Programme on Catering for Diverse Needs of Young Children
(Five full days)
CWP006 Certificate in Professional Development Programme on Transformational Leadership for Team Innovation and School Improvement
(Five full days)
CWP009 Certificate in Professional Development Programme on the Teaching of Chinese Language for Non-Chinese Speaking Children
(Five full days)
CWP010 Certificate in Professional Development Programme on Promoting Socioemotional Competence: Family and School Practices
(Five full days)
CWP014 Certificate in Professional Development Programme on Induction for Novice Functional/Subject Heads
(Five full days)
CWP016 Certificate in Professional Development Programme on Complaint Management for Kindergartens: Communication and Mediation
(Six full days)
CWP017 Certificate in Professional Development Programme on Rebuilding Children’s Power of Play
(Five full days)
CWP018 Certificate in Professional Development Programme on School Improvement and Leadership for Principals
(Five full days)
CWP020 Certificate in Professional Development Programme on Connecting Young Children to Nature
(Five full days)
CWP022 Certificate in Professional Development Programme on Promoting Chinese Culture to Young Children Through Chinese Visual Arts
(Five full days)
CWP023 Certificate in Professional Development Programme on Implementing Patriotic Education in Hong Kong Schools
(Ten weekday evenings)
Sub-degree Programmes
A1E001 Diploma in Early Childhood Education (Supporting Learning and Teaching for Non-Chinese Speaking Children)
(One-year Full-time)
A2H049 Higher Diploma in Early Childhood Education
(Two-year Full-time)
* Self-financed programme

2. Faculty of Humanities (FHM)


Academic Departments and Centres
  • Department of Chinese Language Studies (CHL)
  • Department of English Language Education (ELE)
  • Department of Linguistics and Modern Language Studies (LML)
  • Department of Literature and Cultural Studies (LCS)
  • Centre for Language in Education (CLE)
  • International Research Centre for Cultural Studies (IRCCS)
  • Centre for Research on Chinese Language and Education (CRCLE)
  • Centre for Research on Linguistics and Language Studies (CRLLS)
  • Research Centre for Chinese Literature and Literary Culture (RCCLLC)

Programmes
Programme Code Programme Title
Master's Degree Programmes
A1M046* Master of Arts in Teaching Chinese as an International Language 
(One-year Full-time)
A1M052* Master of Arts in Chinese Studies (Language Education) 
(One-year Full-time)
A1M057* Master of Arts in Teaching English to Speakers of Other Languages 
(One-year Full-time)
A1M106* Master of Arts in Global Histories of Education
(One-year Full-time)
A1M109* Master of Arts in Digital Humanities for Cultural Professionals
(One-year Full-time)
Bachelor's Degree Programmes
A4B067 Bachelor of Arts (Honours) in Language Studies
(Four-year Full-time)
A4B087 Bachelor of Arts (Honours) in Teaching Chinese as a Second Language
(Four-year Full-time) (Senior Year Entry Only)
A4B093 Bachelor of Arts (Honours) in English Studies and Digital Communication
(Four-year Full-time)
A5B059 Bachelor of Education (Honours) (English Language)
(Five-year Full-time)
A5B060 Bachelor of Education (Honours) (Chinese Language)
(Five-year Full-time)
A5B077 Bachelor of Education (Honours) (History)
(Five-year Full-time)
A5B082 Bachelor of Arts (Honours) in Language Studies and Bachelor of Education (Honours) (English Language)
(Five-year Full-time) (Co-terminal Double Degree)
A5B083 Bachelor of Education (Honours) (Chinese History)
(Five-year Full-time)
Professional Development Programmes
BWP048 Certificate in Professional Development Programme for Primary Teachers of English
(One week)
BWP082 Certificate in Professional Development Programme on the Teaching of Chinese Language for Non-Chinese Speaking Students
(Five weeks)
BWP083 Certificate in Professional Development Programme on Optimizing Chinese Language Teaching
(Five weeks)
BWP085 Certificate in Professional Development Programme for Teachers Using English as the Medium of Instruction in Secondary Schools
(One week)
BWP116 Certificate in Professional Development Programme for Interpretation of Classical Chinese Literature for Secondary Teachers of Chinese Language
(Five weeks)
BWP125 Certificate in Professional Development Programme for Teachers of English
(One week)
CWP004 Certificate in Professional Development Programme for English Teachers
(Saturday mode)
* Self-financed programme

3. Faculty of Liberal Arts and Social Sciences (FLASS)


Academic Departments and Centres
  • Department of Cultural and Creative Arts (CCA)
  • Department of Health and Physical Education (HPE)
  • Department of Mathematics and Information Technology (MIT)
  • Department of Science and Environmental Studies (SES)
  • Department of Social Sciences and Policy Studies (SSPS)
  • Centre for Environment and Sustainable Development (CESD)
  • EdUHK Christian Faith and Development Centre (CFDC)
  • Resource Centre for Interdisciplinary Studies and Experiential Learning (RCISEL)

Programmes
Programme Code Programme Title
Master's Degree Programmes
A1M054* Master of Arts in Music Education
(One-year Full-time)
A1M061* Master of Arts in Education for Sustainability
(One-year Full-time)
A1M082* Master of Public Policy and Management
(One-year Full-time)
A1M085* Master of Arts in Mathematics and Pedagogy
(One-year Full-time)
A1M095* Master of Arts in STEM Education
(One-year Full-time)
A1M097* Master of Social Sciences in Sports Coaching and Management
(One-year Full-time)
A1M098* Master of Arts in Visual Arts Education and Creative Practice
(One-year Full-time)
A1M101* Master of Arts in Personal Finance Education
(One-year Full-time)
A1M103* Master of Science in Artificial Intelligence and Educational Technology
(One-year Full-time)
A1M111* Master of Social Sciences in Therapeutic Play and Well-Being
(One-and-a-half-year Full-time)
C2M005* Master of Arts in Music Education
(Two-year Part-time)
C2M028* Master of Arts in STEM Education
(Two-year Part-time)
C2M029* Master of Social Sciences in Sports Coaching and Management
(Two-year Part-time)
C2M032* Master of Arts in Personal Finance Education
(Two-year Part-time)
C2M034* Master of Science in Artificial Intelligence and Educational Technology
(Two-year Part-time)
C2M041* Master of Social Sciences in Therapeutic Play and Well-Being
(2-year Part-time)
Postgraduate Diploma Programmes
A1P014 Postgraduate Diploma in Education (Primary)
(One-year Full-time)
A1P015 Postgraduate Diploma in Education (Secondary)
(One-year Full-time)
C2P035 Postgraduate Diploma in Education (Primary)
(Two-year Part-time)
C2P037 Postgraduate Diploma in Education (Secondary)
(Two-year Part-time)
Bachelor's Degree Programmes
A2B016* Bachelor of Health Education (Honours) 
(Two-year Full-time)
A2B101 Bachelor of Social Sciences (Honours) in Sociology and Community Studies 
(Two-year Full-time) (Senior Year Entry only)
A2B103 Bachelor of Social Sciences (Honours) in Social Entrepreneurship and Development Studies 
(Two-year Full-time) (Senior Year Entry only)
A4B068 Bachelor of Arts (Honours) in Creative Arts and Culture 
(Four-year Full-time)
A4B069 Bachelor of Social Sciences (Honours) in Global and Environmental Studies 
(Four-year Full-time)
A4B071* Bachelor of Arts (Honours) in Liberal Studies Education
(Four-year Full-time)
A4B091* Bachelor of Social Sciences (Honours) in Greater China Studies
(Four-year Full-time)
A4B092 Bachelor of Science (Honours) in Integrated Environmental Management
(Four-year Full-time)
A4B095 Bachelor of Science (Honours) in Artificial Intelligence and Educational Technology 
(Four-year Full-time)
A4B096 Bachelor of Science (Honours) in Sports Science and Coaching
(Four-year Full-time)
A5B057 Bachelor of Education (Honours) (Secondary) – Information and Communication Technology
(Five-year Full-time)
A5B058 Bachelor of Education (Honours) (Primary) – General Studies (Humanities and Science) and Mathematics+
(Five-year Full-time)
A5B062 Bachelor of Education (Honours) (Physical Education) 
(Five-year Full-time)
A5B078 Bachelor of Education (Honours) (Secondary) in Mathematics
(Five-year Full-time)
A5B079 Bachelor of Education (Honours) (Business, Accounting and Financial Studies)
(Five-year Full-time)
A5B080 Bachelor of Arts (Honours) in Creative Arts and Culture and Bachelor of Education (Honours) (Music)
(Five-year Full-time) (Co-terminal Double Degree)
A5B081 Bachelor of Arts (Honours) in Creative Arts and Culture and Bachelor of Education (Honours) (Visual Arts)
(Five-year Full-time) (Co-terminal Double Degree)
A5B084 Bachelor of Education (Honours) (Geography) 
(Five-year Full-time)
A5B085 Bachelor of Education (Honours) (Science)
(Five-year Full-time)
C3B004* Bachelor of Health Education (Honours)
(Three-year Part-time)
Professional Development Programmes
BWP003 Certificate in Professional Development Programme for Primary School Teachers (Mathematics Teaching) 
(Five weeks)
BWP012 Certificate in Professional Development Programme for Secondary School Teachers (Mathematics Teaching) 
(Five weeks)
BWP086 Certificate in Professional Development Programme on Development of School-based Mathematics Learning and Curriculum
(Five weeks)
BWP092 Certificate in Professional Development Programme on New Paradigm of Learning and Teaching in Physical Education
(Five weeks)
BWP112 Certificate in Professional Development Programme on 
e-Learning in Primary English
(Five weeks) (Jointly offered with FHM)
BWP113 Certificate in Professional Development Programme on 
e-Learning in Secondary English
(Five weeks) (Jointly offered with FHM)
BWP123 Certificate in Professional Development Programme on Coding Mobile Apps for Computational Thinking Development
(Five weeks)
BWP131 Certificate in Professional Development Programme on STEAM in Physical Education
(Five weeks)
BWP134 Certificate in Professional Development Programme in Visual Arts Teaching in Primary Schools
(Five weeks)
BWP136 Certificate in Professional Development Programme on Teaching Geography of China elements in the Geography Curricula
(Five Full Days)
BWP137 Certificate in Professional Development Programme on Mathematical Modelling in Secondary School STEAM Education
(Five weeks)
BWP147 Certificate in Professional Development Programme on Emerging Technologies in Primary Chinese Language
(Five weeks) (Jointly offered with FHM)
BWP148 Certificate in Professional Development Programme on Emerging Technologies in Secondary Chinese Language
(Five weeks) (Jointly offered with FHM)
BWP151 Certificate in Professional Development Programme in Music e-Learning, Cantonese Opera and Popular Music
(Five weeks)
CWP008 Certificate in Professional Development Programme on Integrating Technology in Scientific Inquiry and STEAM Education
(Six full days (Saturdays) over a three-month period)
CWP019 Certificate in Professional Development Programme on Learning and Teaching in Home Economics/Technology and Living
(Ten full days (Saturdays) over a three-month period)
* Self-financed programme
+Starting from 2024/25 cohort, the title of this programme is changed from Bachelor of Education (Honours) (Primary) – General Studies and Mathematics to Bachelor of Education (Honours) (Primary) – General Studies (Humanities and Science) and Mathematics.

4. Graduate School (GS)


The Graduate School is an academic unit responsible for developing, managing and monitoring the University's research postgraduate programmes (namely Doctor of Philosophy (PhD) and Master of Philosophy (MPhil)), professional doctorate degree programme (namely Doctor of Education (EdD)) as well as master's degree programme (namely Master of Education (MEd)) – including student enrolment, course administration, thesis supervision, quality assurance and examination matters. The Graduate School also works closely with Research Centres and various academic units to develop an active research environment on campus.
 
Programmes
Programme Code Programme Title
UGC-funded Research Postgraduate Programmes 
A3D054/
A4D056
Doctor of Philosophy 
(Three or Four-year Full-time)
A2M053 Master of Philosophy 
(Two-year Full-time)
Self-financed Research Postgraduate Programmes  
A3D057*/
A4D058*
Doctor of Philosophy 
(Three or Four-year Full-time)
Professional Doctorate Degree Programmes
A3D045* Doctor of Education
(Three-year Full-time)
A3D055* Doctor of Education (Chinese)
(Three-year Full-time)
C4D001* Doctor of Education 
(Four-year Part-time)
C4D004* Doctor of Education (Chinese)
(Four-year Part-time)
Master's Degree Programmes
A1M043* Master of Education
(One-year Full-time)
C2M001* Master of Education 
(Two-year Part-time)
* Self-financed programme

5. Academy for Applied Policy Studies and Education Futures (AAPSEF)


Centres
  • Artificial Intelligence and Digital Competency Education Centre (AIDCEC)
  • Centre for Entrepreneurship and Innovation Education (CEIE)
  • Centre for Higher Education Leadership and Policy Studies (CHELPS)
  • National Security and Legal Education Research Centre (NSLERC)

Programmes
Programme Code Programme Title
Master's Degree Programmes
A1M110* Master of Arts in Global Higher Education 
(One-year Full-time)
A1M112* Executive Master of Public Administration and Leadership
(One-year Full-time)
C2M040* Master of Arts in Global Higher Education 
(Two-year Part-time)
C2M042* Executive Master of Public Administration and Leadership
(Two-year Part-time)
* Self-financed programme

6. Academy for Educational Development and Innovation (AEDI)


Institutes and Centres
  • Institute of Professional and Vocational Education and Lifelong Learning (IPVELL)
  • Institute of Special Needs and Inclusive Education (ISNIE)
  • Centre for Chinese and Multilingual Education Development (CCMED)
  • Centre for Classical Chinese Education (CCCE)
  • Centre for Excellence in Learning and Teaching (CELT)
  • Centre for Religious and Spirituality Education (CRSE)
  • CKC TechCulture Innovation Centre (CKCTIC)
  • Global Research Institute for Finnish Education (GRIFE)
  • Xiqu and Intangible Cultural Heritage Centre (XICH)

Programmes
Programme Code Programme Title
Master's Degree Programmes
A1M113* Master of Science in Educational Neuroscience
(One-year Full-time)
C2M043* Master of Science in Educational Neuroscience
(Two-year Part-time)
* Self-financed programme
Besides, there are also centres and offices which support the University's formal teaching programmes and curricula. The major learning support service units are listed as follows: 
 
  • Centre for Learning, Teaching, and Technology (LTTC)
  • Estates Office (EO)
  • General Education Office (GEO)
  • Global Affairs Office (GAO)
  • Library (LIB)
  • Office of the Chief Information Officer (OCIO)
  • Registry (REG)
  • School Partnership and Field Experience Office (SPFEO)
  • Student Affairs Office (SAO)
  • The Academy of Hong Kong Studies (AHKS)
 

1. Admission


1.1 Applicants for admission to a programme of the University are required to meet the stipulated entrance requirements of the programme. A waiver may be given to mature applicants with specific talents or achievements and a wealth of experience as defined in the general entrance requirements. The University does not discriminate on the basis of age, gender, race, nationality, religion, ethnic origin or disability upon admission. Students with disabilities are encouraged to inform the University of their needs so that timely assistance may be provided.

2. Registration


2.1 After being accepted by the University for admission to a programme, applicants must pay the requisite fees and complete the registration procedures as prescribed by the University. Current students will be re-registered automatically each semester throughout the period of study if fees have been paid up to date.
2.2 Major
2.2.1 All undergraduate students at the University are required to declare a major within their programme of study upon admission; and
2.2.2 Students are required to take the stipulated credit points of the declared major and complete all the specific course requirements of the declared major.
2.3 Double Major
2.3.1 Students admitted to a full-time undergraduate degree programme may be permitted to enroll in a second major in addition to their first major, subject to programme specific requirements and GPA requirement of normally 3.0 or above in the first year of study; and
2.3.2 Students are required to fulfill the course requirements of their first major. If they also fulfill the course requirements of their second major, they will have their second major recorded on their transcript.
2.4 Minor
2.4.1 Students on full-time undergraduate degree programmes can enroll in a minor;
2.4.2 Students admitted to a full-time undergraduate degree programme can enroll in a second minor in addition to their first minor (if any); and
2.4.3 Students who have fulfilled the course requirements of their minor(s) will have the minor(s) recorded on their transcript.
2.5 Double Counting
Double counting of up to nine credit points for a five-year programme and six credit points for a four-year programme to fulfill no more than two domain requirements (e.g. for both the first and second majors) within a full-time undergraduate degree programme may be allowed.
2.6 Each student is issued with a Student Identity Card. The Card enables a student to gain access to the University's facilities such as the Library, sports centre, and student halls.
2.7 Classes for all programmes are normally scheduled from Monday to Saturday.

3. Fees


3.1 Once admitted to the University, students are normally required to pay the following fees:
Admission Acceptance Fee Payable by a stipulated due date upon offer of admission
Tuition Fee Payable in two installments, one in each semester by a stipulated due date
Caution Money A deposit to make good any outstanding debts to the University incurred in, for example, damage to the property of the University. Unused caution money is converted to graduation fees.
Continuation Fee A fee required for students who are allowed to retain their student status without having to attend any courses in the programme, e.g. cases of deferment of studies, cases pending for graduation and cases with suspension of studies.
Students' Union Membership Fee An annual fee chargeable to full-time students
Graduation Fee A lump sum to cover the cost for graduation, including the cost of an award certificate; the lump sum can be covered by caution money subject to no outstanding claims.
Other Fees Information available on the websites of related units
3.2 Students who fail to settle overdue University fees without prior approval will be treated as having unofficially withdrawn from the programme. An administration fee will be charged to these students for reactivating their student status in addition to the full settlement of overdue fees. Re-instatement of the student status will not be considered for unofficially withdrawn students with prolonged overdue fees. They will be required to re-apply for admission to their programmes.
3.3 Students who have to extend their studies beyond the normal period of study in order to fulfill the requirements of the programme, major, second major, minor or second minor, are required to pay additional fees on a pro-rata basis according to the number of course/credit points (including Field Experience) taken in the extended period of study.

4. Course Enrolment


4.1 Students must ensure the completion of course registration before the course starts. Students who have not registered for any course in a semester (excluding the summer semester) will be considered to have withdrawn from their programme at the University (as stipulated in 14.1) unless deferment of studies has been approved by the relevant Programme Leader/Coordinator.
4.2 Registration in some courses is restricted to students having the necessary prerequisites.
4.3 Students can add or drop a course during the add-drop period or before the third class meeting. Students are permitted to drop a course after the add-drop period but before the examination period or the deadline for submission of final assignments, whichever applicable, only for strong personal reasons, such as serious illnesses; the grade W (Withdrawn) will be recorded on the students' transcript.
4.4 Failure to attend a course does not automatically result in the course being dropped. Students who are reported for prolonged absence in a course without permission will be accorded a grade F (Fail) for the course (as stipulated in 13.2).
4.5 Students may audit a course without charge, subject to the permission of the course lecturer. They will not earn credit points for their audited courses.
4.6 A visiting student is not enrolled in any particular programme, but may take courses. Students who have completed their programme but wish to take further courses will be considered visiting students.

5. Change of Programme/Major/Minor or Mode of Study


5.1 New students will normally not be considered to transfer to another programme if the programmes are offered in the same mode of study and programmes of the same academic level, in particular the UGC-funded undergraduate programmes, during their first semester of registration.
5.2 A current student, who wishes for special reasons to change from one programme/major/minor or mode of study to another during the course of study should meet the stipulated requirements and consult the relevant Programme Leaders/Coordinators for advice and approval. The change, once approved, normally takes effect from the next semester/academic year. (Also see 8.5 for the maximum study period.)

6. Double Registration


6.1 Students who are enrolled in any full-time award-bearing programmes (lasting for one year or longer) of the University are not permitted to simultaneously register for another qualification at this University or a post-secondary qualification at any institutions except with prior approval by the Registrar. Violation of this regulation will lead to discontinuation of studies from the University. In case of doubt, students should seek advice from the Registry.

7. Study Load


7.1 Courses are the basic units of study into which students are registered and for which grades are assigned. Each course is assigned a number of credit points. Related courses are grouped under a learning domain.
7.2 The number of credit points assigned to a course is indicative of the number of hours of student effort, which include both contact hours and study time. In terms of contact hours, one credit point should normally be equivalent to one hour of teaching per week each for 13 teaching weeks in a semester. In terms of study time, students are normally expected to engage in no less than 2 hours of independent learning for each contact hour.
7.3 Students have to earn before graduation the number of credit points as required by the programmes of study. The minimum and maximum number of credit points is normally within the range of 12 (except summer semester) to 18 for taught courses in a semester for full-time programmes, whereas not more than 11 (up to 12 for students admitted in 2019/20 and thereafter) in a semester for part-time programmes. Students are not allowed to take zero credit point/course unless with prior approval.

8. Period of Study


8.1 The length of a programme is stipulated in the curriculum. To complete the curriculum, students are required to complete satisfactorily all the specified course requirements including coursework, school attachment, block practice, internship or similar programme required activities, as applicable.
8.2 Normally, there are two semesters in each academic year for academic activities, such as coursework, field experience, overseas immersion, internship and summer institute. In addition to the two regular semesters, a 6-week Summer Semester is offered for students of full-time undergraduate degree programmes who wish to study courses before the commencement of Semester 1 of the new academic year.  Taking courses in Summer Semester is optional unless fixed in the programme curriculum.
8.3 The maximum period of study for a programme will be determined as follows:
Length of Programme Maximum Period of Study
1 year 2 years
2 years 3 years
3 years 5 years
4 years 6 years
5 years 7 years
8.4 For students admitted to Full-time undergraduate programmes via Senior Year Admission Route, the maximum period of study is the respective normative length plus 2 years.
8.5 Students are expected to graduate within the stipulated period of study, inclusive of any change of programmes/majors, periods of leave of absence, deferment of study, suspension of study and Field Experience activities. Students who fail to complete a programme within the maximum period of study will normally be required to discontinue their studies at the University (as stipulated in 12.1(v)). Students will have to pay additional fees on a pro-rata basis according to the number of course(s)/credit point(s), including Field Experience taken in the extended period of study.
8.6 Students who wish to extend their period of study beyond the maximum programme duration are required to apply in writing to obtain prior approval from the Programme Leader/Coordinator. Likewise, students who wish to pursue a fast track to complete a programme below its normal period of study should obtain prior approval accordingly.

9. Course Assessments and Grades


9.1 Grading System
9.1.1 Students' performance in each course is expressed in terms of the following system:
Course Grade Interpretation Grade Point Equivalent
A+*
A
A-
Distinction 4.33
4.00
3.67
B+
B
B-
Good 3.33
3.00
2.67
C+
C
Satisfactory 2.33
2.00
C-
D**
Below Satisfactory 1.67
1.00
F Fail 0.00
* Grade A+ is only given for outstanding performance in the course
** Grade D is the minimum level required for course progression

Operational Grade Interpretation
DN Distinction
CR Credit
PS Pass
FL Fail
IP In Progress
YC Complete
YI Incomplete
W Withdrawn
9.1.2 Students' performance in a programme within a prescribed period of time, excluding courses without grade point equivalent, is described in a Programme GPA (Grade Point Average), which is calculated by the sum of the product of GPE# (Grade Point Equivalent)# earned for each course attempted (including failed courses) and its credit points within a programme, divided by the total number of credits attempted within a programme:

# Grade Point Equivalent - as given in the table in 9.1.1 above.
9.2 Review of Course Grade
9.2.1 Resolving grade disagreements with the lecturers concerned
A student who disagrees with a course grade should approach the course lecturer or Field Experience Supervisor concerned immediately after the announcement of the assessment results approved by the Head of the course-offering unit. The course lecturer or Field Experience Supervisor may recommend a grade adjustment if he/she finds any technical errors (such as wrong score entries, or calculation errors when totaling marks) or after hearing the student's representation. Recommendations for grade adjustments should reach the Chairperson of the Departmental Assessment Panel of the course-offering unit concerned or Field Experience Coordinator concerned with justifications for approval by the Head of the course-offering unit. The student will be informed of the result as soon as possible.
9.2.2 Formal procedures on grade reviews
If the student remains dissatisfied with the outcome after contacting the course lecturer or Field Experience Supervisor according to the procedures in paragraph 9.2.1, he/she may request for a formal review of his/her course grade(s), for one or more of the following reasons:
(i) the assessment result has been caused by a material error or irregularity in marking;
(ii) the assessment was not conducted in accordance with the General Academic Regulations and the assessment scheme for the programme concerned; and
(iii) there are special circumstances which the student has not been able to present to the relevant Head of the course-offering unit prior to the decision being made.
9.2.3 The formal request for a grade review should be made by the student to the respective Faculty Dean in writing within 14 working days after the announcement of the assessment results approved by the Head of the course-offering unit.
9.2.4 Upon receipt of the request, the Faculty Dean will pass it to the department/centre/office concerned. In light of the course-offering unit's response, the Faculty Dean will decide whether there are prima facie grounds for review. If so, the Faculty Dean will inform the respective Head of the course-offering unit for follow-up action.
9.2.5 The Head of the course-offering unit will re-convene the Departmental Assessment Panel meeting to hear the case. The student concerned will be invited to attend the hearing with the right to be accompanied by one other current student or staff of the University. In the case of internal disagreements or other exceptional circumstances, an external view may be sought.
9.2.6 The Head of the course-offering unit after consideration of the case including the recommendation from the Departmental Assessment Panel, if any, will inform the student of the result normally within one month of the student's request for review. Grades after review may be upgraded, downgraded or left unchanged. The decision of the Head of the course-offering unit is final.
9.3 Advanced Standing
9.3.1 Advanced standing will be granted to applicants who have completed a recognized programme at the University or other institutions before admission to the University's programme. Upon approval for advanced standing, the credits obtained from the recognized courses will be transferred to the programme of study and the minimum programme requirements in credits will be reduced. Students are allowed to complete the programme within a shorter period of time. Unless otherwise approved, students who are admitted with advanced standing will not be eligible for credit transfer or course exemption at a later stage on the basis of their entry qualifications. (Also see paragraphs 9.4.1.2 and 9.5.1 below.)
9.4 Credit Transfer
9.4.1 Credit Transfer may be granted for courses completed successfully at the University previously or another accredited tertiary institution.
9.4.1.1 The transferred courses will appear on the student's transcript. The credit points transferred will be counted towards the graduation requirements but will be excluded from the calculation of the student's GPA. Students may apply for credit transfer within the first two weeks of each semester in each academic year. For courses on offer in the summer semester, applications should be submitted one week before the commencement of the semester.
9.4.1.2 The total number of credit points transferred will not exceed 50% of the total credit points of the programme (except as stipulated in 9.4.2 below). 
9.4.2 For a student who has successfully completed an approved student exchange programme of the University.
Applicable to all undergraduate programmes except for Senior Year Programmes
(i) normally a total of up to 15 credit points (for students admitted in 2018/19 and before) and 18 credit points (for students admitted in 2019/20 and thereafter) in each regular Semester (and up to 6 credit points in each Summer Semester from 2018 onwards) will be transferred to his/her undergraduate degree programme. Only the number of credits transferred will be recorded on the student's transcript.
Applicable to Senior Year Programmes
(ii) normally a total of up to 6 credit points (for students admitted to Entry Year/Year 3 from 2022/23 regardless of the number of outbound exchange programmes they have undertaken) will be transferred to his/her undergraduate degree programme. Only the number of credits transferred will be recorded on the student’s transcript.
9.5 Course Exemption
9.5.1 Students may be granted an exemption for course(s) completed in other institutions for recognized qualifications. Students admitted to Senior Year programmes from 2023/24 onwards may be granted an exemption from specific course(s) based on prior study at the University. Students who are so exempted must replace the exempted course with a course of the same credit value. The exempted courses will not appear on the student's transcript and will be excluded from the calculations of GPAs.
9.6 Late Submission of Assignment
9.6.1 Students who wish to submit an assignment later than the due date should obtain permission in advance from the course lecturer; otherwise, this will be treated as failure to submit the assignment as required.
9.6.2 The grade of all assignments submitted late with the approval of course lecturers may be lowered, on a case-by-case basis, by up to one full grade.
9.6.3 Students who fail to obtain prior approval will be given a "fail" grade (grade F) for late submission or non-submission of assignments.
9.7 Repeating Courses
9.7.1 Students may be required by the Board of Examiners to repeat the failed courses or courses with a low grade (i.e. C- or D) to fulfill programme graduation requirements.
9.7.2 Normally, students are not allowed to retake a course completed and passed in a previous semester, unless it is required by the Board of Examiners. They may be asked to take other courses to improve their Grade Point Average (GPA).
9.7.3 Students who repeat a failed course are normally required to retake the full range of course activities, including attendance at lectures and all stipulated assessment tasks.
9.8 Academic Warning*
9.8.1 An Academic Warning* will be issued to any student whose Major Subject GPA is below 2.00. Students who receive an Academic Warning are not allowed to take the study load beyond the maximum credit points in the following semester or academic year. Those who wish to take more credit points than what is stipulated in the programme should seek prior approval from their Programme Leader/Coordinator.
* applicable to students of degree programmes with a major subject study
9.9 Academic Probation
9.9.1 Students will be put on academic probation in the next semester when their Semester GPA is below 2.00. They will not be allowed to take the study load beyond the maximum credit points in the probation semester. Those who wish to take more credit points than what is stipulated in the programme should seek prior approval from their Programme Leader/Coordinator.
9.9.2 The academic probation status will be lifted, when a student obtains a Semester GPA of 2.00 or above at the end of the probation semester. Otherwise, probation shall continue to apply in the next semester unless 12.1(i) applies.
9.10 Field Experience
9.10.1 Field Experience is a salient component of teacher education programmes. Students should respect and observe the regulations of the schools where they take their block practice, and display appropriate professional knowledge and attitude. Any misconduct, upon verification, will be subject to disciplinary action, up to and including immediate dismissal from the University.
9.10.2 Students' performance in Field Experience will be graded as follows:
Students' overall performance in Field Experience will be based on the grade in the final Block Practice/Field Experience/Practicum or the overall grade in the Block Practice/Field Experience/Practicum (whichever applicable) adopting a grading system of distinction/credit/pass/fail.
9.10.3 Students who receive a failed grade in a Teaching Block Practice will be put on FE probation. Normally, the minimum period for FE probation is one semester. A Case Conference will be convened to discuss the case, review evidences after investigation and recommend remedial work for every failure case. The student concerned is required to fulfill the remedial work and produce a report with evidences to show how he/she has addressed the recommendations. The FE probation status will be lifted, upon the endorsement of the Chairperson of the Case Conference on the student's report. The students will not be allowed to conduct Teaching Block Practice until FE probation is lifted.
9.10.4 Students should complete a minimum of 7 credit points in each Field Experience and Experiential Learning Semester (for students admitted in 2019/20 and thereafter). Students shall only take Field Experience and/or Experiential Learning Courses (including Co-curricular and Service Learning courses and Experiential Learning courses) and Honours Project/Capstone Project, but not other regular taught courses in the Field Experience and Experiential Learning Semester.

10. Graduation Requirements


10.1 Students are responsible for the completion of all the graduation requirements of the programme in which they are officially enrolled. To graduate, students must:
(i) achieve the minimum number of credit points required by the programme and satisfy all other programme specific requirements such as Field Experience, language exit requirements as well as the Information Technology Competence test and/or Information Technology Competence in Education required by the University;
(ii) obtain a Programme GPA of 2.00 or above;
(iii) complete at least half of the total required programme credit points at the University and at least half of the required credit points in their major(s) at the University;
(iv) complete the requirements of their first major for undergraduate degree programmes;
(v) complete the requirements as prescribed by the programme; and
(vi) obtain a Major Subject GPA of 2.00 or above (for students of undergraduate degree programmes with a major subject study, and students of co-terminal double degree programmes who will have one combined Major Subject GPA based on the two Major Subjects).
10.2 Students who have fulfilled the requirements of a second major and/or one/two minors and other programme requirements but failed to fulfill the requirements of their first major will not be permitted to graduate (applicable to students of undergraduate degree programmes with a major subject study).

11. Award Classification


11.1 The Board of Examiners recommends classifications of award in accordance with the following guidelines:
 

12. Discontinuation of Studies


12.1 A student will normally be required to discontinue his/her studies at the University if he/she:
(i) fails to have probation lifted after he/she has been put on academic probation for two consecutive semesters; or
(ii) fails Field Experience in programmes leading to Qualified Teacher Status; or
(iii) fails to meet the graduation requirement as prescribed by the Programme; or
(iv) has received warning(s) but has failed to improve to meet the expectations of the University with respect to professional and personal behaviour; or
(v) has exceeded the maximum period of study without prior approval (as stipulated in 8.5).
12.2 Normally, students who are required to discontinue their studies at the University will not be considered for re-admission to the same programme in the following three academic years.

13. Leave of Absence


13.1 Where special circumstances require students to take a leave of absence exceeding 7 days but less than one semester, students must seek approval from the Programme Leader/Coordinator by submitting a leave application form.
13.2 Students who are absent for a prolonged period in a course without prior permission (as stipulated in 13.1) will be given a grade F (Fail) by their course lecturers. The grade F will be recorded on the students' transcript.
13.3 Where necessary, individual courses/course lecturers/programmes/departments will specify their attendance requirements.

14. Deferment and Withdrawal


14.1 Students can apply for deferment of study if there is a genuine need. The minimum period of deferment in each application is one semester and the maximum duration for approved deferment within a programme is normally up to two academic years. The deferment period is included in the maximum period of study (as stipulated in 8.5). A continuation fee per semester is required upon approval of the application. Students who have not settled the continuation fee will be considered to have withdrawn from the programme of study at the University (as stipulated in 4.1). No re-instatement of student status will be considered for withdrawal students.
14.2 The President of the Students' Union may apply in writing to the relevant Programme Leader/Coordinator for deferment of study for one year on grounds of heavy commitment in the Students' Union. Such an application should normally be made within four weeks after the announcement of the election results and is subject to the payment of a continuation fee.
14.3 Students who fail to return to the University to resume studies at the end of the approved period of deferment will be considered to have withdrawn from the programme, effective on the day following the deferment period.
14.4 Students who wish to withdraw from studies shall submit a withdrawal form to the University. Effective date of withdrawal is given 3 working days from the date of submission of the completed form.

15. Suspension of Student Activities


15.1 Field Experience Coordinators will report to the relevant Associate Dean to seek his/her approval in consultation with the Director/Co-Director of School Partnership and Field Experience to suspend any student immediately from Field Experience/practicum placed by the University, should they and/or school personnel have major concerns about the behaviour of the student on block practice or on other Field Experience/practicum activities. Students of teacher education programmes who demonstrate that they are unsuitable to enter the profession will be prevented from joining Field Experience/practicum or suspended from continuing such activities.
15.2 The relevant Associate Dean has the authority to prevent or suspend a student from other activities such as overseas immersion, internship, summer institute and academic exchange if the student, on the report of the Programme Leader/Coordinator, is found to be unsuitable.
15.3 Conversely, if an Field Experience Coordinator has strong grounds for concern that a student is experiencing serious bodily or emotional harm on account of the Field Experience/practicum placement, he/she will report this to the relevant Associate Dean for his/her approval to remove the student immediately from the placement school.
15.4 The decision of suspension will be relayed in confidence to the relevant programme personnel. If the student is dissatisfied with the decision, he/she can appeal to the relevant Faculty Dean.

16. Review of Board of Examiners' Decisions on Discontinuation


16.1 A student who is required to discontinue his/her studies by the Board of Examiners under the General Academic Regulations will be notified by the Secretary of the Board of Examiners immediately after the decision for discontinuation is made, and be advised to
(i) send new/additional information he/she might have to the Chairperson of the Board of Examiners for consideration; and/or
(ii) ask for an opportunity to present his/her case before the Board of Examiners by the stipulated deadline, if he/she so wishes.
16.2 The Chairperson of the Board of Examiners, after consideration of the student's submission, will decide if there are grounds for the case to be re-considered by the Board of Examiners. If the student asks for a hearing before the Board of Examiners, the Chairperson will decide whether to invite the student to appear before the full Board of Examiners, or to form a separate panel to hear the case, if deemed appropriate. The Panel should involve at least the Chairperson of the Board of Examiners or a senior academic staff member nominated by the Faculty Dean as Chairperson, the Programme Leader/Coordinator, and the relevant teaching staff from the subject department(s).
16.3 The Panel, after hearing of the case, will convey its recommendation to the Board of Examiners for the final decision. Depending on the recommendation, the Board of Examiners may make decisions through one of the following ways:
(i) decision by circulation; or
(ii) a full Board of Examiners meeting to be convened.
16.4 The decision of the Board of Examiners will then be conveyed to the student accordingly.
16.5 If the student feels that there is perceived injustice in the above procedures governing the review of the decision of the Board of Examiners on discontinuation, he/she can make an appeal to the Students' Appeal Committee following the prevailing procedures stipulated in the Student Handbook. The decision of the Students' Appeal Committee will be final.

17. Dismissal


17.1 Students who, upon verification, are found to have committed serious violations of the University's regulations or Laws of Hong Kong, will be subject to dismissal by the University immediately after the findings have been substantiated.

18. Academic Honesty


18.1 Students are required to carry out all academic activities honestly and in good faith. Any act that contravenes standards of academic honesty such as plagiarism, impersonation, cheating in examinations and collusion is strictly prohibited by the University.
18.2 Any alleged cases of academic misconduct will be handled by the Head of the academic department concerned, who will then conduct a thorough investigation. An investigation report should be sent to the relevant Associate Dean who will consider whether there are prima facie grounds for referring the case to the Student Disciplinary Committee for further consideration, decision and action. Any proven act of academic misconduct may result in suspension of studies, postponement of graduation, dismissal from the University or other forms of penalties.

Glossary


Academic Board The major academic forum of the University for the oversight and development of all academic matters of the University.
Academic Year/ Semester An academic year consists of two semesters (and one 6-week Summer Semester for full-time undergraduate degree programmes only). Normally, Semester 1 commences in early September and ends in mid December while Semester 2 starts in early January and ends in June. The last numbered week in each semester is reserved for assessment purposes. For some programmes, a Summer Semester of 4-5 weeks may be added. In addition, some programmes may arrange Semester 2 into Semester 2A and Semester 2B. Taking courses in Summer Semester is optional unless fixed in the programme curriculum.
Advanced Standing It may be granted to applicants who have completed a recognized programme at the University or other institutions before admission to a post-secondary programme.
Assessment The student's academic performance will be assessed in summative and formative processes, which may include written assignments, portfolios, artifacts, class tests, performance tasks and examinations. Its precise nature will be specified in the course description.
Auditor Students are allowed to attend the course without charge with permission of the course lecturer. They are not allowed to submit assignments nor sit for examination. They will not earn credit points for the course; and the audited courses will not appear on the students' transcript.
Board of Examiners The University's board recommends award classifications, determine the remedial work for problem cases and cases of special circumstances that need special consideration, and decide cases for the discontinuation of studies.
Course A course is a unit of study with credits and assigned with a particular lecturer or teaching team. Courses are normally assigned with three credit points.
Core Course The course that must be completed by the students to meet the curriculum requirements.
Course Code The code given to a course.
Course Exemption Course Exemption may be granted for courses completed in other institutions for recognized qualifications. The exempted courses will not appear on the student's transcript and will be excluded from the calculation of GPAs.
Course Lecturer Staff delivering the course.
Course Registration The enrolment of a student in a course.
Credit Transfer Credit Transfer may be granted for courses completed successfully at the University previously or another accredited tertiary institution. The credit points transferred will be counted towards the graduation requirements but will be excluded from the calculations of GPAs.
Credit Point/Credit All programmes of study adopt a credit point system. Credit points show how much the successful completion of a course will contribute to the qualification of which it is a part. The number of credit points assigned to a course is indicative of the hours of study it requires. One credit point should normally be equivalent to one hour of teaching per week for 13 teaching weeks in a semester. Each contact hour should require no less than 2 hours of independent learning.
Departmental Assessment Panel The Panel considers possible moderation of grades in a course, monitors grade distribution and endorses the assessment results of courses/clusters of courses/courses with similar nature for approval by the Head of the course-offering unit.
Elective Course Any of the courses other than core courses in a programme.
Field Experience Field Experience is observation of teaching in schools and subsequently teaching practice in schools or other institutions.
Grade Point Average (GPA) GPA Students' performance in the programme as a whole or within a prescribed period of time, excluding courses without grade point equivalent, will be set out in a Programme GPA. For details, please refer to Sections 9.1.2 of General Academic Regulations.
Semester GPA (SGPA) A student's GPA obtained in a semester.
Year GPA (YGPA) A student's GPA obtained in an academic year.
Programme GPA (PGPA) A student's GPA obtained within a programme.
Major Subject GPA A student's GPA for his/her major subject of study.
Mature Applicant An applicant who does not possess the minimum programme entrance requirements but is at least 25 years of age on 31 August in the admission year and can demonstrate to the University's satisfaction his/her suitability for and capability to pursue his/her chosen programme, then he/she may be exempted from some entrance requirements and admitted as a mature student.
Major Major A major field of study in a programme.
First Major The major field of study that students on full-time undergraduate degree programmes declared upon admission.
Second Major The additional major field of study taken by students on full-time undergraduate degree programmes.
Operational Grade A course grade assigned for administrative purposes to assist in the management of student records. Operational grades do not count in the calculation of students' GPAs. Definitions are explained as follows:
IP (In Progress) An IP grade is shown where students will register in subsequent Semesters to complete the assessment of the course.
YC (Complete) Successful completion of a designated course.
YI (Incomplete) A temporary grade to be granted due to special circumstances that have prevented a student from completing required work, or attending the examination for reasons acceptable to the course lecturer. Where a “YI” grade is assigned by the course lecturer with a schedule for the completion of work, the Head of course-offering unit will approve the schedule via the Departmental Assessment Panel. A “YI” grade will be converted into an “F” grade four weeks after the “YI” grade is officially released unless an alternative grade has been assigned by the course lecturer concerned. Grade “YI” is not included in the calculation of Programme GPA.
W (Withdrawn) Assigned when a student has registered for the course in a semester and subsequently submitted a notification of withdrawal from the Course.
University/ EdUHK The Education University of Hong Kong.
Mode of Study The full-time, part-time or mixed-mode pattern of study.
The Portal The University's portal for staff and students.
Programme The structured combination of courses which leads to a specified award.
Registration The enrolment of a student in a programme.
Statement of Results The official letter certifying a student's completion of a programme, programme mode and duration and impending graduation.
Testimonial The official document certifying a student's enrolment in a programme, year of enrolment, programme mode and duration.
Transcript The official academic record of a student's full updated list of course grades attained in a programme.
Visiting Student Students who have completed their programme but wish to take further courses will be considered visiting students. Local and non-local applicants who do not wish to enroll in a full programme of study in the University but plan to take selected course(s) within one or more programmes may apply for admission as Visiting Students. Visiting students shall not register in any particular programmes, but may only take courses. Visiting students are not eligible for any formal academic award. Those who have successfully completed the course assessment will receive a transcript.
 

Chapter 4.2 Guidelines Governing the Invigilation of Examinations


The following are guidelines governing the conduct and invigilation of examinations. There may be adjustments to the guidelines as decided by the Programme Coordinators and/or course lecturers if necessary. Alternative arrangements will be made for the examinations for students with special needs.
 
1 Students shall be given adequate advance notice regarding the date, time and venue of examinations.
2 The examination venue shall be made available in proper condition for the examination not later than 30 (thirty) minutes before the scheduled examination.
3 Blank answer scripts shall be placed on the desks prior to the entrance of the students into the venue.
4 Students shall only place the writing and drawing tools and stationery permitted by the Chief Invigilator for the examination on the desks. All other personal belongings and unauthorised materials, including books, notes, any printed materials, papers and electronic/communication devices (e.g. tablets, mobile phones, multimedia players, electronic dictionaries, databank watches, smart watches, wireless earphones or other wearable technologies with communication or data storage functions, etc.) should be placed under their chairs. Students must ensure that their mobile phones (and the alarm function) and other electronic/communication devices are switched off and taken out from their pockets/their bodies or removed from their desks/the drawers of their desks before and during the examination.
5 The approved list of calculators to be used in examinations shall be announced to all students not later than 2 (two) weeks before the examinations are held.
6 An announcement shall be made 10 (ten) minutes before the start of the examination to request the students to take their seats.
7 Students shall be seated at least 5 (five) minutes before the start of the examination. No student shall start writing until the relevant announcement is made by the Chief Invigilator.
8 Students must listen to and follow the instructions announced by the Chief Invigilator in the examination.
9 An announcement shall be made at the start of the examination to request the students to place their Student Identity Cards on the top right hand corner of their desks for attendance checking by the Invigilators.
10 Students must not copy from the work of another student, or allow their work to be copied by another student, nor copy the work from any of the aforesaid electronic/communication devices during the examination.
11 Students who arrive late for more than 30 (thirty) minutes can only be admitted at the discretion of the Chief Invigilator.
12 No student shall be permitted to leave the examination venue within the first 30 (thirty) minutes after the start of the examination.
13 Checking of students' attendance shall be carried out after the first 15 (fifteen) minutes of the examination.
14 Students who wish to leave the examination venue temporarily shall ask for the permission of the Chief Invigilator and must be escorted by one Invigilator. All electronic/communication devices should not be brought along with the students. No student shall communicate, or attempt to communicate, with any person inside or outside the examination venue during an examination without the permission of the Chief Invigilator and/or Invigilator(s).
15 No student shall be permitted to leave the examination venue within the last 15 (fifteen) minutes of the examination.
16 Students must observe silence during the examination. Students who disturb the conduct of an examination may be asked to leave the venue immediately. Disturbances during the examination, to be determined by the Chief Invigilator, may include talking to another student, making unnecessary noises, and having the mobile phone or other electronic/communication devices switched on.
17 Students who have any queries on the legibility of the examination question papers shall by raise of hands indicate requests to consult the Chief Invigilator and/or Invigilator(s), normally within the first 15 (fifteen) minutes of the examination.
18 An announcement about the time shall be made 15 (fifteen) minutes before the end of the examination.
19 An announcement shall be made at the end of the examination to request all students to stop working.
20 Examination answer scripts shall be collected and packed in sealed envelopes immediately at the end of the examination and delivered to relevant Internal Examiners.
21 At the end of the examination, students shall remain in their seats quietly. After the examination answer scripts are collected, put in order and packed in sealed envelopes, an announcement shall be made to request the students to leave the examination venue.
22 Students shall not be allowed to take any items issued by the Invigilators out of the examination venue.
23 Students who wish to lodge complaints about the conduct of the examination shall write to the Registrar within seven calendar days after the examination concerned.
24 Students who violate any of the Guidelines Governing the Invigilation of Examinations shall be subject to disciplinary action by the University.
 

Chapter 4.3 Library Regulations


Please refer to the Library Website at https://www.lib.eduhk.hk/regulations/ for the most up-to-date version of the Library Regulations.
 

Chapter 4.4 Policy and Guidelines for Handling Student Disciplinary Matters

1. Policy


1.1 Students are required to observe the General Code of Student Conduct and to behave responsibly and with propriety. The University may take disciplinary action, including expulsion from the University as the maximum penalty, against a student (including a student who has satisfied all the academic requirements for graduation but has not been officially conferred the award) who commits an offence for which he/she has been convicted in any court of law, violates any policy, rule or regulation of the University and / or commits any misconduct, including but not limited to the following:
(i) committing an offence in connection with all forms of academic dishonesty in tests, assignments and examinations or violation of any of the regulations governing conduct in examinations;
(ii) falsification or serious misuse of the University's documents and records;
(iii) false pretences, misrepresentation, fraud or impersonation of others, within or without the University, in connection with academic attainments or financial awards, or otherwise in connection with the University;
(iv) use of forged or falsified documents / statement submitted to the University;
(v) refusal or failure to comply with any regulations or orders by authorized persons and bodies prohibiting any conduct:
(a) which is disrupting teaching, study, research or the administration of the University;
(b) which is obstructing any officer or employee of the University in the performance of his duties;
(vi) defamation of, assault on or battery against the person of any member of the University;
(vii) willful damage to or defacement of any property of the University, or any member of the University;
(viii) theft, fraud, misapplication of University funds or property of any kind; or
(ix) personal action which is or may be detrimental to the reputation, dignity, interest or welfare of the University including those calling into serious question the student's suitability for relevant profession.

2. Guidelines for Handling Student Disciplinary Matters


2.1 This set of Policy and Guidelines for Handling Student Disciplinary Matters is implemented in parallel with the Procedures for Issuance of a Warning (available on the Registry's website for staff reference). The latter are applicable to cases involving relatively minor misconduct or improper behaviour whereas these guidelines are specifically for handling misconduct or offences of a more serious nature within the jurisdiction of the Student Disciplinary Committee (SDC).
2.2 Guidelines for handling minor misconduct or improper behaviour in halls are covered in the Terms and Conditions of Student Accommodation. According to the established practice, the Dean of Students may refer serious cases to the SDC.
2.3 Report and Investigation of Case
2.3.1 The Head of the academic department concerned (or the Programme Leader if a relevant Department cannot be identified for the incident) shall handle reported student disciplinary cases by investigating facts.
2.3.2 If the case warrants a formal investigation, the Head of Department (HoD) / Programme Leader should form an investigation panel comprising at least three but not more than five members (normally including the HoD/Programme Leader, relevant teaching staff and a student representative) to investigate the matter. The investigation report should be sent to the relevant Associate Dean.
2.3.3 The Associate Dean should refer cases to the SDC if he/she finds that there is a prima facie case for doing so. If the Associate Dean decides that the case does not warrant referral to the SDC, he/she should inform the parties involved of his/her decision.

3. Guidelines for Handling Student Professional Suitability Matters


3.1 Identification of Suspected Cases of Professional Unsuitability
3.1.1 EdUHK programmes which lead to professional qualifications require students to demonstrate appropriate behaviours which indicate that they are suitable to join a particular profession, such as teaching profession. Identification of students with problems relies on staff members who have direct contact with students or receive feedback from our partners (e.g. during Immersion or Field Experience). It may involve teaching staff in taught courses, Field Experience Supervisors and Field Experience Coordinators, coordinators for overseas immersion/academic exchange, staff of Student Affairs Office or hall management teams. If a staff member has reasonable grounds to believe that a student cannot meet the requirements specified in the General Code of Student Conduct, it is his/her responsibility to report the case. He/ She should report the case to the Head of Department (HoD)/ Programme Leader/ Programme Coordinator/ Warden/ Senior Student Affairs Officer, as appropriate. HoDs and Field Experience Coordinators are responsible for ensuring that staff members are aware of their responsibilities to identify and report problem cases.
3.2 Investigation on Suspected Cases
3.2.1 HoD/ Programme Leader/ Programme Coordinator/ Warden/ Senior Student Affairs Officer/ Field Experience Coordinator shall follow up on reported student professional suitability cases by investigating facts, reporting findings and recommending appropriate actions to the relevant Associate Dean/ Dean of Students, with a copy to the Director of School Partnership and Field Experience (if applicable to Field Experience).
3.2.2 If the case warrants a formal investigation (case conference, if applicable to Field Experience), the HoD/ Programme Leader/ Programme Coordinator/ Warden/ Senior Student Affairs Officer should form an investigation panel comprising at least three but not more than five members (normally including the HoD/ Programme Leader/ Programme Coordinator/ Warden/ Senior Student Affairs Officer, relevant teaching staff and a student representative) to investigate the matter. The investigation report should be sent to the relevant Associate Dean/Dean of Students.
3.3 Referral of suspected cases to the Student Disciplinary Committee
3.3.1 The relevant Associate Dean/Dean of Students/Librarian should refer the case to the SDC if he/she finds that there is a prima facie case for doing so, and should inform the parties involved of the decision.

4. Hearing and Decision for Action/Penalty on Disciplinary Cases


4.1 The SDC shall inform the student of the charge laid against her/him and that the case will be referred to the Committee. The SDC shall arrange for a hearing for cases if the Chairperson of SDC concurs that there is a prima facie case.
4.2 The SDC should provide an opportunity for the student to make either verbal or written representation or both before a decision is made regarding penalty/action. Normally, no legal representation is permitted at the hearing as the procedure is an internal matter of the University. The student may invite a support person who is either a staff or student member of the University to the hearing.
4.3 Decisions as to appropriate penalty/action should make reference to any precedents, findings of the case and any relevant extenuating circumstances.

5. Disciplinary Powers to be exercised including :


5.1 a reprimand letter;
5.2 fine (maximum HK$5,000);
5.3 University service order or community service for a specified period;
5.4 withdrawal and/or suspension of any academic or other University privileges, benefits, rights or facilities, including the right of student hostel accommodation, the right to follow courses of instruction, field experience and/or examination for a specific period or the right to graduate;
5.5 expulsion from the University and where applicable to require such students to make good any damage to property or premises caused by him/her;
5.6 postponement of any degree, diploma, certificate or other academic distinction to be conferred;
5.7 recommendation to the Academic Board on the revocation of any degree, diploma, certificate or other academic distinction conferred;
5.8 any other sanctions as deemed appropriate by the Committee for the offence.

6. Post-Decision Follow-up Action


6.1 The Chairperson of the SDC shall issue the decision letter to the student with copies to the relevant parties. The letter should inform the student of his/her right to appeal to the Students' Appeal Committee within 14 working days of the announcement of the decision.
6.2 The relevant Associate Dean/Programme Leader/Programme Coordinator, Director of School Partnership and Field Experience, Warden, Registrar and Dean of Students upon receiving a copy of the decision made on the case, should take appropriate follow-up action.
 

Chapter 4.5 Procedures for Appealing Against the Decisions of Board of Examiners for Discontinuation of Studies or the Decisions of Student Disciplinary Committee or Academic Departments for Disciplinary Actions or the Decisions of Equal Opportunities Complaint Committee 

Appeal against the Decisions of Board of Examiners on Discontinuation of Studies or Student Disciplinary Committee for Disciplinary Actions
1 A student may appeal against the decision of the Board of Examiners on discontinuation of studies or the decision of the Student Disciplinary Committee for disciplinary actions. In such cases, the appellant should write to the Secretary of the Students' Appeal Committee (SAppC) giving one or more of the following grounds and providing relevant evidence within 14 working days of being notified of the decision:
1.1 Significant procedural irregularity - A procedural irregularity will be deemed significant if it has caused a failure to accord natural justice.
1.2 New evidence or special circumstances - The new evidence or special circumstances must be deemed to have significant bearing on the outcome of the case and the evidence or special circumstances must not be evidence which has been presented at the time that a decision was reached on the case.
2 The Chairperson of the SAppC will decide whether there is a prima facie case for appeal and inform the appellant of the decision normally within 7 working days of the date of appeal.
2.1 If there are no grounds for appeal, the appellant will be duly informed and the relevant Head of Department/Programme Leader will execute appropriate follow-up action(s).
2.2 If there are sufficient grounds for appeal, the Committee will consider the case and arrange a hearing. The appellant will be informed of the date of the hearing at least 7 working days in advance. Normally, no legal representation is permitted at the hearing as the procedure is an internal matter of the University. The Committee shall complete its enquiry and proceedings as quickly as possible and preferably within one month since the date of its first meeting. The Committee may determine to cancel, alter or impose additional penalties as it deems appropriate on the students appealing against the decision of a student disciplinary case. The Committee's decision on the appeal shall be conveyed to the appellant in writing within 7 working days after the minutes of the meeting at which the decision is made have been confirmed by Members of the Committee.
3 The decision of the SAppC Chairperson on dismissal of the case (as in paragraph 2.1), and the decision of the SAppC after hearing of the case (as in paragraph 2.2) shall be final.
Appeal against the Decisions of Academic Departments for Disciplinary Actions
4 A student may appeal against the decision of the Head of academic department as to whether plagiarism / an act of academic dishonesty has occurred and/or on the penalty/penalties so imposed. A student who wishes to appeal should do so in writing to the respective Dean of Faculty/Graduate School with full justifications, within 14 working days of being notified of the decision. Late appeals will not be considered. The Dean shall reply to the student normally within 7 working days of receiving the appeal. The decision of the Dean shall be final.
Appeal against the Decisions of Equal Opportunities Complaint Committee
5 The Complainant and the Respondent may lodge an appeal in writing against the decision of the Equal Opportunities Complaint Committee (EOCC) solely on the grounds of procedural irregularity. If the Respondent involved in the case is a student, the appellant should write to the Secretary of the Students' Appeal Committee (SAppC) providing relevant evidence within 20 working days upon receipt of the final report from the EOCC. An appeal will only be allowed where the appellant can demonstrate to the satisfaction of the Chairperson of the SAppC that there is a procedural irregularity in handling the complaint of prohibited discriminatory acts.
6 The Chairperson of the SAppC will decide whether there is a prima facie case for appeal and inform the appellant of the decision normally within 7 working days of the date of appeal.
6.1 If there are no grounds for appeal, the appellant will be duly informed.
6.2 If there are sufficient grounds for appeal, the SAppC will arrange a meeting to consider the case as soon as practicable and normally within 30 calendar days after receipt of the appeal. Normally, no legal representation is permitted at the hearing as the procedure is an internal matter of the University. The parties concerned will be informed of the decision in writing within 7 working days after the minutes of the meeting at which the decision is made have been confirmed by Members of the Committee.
7 The decision of the SAppC Chairperson on dismissal of the case (as in paragraph 6.1), and the decision of the SAppC after hearing of the case (as in paragraph 6.2) shall be final.
 

Chapter 4.6 Equal Opportunities Policy (Zero Tolerance for Sexual Harassment and other Discrimination)


1 The University is committed to promoting diversity and equal opportunities in academic pursuit and employment, and to eliminating any form of discrimination or harassment against staff, students, and other persons who have dealings with the University. Everyone, irrespective of their race, colour, sex, language, religion, political or other opinion, national or social origin, has the right to be respected and be treated fairly. Mutual respect and fair treatment are conducive to the creation of diverse and harmonious learning and working environment.
2 Under the anti-discrimination ordinances in Hong Kong, namely the Sex Discrimination Ordinance, the Disability Discrimination Ordinance, the Family Status Discrimination Ordinance and the Race Discrimination Ordinance, the following discriminatory acts are unlawful:
(a) Sexual harassment
(b) Sex discrimination
(c) Marital status discrimination
(d) Pregnancy discrimination
(e) Breastfeeding discrimination and harassment
(f) Disability discrimination, harassment and vilification
(g) Family status discrimination
(h) Racial discrimination, harassment and vilification; and
(i) Victimisation
3 The University has zero tolerance for discrimination and harassment. All complaints of discriminatory acts will be handled with due care, utmost sensitivity and confidentiality. For alleged discriminatory acts under the four anti-discrimination ordinances and sexual orientation harassment, the complaint procedures under the Policy will be used to handle the cases. For other alleged discrimination or harassment acts (for example, discrimination on the ground of age, religion, nationality, social origin and political inclination) and bullying, the staff/student grievance procedures will be followed.
4 Any staff member or student who is found to have contravened the Policy may be subject to disciplinary action. Where appropriate, the University may refer the matter to the law enforcement agencies.
5 To build an equal opportunities campus free from discrimination and harassment, each of you have a unique and essential role.

For the relevant policy documents and information, please visit the webpage on “Equal Opportunities Campus” (https://www.eduhk.hk/equal_opportunities).
 

Chapter 4.7 Legitimate Use of Copyright Works under the Copyright Ordinance

For more information, please visit “FAQs and Guidance Notes” on Intellectual Property Department's website at https://www.ipd.gov.hk/en/copyright/faqs-and-guidance-notes/index.html
 

Chapter 4.8 EdU Card Users' Guide

 

1. EdU Card for Students (the "Card")


EdU Cards are issued to staff, students and campus users. All registered students of this University are issued with an EdU Card for the purpose of identification and physical access. Students are advised to read this Guide to take note of some important issues relating to the Card.
1.1 Identification
The Card serves as a student identity card and therefore, each student will be issued only one Card. The front of the Card displays the student's photograph, name (English and Chinese), student number, level of study (except exchange students, visiting students and elderly students), mode of study, programme code and the valid date of the Student Card.
1.2 Usage
The Card enables you to access the University’s facilities, including the library, the Learning Commons, Amenities and Sports Complex, university shuttle service, and hostels (residents only). Students need to present the card to borrow equipment, such as notebook computers and AV devices, from the IT Help Desk. You can start using the Card for these functions within the University normally on the next working day (excluding weekends) after you have received your Card.

2. Card Expiry


The Card normally expires in August of the final year of the programmes, except programmes, which end in Semester 1, or other short programmes.  The expiry date on the Card is only printed for reference.

3. Card Return


You must return your Card to the Registry or its Student Records Service Desk at Information Centre when you cease to be a registered student of the University. You must also return the defective or damaged card when you apply for a replacement.

4. Card Charges


4.1 First Time Issue of Cards:
First time issue of Cards is free of charge.
4.2 Replacement Cards:
There may be a charge of $100 for a replacement card. Please see details under "Card Replacement" below.

5. Card Replacement


5.1 Standard Procedure
OCIO is responsible for card printing. If you need a replacement card within your period of study at the University, you are required to complete and submit an application form and, if applicable, pay a card replacement fee at a bank with a pay-in slip to the Student Records Service Desk of Information Centre on the ground floor of the Cho Kwai Chee Foundation Building (A-G/F-11). The application form is available at the Student Records Service Desk of Information Centre or online at the website (https://www.eduhk.hk/re/Current-Students/Useful-Forms/General.html). OCIO (the card printing office) will inform you when the replacement card is ready for collection.
 
Defective or damaged cards must be returned to IT Help Desk and these will be destroyed prior to the issue of new cards. If you have problems using your card, you should approach IT Help Desk at C-LP-20 in Tai Po Campus, Room G01 in Tseung Kwan O Study Centre or Room NP402 in North Point Study Centre.
5.2 Lost Card
If you have lost your Card, you should report it immediately to the Student Records Service Desk of Information Centre in person or by phone at 2948 6177 and apply for a replacement card. A replacement cost of HK$100 will be charged.
5.3 Defective/Damaged Card
If you have problems using the Card for any University services, you should approach the office offering the services concerned to check access rights. If they are in order, you may approach IT Help Desk to check if the Card is defective. The IT Help Desk will replace the card for free if the defect is found to be a result of normal wear and tear. A replacement cost of HK$100 will be charged if the Card has been damaged due to unreasonable or improper use.

6. Card Inquiries


Students should approach the Student Records Service Desk of Information Centre for matters related to the EdU Card or offices that provide the service (e.g. library for denial of access).
 
Useful locations and numbers:
Office Location Telephone
Information Centre
(Student Records Service Desk)
A-G/F-11 2948 6177
IT Help Desk C-LP-20 2948 6601
Mong Man Wai Library C-G/F 2948 6653
Amenities and Sports Complex E-LP2-16 2948 8844
EdU Card Enquiries —— 2948 7500

7. Card Care and Card Regulations


Your EdU Card can serve you well if you handle it with care. You should keep it away from magnetic field. Do not flip, flap or fold the Card and avoid scratching the surface of the Card.
 
A set of common regulations for cardholders (applicable to students, staff and campus users) is appended to this Guide.

8. EdU Card Regulations


8.1 The EdU Card shall only be used by the cardholder and is not transferable. Misuse or falsification of the card constitutes a major offence and is subject to disciplinary action.
8.2 Once issued, the EdU Card is the personal identification document as well as an access mechanism. A staff member of the University, in the execution of duty, may request the cardholder to produce the EdU Card for verification of status.
8.3 When a cardholder leaves the University through withdrawal, graduation, termination, expiry of membership, or other circumstances, the EdU Card should be returned to the relevant office (Registry, Human Resources Office or Library).
8.4 Any consequence arising from the loss of the EdU Card will be solely the responsibility of the cardholder. The University accepts no liability whatsoever.
8.5 The University may charge a fee for replacement cards.
8.6 The University reserves the right to change the regulations and terms concerning the operation of the EdU Card at any time without prior notice. Cardholders will be informed of any changes via the University’s communication channels.
 

Chapter 5 Operational Guidelines Supporting General Academic Regulations


(This set of Operational Guidelines supporting General Academic Regulations [GAR] is mainly applicable to postgraduate diploma, undergraduate and sub-degree programmes.)

1. Registration


(The following operational guidelines on second major, minor(s) and double counting are only applicable to students in undergraduate programmes. For details, please refer to ‘Undergraduate Curriculum’ in the Registry’s website. Frequently Asked Questions (FAQ) for Second Major/Minor(s) are also available at the website for easy reference.)
1.1 Second Major
1.1.1 All undergraduate students are required to declare a major within their programme of study upon admission. Students who are admitted to a full-time undergraduate degree programme (with no programme/curriculum restriction) may be permitted to enrol in a Second Major in addition to their First Major, subject to programme specific requirements and programme GPA requirement of normally 3.0 or above in the first year of study. For the list of eligible programmes with Second Major, details of prescribed courses and requirements, please refer to the website here.
1.1.2 To facilitate planning, you will be required to indicate your intended Second Major before finishing the first year of study by submitting your application for taking Second Major online in March of the respective academic year to obtain prior approval* of the relevant party or unit. Before making an application, you should study the details posted online carefully to ascertain whether you have met the programme requirements of taking Second Major and consult the relevant Programme Leader/ Coordinator for guidance and advice.
 
*For FLASS and FEHD, applications for taking the Second Major will be approved by the Head of Department which offers the Second Major Subject. For FHM, applications for taking the Second Major will be endorsed by the Programme Leader of respective programmes, followed by the approval of Associate Dean (US).
1.1.3 Online application form for taking Second Major is available via The Portal (under 'Second Major/Minor(s)' on the left panel of the homepage). Application made after the deadline will not be considered. After students' assessment results (via the recommendation of Departmental Assessment Panel) were approved by the Head of course-offering unit, the application result will be notified to the student by the respective academic department via student email account in August of the respective year. The result will also be available at the website of Second Major/Minor(s) and indicated in the DegreeWorks at The Portal for information. Intranet announcement of submission procedures and deadline will be made by Registry via The Portal before March of the respective academic year.
1.1.4 Normally, the minimum credit requirement for a Second Major is 30 credit points out of the available credit points in the Elective domain. When you have completed all the prescribed Second Major courses and requirements, you are required to declare the Second Major with the Registry in the final semester (within two weeks after the add/drop period according to the Academic Calendar of the respective academic year) of your study. Online declaration form and details can be found via The Portal (under 'Second Major/Minor(s)' on the left panel of the homepage). Intranet announcement of submission/declaration procedures and deadline will be made by Registry via The Portal after the add/drop period. Declaration made after the deadline will not be processed.
1.1.5 Students who have declared Second Major and completed both First and Second Majors will receive a single degree award (based on the First Major) with both majors recorded on their transcripts. Please note that Second Major will not lead to a Qualified Teacher Status. Teaching practice or immersion/internship will not be arranged/ involved for students of Second Major.
1.1.6 If a student fails to fulfil the requirements of his/her First Major, he/she will not be allowed to graduate even though he/she has satisfied the requirements of his/her Second Major and all other conditions for graduation. If a student fails to fulfil the requirements of his/her Second Major but successfully completes the requirement of his/her First Major and all other conditions for graduation, he/she can opt for graduation without the Second Major. You should be aware of your responsibilities to fulfil all the graduation requirements within the normal study period. You should also refer to the GAR (Section 8) on 'Period of Study'. The University does not guarantee that related arrangements such as course registration, timetable, examination schedule etc. will tally with students' study plans and if necessary, you would need to extend the period of study and pay additional fee on a pro-rata basis to complete the requirements for a Second Major.
1.1.7 There is no shifting of Second Major to become the First Major. If you wish to change your Second Major, you should meet the specific requirements and consult the relevant Programme Leader/ Coordinator for advice and approval, as stipulated in the GAR. Please follow the procedures for application for Change of Programme/Major/Minor or Mode as stipulated in this operational guideline (Section 9).
1.1.8 If students fail to declare Second Major within the period specified by Registry, their completed courses / number of credit points will be counted towards the number of credit points in Electives fulfilled in their programme for graduation WITHOUT notification by Registry. For detailed information on the requirements of Second Major and procedures for claiming Second Major, please refer to the website of Second Major/Minor(s) via The Portal (under ‘Second Major/Minor(s))’ on the left panel of The Portal homepage).
1.2 Minor(s)
1.2.1 Students who are admitted to a full-time undergraduate degree programme* (except those programmes with programme/ curriculum restriction) have the option of taking a Minor of 15 cps (or two Minors) of taught courses for graduation with Minor(s). No teaching practice will be involved in Minor subjects. For details of Minor(s) and prescribed courses and requirements for Minor(s), you may refer to the website here.
* If the individual undergraduate degree programme is also offered in part-time mode for which the curriculum is same as its full-time mode, the students of the respective part-time programme may be allowed to take minor. For enquiry, please contact the respective Faculty/ programme.
1.2.2 You can choose to declare a Minor (or two Minors) when successfully completing requisite courses/requirement for a particular Minor (or two Minors) before graduation. The Minor(s) will appear on your transcript. When you have completed all the prescribed credit points for registering a Minor (or two Minors), you are required to declare the Minor(s) with the Registry in the final semester (within two weeks after the add/drop period according to the Academic Calendar of the respective academic year) of your study. Online declaration form and details can be found via The Portal (under 'Second Major/Minor(s)' on the left panel of the homepage). Intranet announcement of submission procedures and deadline will be made by Registry via The Portal before the add/drop period.
1.2.3 If students fail to declare Minor(s) within the period specified by Registry, their completed courses / number of credit points will be counted towards the number of credit points in Electives fulfilled in their programme for graduation WITHOUT notification by Registry. For detailed information on the requirements of Minor(s) and procedures for claiming Minor(s), please refer to the website of Second Major/Minor(s) via The Portal (under ‘Second Major/Minor(s)’ on the left panel of the Portal homepage). Declaration made after the deadline will not be processed.
1.3 Double Counting
1.3.1 Double Counting is only used to fulfil the requirement of a domain (which is prescribed by the programme) but will not reduce the number of credit points a student needs to take overall in a programme. You are only allowed to double count up to a maximum of 9 credit points within a 5-year undergraduate degree programme and 6 credit points within a 4-year undergraduate degree programme (including Senior Year programmesNote1) to fulfil no more than two domain requirements within the programme. You are required to take another course(s) to meet the credit requirement of your programme. Double-counted credits can be made up by Major/Core/Minor/Free Elective. Where necessary, individual programme may need to consider and specify what course(s)Note2 that you should take to make up the shortfall of the credit requirements. For details of the course(s) in relation to double counting, you may refer to your Faculty's website or contact your Faculty.
 
Note 1: For Bachelor of Health Education (Honours) programme (2-year Full-time / 3-year Part-time), the double counting policy is only applicable to cohort admitted from 2022/23 and thereafter.
Note 2: Course(s) required to be taken to make up the shortfall of the credit requirements must be made known to students by Faculty on the respective website before implementing double counting.
1.4 Student EdU Card (the "Card")
1.4.1 The Card is issued to all registered students of the University for the purpose of identification and physical access. Upon completion of the programme registration procedures, you will be assigned a unique student number and issued a Card. The front of the Card displays your photograph, name (English and Chinese), student number, level of study (except exchange students, visiting students and elderly students), programme code, mode of study and the valid date of the Card. For more information on the use of the Card, please refer to EdU Card Users' Guide. The Card is free-of-charge, but for Card replacement due to loss or damage, it will cost HK$100. Application Form for Replacement of Student EdU Card can be downloaded from the Registry Website (under 'Useful Forms').
1.5 Double Registration
1.5.1 Students who are enrolled in any full-time award-bearing programmes (lasting for one year or longer) of the University are not permitted to simultaneously register for another qualification at this University or a post-secondary qualification at any institutions except with prior approval by the Registrar. You must apply to the Registrar in writing for double registration before registering for study for another qualification at the University/other institution. You are required to submit your written request (with supporting document(s) and justification(s)) to the Registry for processing. The Registrar will consider your request in consultation with the Programme Leader/Coordinator. You will be notified of the result of your application by writing. Violation of the regulation may lead to discontinuation of studies at the University. In case of doubt, please seek advice from the Registry.
1.5.2 For non-local students, please note that double registration may affect your study visa and/status in Hong Kong. You are advised to contact the Immigration Department for enquiries or refer to the website of the Immigration Department for information.

2. Fees


2.1 Tuition Fees
2.1.1 Students from UGC-funded programmes are normally required to pay for tuition fees in two instalments by a stipulated due date, one in each semester. Students who have to extend their studies beyond the normal period of study in order to fulfil the requirements of the programme are required to pay additional fees on a pro-rata basis according to the number of courses/credits (including Field Experience). For programmes which the settlement of tuition fees is not followed as aforesaid, the fee calculation of the student concerned will be handled by the programme-offering unit. Students may contact the programme-offering unit/Finance Office should they have any queries on the fee charge in regard to special study plan. For detailed information on settlement of tuition fees, please refer to Chapter 6 (Student Finance) of the Student Handbook.
2.2 Other Fees
2.2.1 Some other fees specified in the table of 'Other Fees' in Chapter 6 (Student Finance) of the Student Handbook, such as Student Card Replacement, Application for Academic Documents/Credit Transfer/Change of Programme and Continuation Fee are not included in the Consolidated e-Billing. Consolidated e-Billing mainly includes fees/fines/charges issued by the Finance Office, such as tuition fees, immersion fees, hall fees and caution money. If you have any queries on the charge of the 'Other Fees' in Chapter 6, you are advised to contact the Finance Office for details.
2.2.2 Students must settle the tuition fees and/or other fees/charges in the Consolidated e-Billing by the due dates, if, for any reasons, you are unable to pay the fees by the due dates, you should contact the Finance Office before the due dates for assistance. Failure to pay the required fees by the due dates without prior approval from the University will result in serious consequences including withholding the issue of academic documents, de-activation of student cards and suspension of access to the University's Library/other facilities/accommodation in the student hall. You will be treated as 'UNOFFICIALLY WITHDRAWN' from the programme and your student status will be suspended with immediate effect. For detailed information on settlement of tuition fees, please refer to Chapter 6 (Student Finance) of the Student Handbook.
2.2.3 Re-instatement of the student status will not be considered for unofficially withdrawn students with prolonged overdue fees. You will be required to re-apply for admission by adopting normal procedures. For detailed information on 'Settlement of University Fees/ Charges', please refer to Chapter 6 (Student Finance) of the Student Handbook.

3. Course Enrolment


3.1 It is the responsibility of students to ensure the completion of course registration before they take the full range of course activities including class attendance and all stipulated assessment tasks. If course registration is performed on-line via The Portal, you must ensure that the whole registration process has been completed. Incomplete course registration will lead to serious consequences: you will not be allowed to attend any activities of those unregistered courses or to take any related assessment tasks such as examinations and as a result your assignments/answer sheets will not be marked nor will grades be given/recorded on the Transcript. Students who have not registered for any course in a semester (excluding the summer semester) will be considered to have withdrawn from their programme at the University unless deferment of studies has been approved by the relevant Programme Leader/Coordinator (stipulated in GAR 4.1). Upon approval of deferment of studies, the student has to pay a continuation fee in order to retain his or her student status and to continue using the facilities of the University.
3.2 Student who is treated as having unofficially withdrawn from the programme due to overdue fees will not be able to perform online course registration. The registered course(s), if applicable, will be removed for unofficially withdrawn students with prolonged overdue fees in the respective academic year.
3.3 Registration in some courses is restricted to students having the necessary prerequisites.
3.4 The number of credit points assigned to a course is indicative of the hours of student effort, which include both contact hours and study time. In terms of contact hours, one credit point should normally be equivalent to one hour of teaching per week for 13 teaching weeks in a semester. This includes one online lesson out of the total of 13 lessons in a 3 credit-point course. The maximum number of online lessons for a course which is used to replace face-to-face contact time shall not exceed 1 lesson and the accumulated number of online hours shall not be used to replace the contact hours for more than one face-to-face lesson. In terms of study time, students are normally expected to engage in no less than 2 hours of independent learning per week for each contact hour.
3.5 Students shall complete before graduation the credit points as required by individual programmes of study. Students who wish to take credit points less than the minimum number of credit points or take credit points beyond the maximum number of credit points as required in a semester should obtain prior approval from their Programme Leader/Coordinator. For details of the number of credit points in a semester required by your programme, please refer to the programme handbook or the Faculty's website. Likewise, students are not allowed to take zero credit point/course unless with prior approval (stipulated in GAR 7.3) from their Programme Leader/Coordinator. Students not taking any credit point/course in a semester without prior approval will be considered to have withdrawn from their programme at the University (stipulated in GAR 4.1). Students who obtain approval of taking zero credit point/course or join the Student Exchange Programme – Outbound in a semester may be required to settle the tuition fees (if any) for the respective semester. No continuation fee is levied. However, a continuation fee per semester (Please refer to the Chapter 6 - Student Finance) will be charged to students whose registration status should be retained for the sake of performing non-credit-bearing activities such as Field Experience, language or ITC assessments.
 
Note: To avoid missing deadline of settlement of tuition fees, students who join Student Exchange Programme – Outbound are strongly advised to settle the tuition fees (if any) for the respective semester before their departure. Exchange students whose tuition fees are charged on course/credit-point basis are required to settle the amount as specified in the consolidated e-billing statement or check with Finance Office or their Faculty/programme unit for the exact amount to be paid.
3.6 Classes for all programmes are normally scheduled from Monday to Saturday with possible scheduling of combined classes for programmes/courses of different modes of study such as full-time, part-time and mixed-mode. You may refer to your own timetable via The Portal after course registration.
3.7 Add/Drop Course(s)
3.7.1 Students can add or drop a course during the add/drop period or before the third class meeting. Online add/drop of courses will normally be performed during the add/drop periodNote 1 as specified in the academic calendar of the respective academic year (i.e. normally the first two weeks in a regular semester). For courses which are not available for online add/drop or the add/drop period of the course(s) concerned is not within the add/drop period as specified in the academic calendar, students should add or drop the course(s) through paper form by filling out the Application form for Change of Courses (Add/Drop) and follow the proper procedures as specified by your FacultyNote 2.
 
Note 1: For the online add/drop period of the individual courses, students should refer to the intranet announcement on the Portal and information on the Registry website.
Note 2: Not Applicable to GE Courses. Students should contact the GE office for the add/drop procedures for GE courses.
3.7.2 Students are permitted to drop a course after the add/drop period (or after the second class meeting if applicable) but before the examination period or before the deadline for submission of final assignments, whichever applicable, only for strong personal reasons, such as serious illnesses. Students should apply in writing to the course lecturer concerned for recommendation and the Programme Leader/Coordinator for approval of the late drop. When the application is approved, the respective Programme Leader/Coordinator should inform the Faculty for necessary action. And the Faculty should inform the Registry for record and the course lecturer concerned for grade input. The grade W (Withdrawn) will be given through the course lecturer and recorded on the students' transcript.
3.7.3 There will be no online add/drop arranged for summer courses. Students are advised to make use of the application form that could be downloaded from Registry website (Current Students -> Course Registration -> Add/Drop Courses -> Application Form for Add/Drop Summer Courses) for adding or dropping the summer courses. The completed form should be returned to General Education Office (for General Education course) / respective Programme Office (for other courses) for further processing. Please contact respective Programme Office or General Education Office if you have further questions.
3.8 Academic Advising
Under the provision of Academic Advising (please visit this website for details), all undergraduate students are required to meet with your Academic Advisors in person at least once by the end of February to discuss your study plans including your planning of courses to be taken in future semesters/years of study, and other academic-related matters. Students can monitor your academic progress and submit your study plans through the DegreeWorks platform. All advisees should share with their advisors their study plan and/or degree audit report for the advising meetings to seek advice on the learning journey and career development.  It is also important for students to review and update their own study plan regularly whenever necessary. 
3.9 Course Registration for Second Major
After submitting their applications for taking Second Major, respective students will be pre-registered in the Second Major course(s) starting from the first semester of their second year of study by the relevant department (on condition of timetable conflict-free). If your application for taking Second Major is unsuccessful, you may drop the relevant course(s) for the Second Major during the add/drop period in the first semester of your second year of study, as necessary. Upon approval of your application for taking Second Major, those courses being offered in the second semester of your second year of study and the subsequent semesters will also be pre-assignedNote by the department on condition of timetable conflict-free. The department will inform you about the arrangement of pre-assignment before the main round of online course registration. You may contact your subject department for enquiry, if necessary.
 
Note: The pre-assignment of Second Major course(s), whether successful or not, is based on the available timeslot of the student’s timetable.
3.10 Course Registration for Minor(s)
Students, if interested, can plan their progress towards completion of the requirements of Minor and register in course(s), according to the list of Minor of respective academic year. Students, upon successful completion of Minor, are required to claim Minor(s) in the second semester of their final year of study via online declaration on their own.
3.11 Course Registration for Field Experience and Experiential Learning Semester
Students of full-time Bachelor of Education programmes who are admitted in 2019/20 and thereafter should complete a minimum of 7 credit points in each Field Experience and Experiential Learning Semester. They can only register Field Experience and/or Experiential Learning Courses (including Co-curricular and Service Learning courses and Experiential Learning courses) and Honours Project/Capstone Project, but not other regular taught courses in the Field Experience and Experiential Learning Semester (stipulated in GAR 9.10.4). Normally, the maximum credit points for the Field Experience and Experiential Learning Semester are 10 credit points in Semester 2 of Year 3 and 13 credit pointsNote in Semester 1 of Year 5 respectively. Please note that individual programmes may have specific requirements on the range of credit points required for students. Please contact the respective Faculty for details. Students may take shell course(s) for recognition of approved activities/experience outside the classroom in the Field Experience and Experiential Learning Semester.  The credit points of the shell course are NOT counted in the minimum and maximum credit points required within a semester. However, students should make sure that there will be no time conflict between the timetable of the shell course(s) and block practice period or regular class/activities.   For more details on the shell course, please refer to sections 3.12, 5.1 and 7.3.9 of this Chapter.
 
Note: The number of 13 credit points does not include that of the Honours Project / Capstone Project which is a cross-semester course taken in Semester 1 and 2 of Year 5 but with its credit points counted in Semester 2 of Year 5 only.
3.12 Enrolment for Shell Course 
Students may take shell course(s) (i.e. course with course code starting with “SL”) on a voluntary basis to enrich their learning experience outside classroom. The number of credit points assigned to the shell course can range from 1 credit point to 3 credit points, depending on the learning hours involved.  The upper limit that can be accumulated is 6 credit points, exclusive of a) activities/experience which form credit-bearing components of or are embedded in the curriculum; b) credit-bearing courses such as Block Practice, Experiential Learning Courses, Co-curricular and Service Learning Courses; and c) mainland/overseas student exchanges for which a transfer of credits has been approved.   Upon successful completion of the shell course(s) on the approved list acknowledged by the University, students will be eligible to claim a maximum total of 6 credit points during the study period of their programmes. The credit points will not be included in the calculation of the GPA nor the credit points for fulfilling the graduation requirement but will be recorded on the students’ Transcript of Studies. 

4. Student Records


4.1 Change and/Update of Personal Particulars
4.1.1 Your personal particulars recorded at the time of registration will be maintained in the University's permanent student records. During your study at the University, you should report any changes in your personal data to the University immediately. You can go to The Portal (Navigation: The Portal > e-SIS > Main Menu > Personal Information) to use online self-service for updating your address and/or contact phone number at any time or complete the Application Form for Change of Personal Particulars which can be downloaded from the Registry website or obtained from the Student Records Service Desk at Information Centre. Meanwhile, final-year students are invited to provide/update your personal email address online via The Portal (Navigation: The Portal > e-SIS > Main Menu > Personal Information > Update Personal E-mail Address) to facilitate future communication with the University on administrative matters and surveys (e.g. Institutional Research on Graduates, Graduate Employment Survey etc.) after expiry of your student status.
4.1.2 Submission of the Application Forms for Change of Personal Particulars, whilst studying at the EdUHK, for change of your Hong Kong Identity Card number, name, date of birth must be supported by legal documentary evidence. Any request for change of name by final-year student will need to be submitted to Registry before expiry date of the student status or the expiry date printed on his/her student card (whenever is earlier). For example, the student card expiry date of a full-time undergraduate student is normally 31 August.  Application form for Change of Personal Particulars can be downloaded from the Registry website or obtained from the Student Records Service Desk at Information Centre. For graduates who have subsequently changed their names after expiry of their student status at the University, their requests will not be entertained.
4.1.3 Since most of the non-local students do not have a HKID Card at the time of registration, they are required to update their personal particulars by providing the Registry with their HKID number once they have obtained their HKID card. Students may come to the Student Records Service Desk of Information Centre to present their HKID card. Your HKID number links to the student registration and record system of the University, which in turn forms the basis of the administration of your study at the University. With incomplete personal data, there will be significant implications on the following:
(a) the assessment and record materials in relation to your programme/courses as well as issuance of Transcript of Study, Statement of Results and award certificates;
(b) your application for the i-Work system and correspondingly your eligibility to work on campus; and
(c) regular reporting to the HKSAR Immigration Department.
4.1.4 Referring to the Joint University Programmes Admissions System (JUPAS) website, according to EDB, "non-local students" for the purpose of admission to post-secondary programmes are defined as follows:
 
"The student is a holder of the following documents issued by the Immigration Department of the HKSAR:
NLS1 Student visa / entry permit
NLS2 Visa / Entry permit under the Immigration Arrangements for Non-local Graduates
NLS3 Dependant visa / entry permit (for students who were 18 years old or above)Note
Note EDB in November 2018 reviewed and redefined its definition of dependant visa / entry permit for non-local students, applicable to ALL JUPAS APPLICANTS in 2019 and thereafter, as students holding dependant visa / entry permit who were 18 years old or above when they were issued with such visa / entry permit by the Immigration Department of the HKSAR."
 
Students who hold any of the above mentioned documents (NLS1/ NLS2/ NLS3) to study at the University are responsible to renew their visa/permit prior to the expiry date at the Immigration Department of HKSAR in order to continue studies at the University. They are required to inform the Registry (by writing to exam@eduhk.hk) if there are any changes to their visa/permit status and/ expiry date (such as extension of stay) during the period of their study at the University after registration. Non-local students without a valid visa / entry permit will no longer be eligible for studying in Hong Kong and their Student Identity Card (EdU Card) will be disabled, which would result in their being barred from entering the Library, dormitory and logging-in to The Portal as these persons without a valid student visa are not students. Please visit Registry's website for more information. For enquiries, please contact the Registry at 2948 6177.
4.1.5 Students who have changed their local/non-local student status or visa/ permit type (such as from holding a student visa to an employment visa, or vice versa) during their period of study at the University should report to Registry for updating this change in the University's records with original copy of supporting documents. For the adjustment in fee billing arising from the relevant change, please refer to the section on "Tuition Fees Arrangements under Special Circumstances" of Chapter 6 "Student Finance" in this Handbook, and approach Finance Office for enquiries.
4.1.6 All graduates will automatically join the alumni network and enjoy various alumni privileges. Upon graduation, your personal particulars will be forwarded to Alumni Affairs and Development Office (AADO) for maintaining a close connection between you and the University. If you do not want to be contacted for alumni affairs purpose upon graduation, please inform AADO separately. Information on alumni services and activities can be obtained from the AADO website.
4.2 Leave of Absence
4.2.1 Class participation is an important element of learning in a programme. You should develop a strong sense of responsibility and be punctual in attending classes. The University places great emphasis on the punctuality and attendance of students. You are therefore expected to attend all scheduled classes and activities.
4.2.2 Students must seek approval from the Programme Leader/Coordinator by submitting a leave application form, if they wish to take a leave of absence exceeding 7 days but less than one semester. Application forms can be obtained from the Faculty or downloaded from the Faculty's website. You should complete the form and follow the required procedures as stipulated by your Faculty for approval. Where necessary, individual courses/course lecturers/programmes/departments will specify their attendance requirements. Please check with the relevant course-offering unit/Faculty for details.
4.2.3 The University respects the rights of all religions. Should your religious affiliation prevent you from attending any scheduled academic activities associated with your programme of study in the University, please inform your Programme Leader/Coordinator and/or the Registry with documentary evidence in advance. The University will try to make appropriate adjustments as far as possible.

5. Study Load


5.1 Students should not overload their studies. Normally, full-time students should study taught courses between the range of 12 (except summer semester) and 18 credit pointsNote every semester whereas part-time students should study not more than 11 credit points (up to 12 for students admitted in 2019/20 and thereafter) in a semester. On top of the regular study load for Semester 1 and Semester 2, students can make use of the Summer Semester (6-week) to take courses of second major/minor/General Education/Co-curricular and Service Learning (CSL), etc. and earn credits in order to fulfil the total number of credit points required in the programme. No maximum study load will be specified for Summer Semester. Students who want to study more than the maximum number of credit points required or less than the minimum number of credit points required in Semester 1/2 should obtain prior approval from their Programme Leader/Coordinator. Please note that individual programme may have specific requirements on the range of credit points required for students. Information may be obtained from the programme handbook or Faculty’s website. The study load restriction does not apply to the enrolment in the shell course which may be taken outside class hours.  However students are advised not to overload themselves and commit too many activities in the same semester. Students are advised to seek advice from the Academic Advisors as deemed appropriate.
 
Note: The students of the Full-time Bachelor of Education programmes should take note of the minimum and maximum credits points allowed in the Field Experience and Experiential Learning Semester. For details please refer to section 3.11 of this Chapter.
5.2 Students whose Major Subject GPA in a semester is below 2.00 will receive an Academic Warning. Students who receive an Academic Warning* are not allowed to take the study load beyond the maximum credit points in the following semester or academic year. Those who wish to take more credit points than what is stipulated in the programme should seek prior approval from their Programme Leader/Coordinator.
 
*applicable to students of degree programmes with a major subject study.

6. Period of Study


6.1 Students are required to graduate within the stipulated period of study, inclusive of any change of programmes/majors, periods of leave of absence, deferment of study*, suspension of study and Field Experience activities. Students who cannot complete a programme within the maximum period of study will be required to discontinue their studies at the University. You must apply in writing to obtain prior approval from the Programme Leader/Coordinator if you wish to extend your period of study beyond the maximum programme duration or pursue a fast track to complete a programme below its normal period of study. Information on the maximum period of study for a programme can be obtained from Section 8.3 and 8.4 of GAR in Chapter 4 ‘Rules and Regulations’. For student-athletes admitted to Bachelor of Health Education Programme or 4-/5-year full-time undergraduate programme from 2022/23 academic year onwards, please refer to the Table 1 below for the maximum period of study.  
 
Table 1
Programme Length of Programme Maximum Period of Study
(applicable to student-athletes admitted from 2022/23 academic year onwards)
Bachelor of Health Education Programme Full-time: 2 years 
Part-time: 3 years
6 years
Four-year Full-time Undergraduate Programme 4 years 7 years
Five-year Full-time Undergraduate Programme 5 years 8 years
 
*exclusion of mandatory military service periods from the period of study
6.2 Students who have to extend their studies beyond the normal period of study in order to fulfil the requirements of the programme are required to pay additional fees on a pro-rata basis according to the number of courses/credits (including Field Experience). Correspondingly, students who pursue a fast track to complete a programme are required to pay full tuition fees of the programme within the approved period of study. Neither reduction nor refund of fees will be arranged despite the shortened period of study time.
6.3 It is optional for students to take courses in Summer Semester unless fixed in the programme curriculum.
6.4 Students who have successfully completed their programme should not be allowed to extend their period of study for studying further courses or joining further extra-curricular activities in the programme. If necessary, they will be advised to consider applying for admission as Visiting Students to take course(s). Please refer to Section 4.6 of GAR in Chapter 4 ‘Rules and Regulations’.

7. Assessment-related


7.1 Method
(Please refer to Registry website for details of the Policy on Student Assessment.)
7.1.1 The focus of assessment is to provide the opportunity for students to demonstrate their progress in relation to the key outcomes as defined by the University, programmes and courses.
7.1.2 Course-based assessments will include a full range of assessment tasks allowing students to: monitor their own progress and seek further support where they identify any areas of specific need; and have the opportunities to receive feedback on their learning. 
7.1.3 The overall course-based assessment load will be commensurate with the credit points and nature of the assessment task(s) of a course.
7.1.4 Timely feedback on all assessments will be available to students within a period of time depending on the course concerned but no later than one month after submission.
7.1.5 Full details of the methods of assessment for individual courses and the weightings assigned to each component of assessment will be stipulated in each course outline. Related assessment criteria will be given to students by the course lecturer within the first two class meetings.
7.2 Late Submission of Assignment and Absence from Assessment Activities
7.2.1 Students should follow the deadline for submission of assignments and present themselves for tests, examinations and prescribed assessment activities at the appointed time.
7.2.2 Applications for late submission of assignment from students supported by valid reasons may be approved by the course lecturer. However, final-year students intending to apply for late submission of assignment for any courses taken in the final semester of their programme of study should seek advice from the course lecturer concerned on the new submission deadline and ensure that the course grade will be released on schedule according to the University’s Academic Calendar and/ Grade Release Schedule announced by the Registry at the Registry website. Otherwise, their graduation will be delayed if grade submission from the course offering unit is postponed. The course lecturer concerned may need to explain to the student the consequence of possible delay in graduation if he/she seeks approval of late submission of assignment, if necessary. Please refer to Academic Calendar or Grade Release Schedule for the important dates of grade submission deadlines from DAP, grade release dates as well as dates of BoE meetings.
7.2.3 Students who are unable to complete a class test/examination/other assessment task should apply to the Head of Department through the course lecturer for special consideration. The application must be accompanied by original copies of any relevant documentary evidence, including medical certificates in cases of illness or disability.
7.2.4 If the Head of Department is satisfied that a student's absence from or inability to complete a class test/examination/other assessment task has a valid cause, the student will be permitted to complete further assessment work in a form to be determined by the Head of Department in consultation with the course lecturer. The grading of the further assessment work so prescribed may be lowered, on a case-by-case basis, up to one full grade.
7.2.5 If the Head of Department, after considering all available information, decides to reject a student's request for special consideration, the student will be accorded a fail grade (grade F) in the unattended component(s) of assessment for the course.
7.3 Course Assessments and Grades
7.3.1 Students’ performance in each course is expressed in terms of the Course Assessment and Grading System delineated in Section 9 of GAR in the Student Handbook for details.
7.3.2 Students will be put on ACADEMIC PROBATION in the next semester when their Semester GPA is below 2.00. When a student obtains a Semester GPA of 2.00 or above at the end of the probation semester, the academic probation status will be lifted. Otherwise, probation shall continue to apply in the next semester. A student who fails to have probation lifted after he/she has been put on academic probation for two consecutive semesters will normally be required to discontinue his/her studies.
 
Note: Normally, students, whose GPA below 2.0 in Summer Semester, will not be put on academic probation in Semester 1; Students, whose GPA below 2.0 in Semester 2, will not be put on academic probation in Summer Semester but in Semester 1 of the following academic year. In other words, GAR Section 9.9 on academic probation will only be adopted in Semester 1/2 (except those students enrolled in a programme with a fixed Summer Semester).
7.3.3 An ACADEMIC WARNING will be issued to students of undergraduate degree programmes (which have a Major Subject) whose Major Subject GPA is below 2.00.
7.3.4 When releasing assignment grades to individual students, course lecturers should include the statement that “These Grades are Provisional / NOT FINAL and subject to further moderation.” Overall course grades will be approved and confirmed final at the time of the FORMAL GRADE RELEASE of the University.
7.3.5 Overall course grades will be announced via Grade Enquiry after the approval of the Head of Department, according to the online grade release date announced at the Registry's website (under "Current Students" → "Examination" → "Grade Release Schedule") and The Portal. Students can view their course grades and download their grade results from The Portal, under the "Grade Enquiry" function, free of charge or apply for the official transcript of studies which requires an application fee.
7.3.6 For the Cross-faculty Core Course comprising 3 course components, the assessment result of individual course component will be approved by the Head of the relevant hosting department through the corresponding Departmental Assessment Panel.  Upon approval, the assessment result of each course component will be announced according to the Grade Release Schedule.  Students who fail any of the course components will be required to retake the respective course component, subject to the decision of the Board of Examiners.
7.3.7 Students are strongly advised to check "Grade Enquiry" via The Portal or Mobile App ("MyEdUHK") from time to time. Grades should be released by the course-offering unit for graduating class students of full-time undergraduate programmes no later than June of the respective year. Should course grades not available by the end of June of the respective year, graduating class students can contact the relevant course-offering unit for enquiry.
7.3.8 Students who wish to take extra course(s) offered in other programmes of the University, which is not required by their current Programme, should seek approval from the relevant Head of Department / Subject Coordinator and their Programme Leader/Coordinator before course registration. The credit points earned will not be counted towards the graduation requirements. The assessment result will not be included in the programme GPA calculation but will be included in the cumulative GPA and will be presented in your transcript of studies. You may download the application form from the Registry website. A copy of the approved application form should be sent to the Registry via the respective Faculty for record.
7.3.9 Students may take shell course for recognition of approved activities/experience outside the classroom (i.e. course with course code starting with “SL”) on a voluntary basis and earn a maximum of 6 credit points during their study period of the programmes.  The credit points earned will not be included in calculation of GPA nor the credit points for fulfilling the graduation requirement.  However, the earned credit points and the grade “YC” (i.e. Complete) will be recorded on the students’ Transcript of Studies for the successfully completed shell course(s).     For final-year students who plan to take shell course(s) in their final semester should note that their graduation will be delayed if the grades of the shell course(s) cannot be available according to the Grade Release Schedule of graduating class announced by the Registry at the Registry website.
7.4 Departmental Assessment Panel and Board of Examiners
7.4.1 The course lecturers’ feedback (such as the grade/mark/score) attached on assignments may not be equated to the final course grade that would be released formally via The Portal (Grade Enquiry). Assessment results in a course will be approved by the Head of the course-offering unit through the Departmental Assessment Panel (DAP) which is to assure course assessment quality and to oversee the student assessment, including double marking, grade moderation etc., within the course-offering unit. After approval, the course grades are announced via The Portal according to the date of online grade release announced at Registry website. If you wish to request for a review of a course grade, you should refer to the GAR, 'Review of Course Grade' (Section 9.2).
7.4.2 The BoE will then mainly consider overall performance of students, determine cases for discontinuation of studies and determine the award classifications for graduating students according to the GAR. You may refer to the website for the schedule of the BoE meetings for respective programmes. If you wish to request for a review of the Board of Examiners' Decisions on Discontinuation, you should refer to the GAR, 'Review of Board of Examiners' Decisions on Discontinuation' (Section 16), and 'Procedures for Appealing Against the Decisions of Board of Examiners (BoE) for Discontinuation of Studies or the Decisions of Student Disciplinary Committee or Academic Departments for Disciplinary Actions or the Decisions of Equal Opportunities Complaint Committee' under the 'Rules and Regulations' in this Student Handbook for details. Late applications and applications without providing the BoE with new/additional information will normally not be considered.

8. Credit Transfer and Course Exemption


8.1 Credit Transfer
(For those cases of credit transfer arising from change of programme/major/minor or mode of study, please read in conjunction with the Notes and Procedures for Application for Change of Programme/Major/Minor or Mode of Study.)
8.1.1 Credit transfer may be granted for courses completed successfully at the University previously or another accredited tertiary institution. The transferred courses will appear on the student's transcript. The credit points transferred will be counted towards the graduation requirements but will be excluded from the calculation of the student's GPA. The total number of credit points transferred will not exceed 50% of the total credit points of the programme. (except as stipulated in 8.1.3 (e) & (f) below).
8.1.2 Students may apply for credit transfer within the first two weeks of each semester in each academic year through submitting the application form and supporting document to Registry. For courses on offer in the summer semester, applications should be submitted two weeks before the commencement of the semester. Previously approved cases for credit transfer are available at Qualification Recognition and Credit Transfer website for your reference. Also, application forms and procedures can be obtained from the Student Records Service Desk at Information Centre or downloaded from Qualification Recognition and Credit Transfer website.
8.1.3 Guidelines on the granting of Credit Transfer are specified as follows:
(a) Only qualifications of equivalent or higher level studies at the University, local or non-local institutions will be accepted for credit transfer.
(b) Programme Committees and academic departments may prescribe specific requirements and a time-limit for eligibility for credit transfer. The latest requirements and time-limits are listed in Qualification Recognition and Credit Transfer website.
(c) Normally, no credit transfer will be granted to General Education (GE) courses except any courses having prior study arrangement with the University, like block credit transfer of GE courses of student exchange programme. No credit transfer will be granted to substitute a failed or a completed course.
(d) No credit transfer will be granted to Field Experience (FEX) courses. Please consult your Field Experience Coordinator for questions relating to field experience.
(e) Course-Faculty Core courses (CFCC) will be excluded from granting credit transfer.
(f) For undergraduate students undertaking Student Exchange Programmes – Outbound, block credit transfer of up to 18 credits points per semester in specific domains will be granted upon successful completion of the University level accredited credit-bearing courses at the host institutions. For detailed information, please visit Block Credit Transfer Policy for Student Exchange Programmes/Global Summer Programmes (Outbound) website.
(g) For senior year full-time undergraduate students who are admitted in 2022/23 and thereafter undertaking student exchange programmes, block credit transfer of up to 6 credits in specific domains (regardless of the number of outbound exchange programmes they have undertaken) will be granted upon successful completion of the University level accredited credit-bearing courses at the host institutions. For detailed information, please visit Block Credit Transfer Policy for Student Exchange Programmes/Global Summer Programmes (Outbound) website.
(h) Unless otherwise approved, students who are admitted with block credit transfer/advanced standing will not be eligible for subsequent credit transfer on the basis of their entry qualifications. (Also see 8.1.1 & 8.2.1)
(i) Applicants may be requested to take an assessment or test in order to ascertain that the level of work completed has met the requirements of programmes, Faculties and/or academic departments.
(j) Applicants have to take the full range of course activities, including but not limited to lectures, tutorials and assessment tasks of the courses, until they have received the official notification of result from the Registry.
(k) It will normally take 2 to 4 weeks to process an application. Therefore students are suggested applying for credit transfer as early as possible within the first two weeks of each semester or two weeks before the commencement of the summer semester. Late applications will only be considered on condition that there was enough time to complete the application process (normally 4 weeks) before the end of the courses concerned.
(l) Applicants may appeal against the final decision on credit transfer. To appeal, the applicant shall write to the Registry with justifications and additional information/evidence within either 14 working days of being notified of the decision or the latest day on which the appeal can be processed completely before the end of the courses concerned, whichever the shorter will be adopted.
For details, please refer to the Qualification Recognition and Credit Transfer website.
8.2 Course Exemption
8.2.1 Students may be granted an exemption for course(s) completed in other institutions for recognised qualifications. Students admitted to Senior Year programmes from 2023/24 onwards may be granted an exemption from specific course(s) based on prior study at the University. Students who are so exempted must replace the exempted course with a course of the same credit value. The exempted courses will not appear on the student's transcript and will be excluded from the calculation of GPAs. Students who wish to apply for course exemption should submit their requests by writing to their Programme Leader/Coordinator for approval and special arrangement, if any.

9. Change of Programme/Major/Minor or Mode of Study


9.1 New students will normally not be considered to transfer to another programme if the programme is offered in the same mode of study and programmes of the same academic level, in particular the UGC-funded undergraduate programmes, during their first semester of registration. Current students, who wish for special reasons to change from one programme/major/minor or mode of study to another during the course of study should meet the stipulated requirements.
9.2 Applications for change of programme are limited to programmes offered by the same fund-type (i.e. Change of programme from a UGC-funded programme to another UGC-funded programme or from a Self-funded programme to another Self-funded programme) and the programme changes should normally be made on the same academic level. If a student wishes to change to another fund-type programme and/or programme with a different academic level, he/she should submit an admission application to the Admissions, Registrations and Academic Planning Section of the Registry (https://www.eduhk.hk/acadprog/) (Except for those students from a UGC-funded programme who wish to transfer to a Self-Funded programme or those students from Master of Philosophy who wish to transfer to Doctor of Philosophy, or vice versa).
9.3 Application exercise will be arranged two times in an academic year and applications must be made within the periods specified in the application procedures below or any period specified by the respective Faculty. Before making an application, you should study carefully the details posted on the respective Faculty's website to ascertain whether you have met the entrance requirements of the accepting programme/major/minor/mode of study and consult the relevant Programme Leader/Coordinator for guidance and advice. Application forms can be obtained from the Student Records Service Desk at Information Centre (Room 11, Ground Floor, Cho Kwai Chee Foundation Building, Tai Po Campus) or downloaded from the Registry's website.
9.4 Submission Procedures
A student who wishes to apply for transfer is required to
(a) check carefully whether he/she has met the entrance requirements of the accepting programme/major/minor, and whether the major/minor he/she intends to take is among the eligible combinations.
(Details of the entrance requirements for each programme are posted on the respective Faculty's website.)
(b) consult the relevant Programme Leaders/Coordinators of both the releasing and accepting programmes/majors/minors for advice and initial approval; and
(c) complete the application form with recommendation of the Programme Leader/Coordinator of the releasing programme/Major/Minor (Section III of the form) and submit the completed form together with a photocopy of the student's transcript (obtainable from Grade Enquiry in Teaching & Learning via The Portal) and any other documentary proof to support the application to the Academic Regulations and Records Section of the Registry via the Student Records Service Desk of Information Centre during the periods stipulated below for processing. Late or incomplete applications will not be considered.
9.5 Submission Period for applications for change of programme/major/minor or mode of study (if applicable)
(a) 1-30 November of the current academic year (for transfer to be effective in Semester 2 of the current academic year); and
(b) 1-31 March of the current academic year (for transfer to be effective in Semester 1 of the next academic year); or
(c) Other deadlines to be specified by relevant Faculty.
9.6 Application for change of mode of studyNote will be approved by the Programme Leader/Coordinator of the releasing programme provided that the same programme curriculum is offered. Otherwise, it may be considered as the application for change of programme.
 
(Note: Students enrolling in the part-time PGDE programme who wish to change to full-time mode during their course of studies for a variety of reasons (e.g. unable to meet the block teaching practice requirements or no longer be able to teach in schools) are advised to submit their applications for transfer from part-time to full-time mode by mid-January of the respective year in order to transfer with effect from the following academic year. Some of these students' applications may be rejected or considered alongside new applicants for the sake of fairness and equity. Please note that approval of applications for switching to full-time mode of the PGDE programme is subject to the following factors: (a) very limited study places in FT PGDE programmes; (b) the intake quota is subject to very tight control by the Hong Kong Government; (c) some subjects may not be offered in the full-time mode; and (d) some subjects may have changed their minimum entry requirements in the coming academic year.)
9.7 For non-local students, any transfer of programme or mode of study approved by the University will be reported to the Immigration Department via the Global Affairs Office for visa endorsement before the transfer or the change comes into effect. Please note that any transfer of programme or mode of study may affect students' applications for extension of study visa. For details of the Immigration Guidelines, you may refer to the website of the Immigration Department.
9.8 Application fee for each application for transfer is HK$50 (non-refundable). The Registry will inform the student of the result of his/her application for transfer of programme before the commencement of the effective semester/academic year. Student should remain in the releasing programme until he/she is notified of the application result. The student is required to complete his/her studies successfully in the releasing programme before transferring to the accepting programme approved to him/her. For more details, please refer to the Registry website.
9.9 Please note that the period of study to be completed in your accepting programme is counted from the date of admission of the releasing progamme. (Also see GAR 8.5 for the maximum study period.) You may need to extend your study beyond the normal length of the programme by writing to obtain prior approval from the Programme Leader/Coordinator and upon approval, you may be required to pay additional tuition fee on a pro-rata basis.

10. Deferment and Withdrawal


10.1 Deferment of Study
10.1.1 You can apply for deferment of study if there is a genuine need. You may be required to provide supporting documents such as original copy of medical records. The minimum period of deferment in each application is one semester and the maximum duration for accumulative approved deferment within a programme can be up to two academic years, depending on the duration of programme that student studies.
10.1.2 You are required to submit your application to the relevant Programme Leader/Coordinator for approval via the Registry. The form can be downloaded from the website or obtained from the Student Records Service Desk at Information Centre (Room 11, Ground Floor, Cho Kwai Chee Foundation Building, Tai Po Campus). You will be informed of the result by the Registry once it is available. The deferment period is included in the maximum period of study (stipulated in GAR 8.5). If application for deferment of study is made and approved during the course of study (i.e. after the add/drop period but before the examination period or the deadline for submission of final assignments, whichever is applicable), all the course registration in the respective semester will be removed. Otherwise, F grade will be given to the student and recorded on the transcript (stipulated in GAR 4.4). Students should obtain recommendation from the course lecturer and approval from the Programme Leader /Coordinator for late drop of the course with supporting document such as medical certificate. If the application is approved, an operational grade “W” will be recorded on students’ transcript (stipulated in GAR 4.3).
10.1.3 The tuition fees paid will NOT be refunded nor carried forward upon resumption of studies if your application for deferment of studies is received after the first half of the semester (based on the Academic Calendar of the respective academic year). If you have outstanding fees by the time you apply for deferment of studies, you are required to settle the outstanding fees upon resumption of studies. For details, please refer to Chapter 6 (Student Finance) of the Student Handbook. In addition, you may have to retake incomplete course(s) of that academic year upon resumption of studies (including field experience). Moreover, you may be required to extend your study beyond the normal length of the programme and pay additional tuition fee on a pro-rata basis.
10.1.4 For non-local students, please note that your deferment of study may affect your applications for extension of study visa. You may refer to the website of the Immigration Department for details. You should apply to the Immigration Department for an extension of study visa/entry permit, if necessary. A valid student visa/entry permit has to be obtained from the Immigration Department when resuming studies. Upon resuming your studies, you are required to provide the Registry with your updated student visa details by writing to Academic Regulations and Records Section of Registry at exam@eduhk.hk.
10.1.5 A non-refundable continuation fee* per semester is required and should be settled within 2 weeks upon approval of the application. Should you fail to settle the continuation fee, you will be regarded as having withdrawn the application for deferment of studies and considered to have withdrawn from your programme at the University (as stipulated in GAR 4.1) or you will be given a grade F (Fail) for the registered course(s) by your course lecturer (as stipulated in GAR 13.2).
 
*HK$300 per semester (for UGC-funded programmes) / HK$1,500 per semester (for self-financed programmes)
10.1.6 Students who are required to perform mandatory military service as required by student’s nation should apply for deferment of study. The approved deferment period will be excluded from the period of study, as stipulated in Section 8.3 and 8.4 of GAR in Chapter 4 'Rules and Regulations' and the associated continuation fee (stipulated in Section 10.1.5) required for deferment of study will correspondingly be waived.
10.2 Withdrawal of Study
10.2.1 If you decide to withdraw from study, you should notify the University as soon as possible by completing the withdrawal form. The form is available at the Student Records Service Desk of Information Centre or you can download the form from the website. You must return your Student Identity Card (EdU Card) and clear the locker (if applicable). In addition, you should ensure that all outstanding fees, including library fines and hostel fees, and items on loan from the University have been settled prior to your withdrawal. Failure to do so will result in the deduction of caution money and/or withholding the issuance of academic documents. You are reminded to generate the unofficial transcripts as your record via The Portal (Grade Enquiry) and strongly recommended to seek advice from your Programme Leader/Coordinator and the counselling service of the Student Affairs Office before submitting the completed withdrawal form to the Registry. If you have withdrawn from your programme of study, you will have to re-apply for admission by following normal admission procedures. Please note that you are required to pay the full tuition fees for the whole semester regardless of your effective date of withdrawal in the respective semester.

11. Examination-related


11.1 Assessment of academic performance normally comprises coursework, block practice (if appropriate) and examination. You will be informed of the assessment criteria by the course lecturers concerned in the first two class meetings.
11.2 Written examinations for courses are usually held after the end of teaching period. As specified in the Academic Calendar, the examination periods are in early December (Semester 1) and late April (applicable to graduating classes of full-time undergraduate programmes) / late May (Semester 2).
11.3 For examinations taken by a large number of students and administered by the Academic Regulations and Records Section of the Registry, students of the same course may be allocated to different examination venues. Full-time students may be required to attend examinations in the morning, afternoon or evening sessions. If there are part-time or mixed mode students/students undergoing block practice and sitting for an examination, the examination will normally be arranged in the evening session/on Saturday. Students may need to take their examinations on two or more consecutive days. For some students, they may need to attend two examinations on the same day.
11.4 For examinations administered by the Registry, (a) the consolidated Examination Timetable will be posted on the Registry’s website normally three weeks before the examination period; and (b) you can also check your individual Examination Timetable together with your examination seat number(s) via The Portal normally two weeks before the examination period.
11.5 Under special circumstances, amendments to the centralised examination timetables would occasionally be made after the announcement. Students should check regularly the examination timetables on the website for any possible amendments. Please refer to the information posted online.
11.6 You are strongly advised to arrive at the examination venue fifteen minutes before the scheduled time. The seat allocation list will also be posted at the entrance of the venue. If you need to check your seating arrangement, please arrive at the examination venue thirty minutes before the examination starts. You must bring your Student Identity Card (EdU Card) for attendance checking by the invigilators(s). If students with special needs require any special examination arrangements, please contact the Academic Regulations and Records Section of the Registry at 29486177, well before the examination so that there will be adequate time to make necessary arrangements.
11.7 For examinations NOT administered by the Registry, you should follow the arrangements as announced by the course lecturers concerned. As individual courses may have their own patterns of class meeting schedule for different reasons, course lecturers may flexibly arrange the examinations during class, if necessary, which could be earlier than the examination periods as specified in the Academic Calendar. They may take place in the classrooms or other venues as decided by the course lecturers. For these examinations, enquiries should be addressed to the course lecturers concerned.
11.8 Examination Arrangements During Bad Weather
11.8.1 The University has established special examination arrangements in the event of tropical cyclone and rainstorm (Please refer to the Chapter 15 of the student handbook.). If an examination administered by the Registry is cancelled because of bad weather, you may check the Registry’s website for the Contingency Examination Schedule which is posted normally three weeks before the examination period. For examinations that are NOT administered by the Registry, you should contact the course lecturer(s) or the Department(s) concerned for the contingency arrangements.
11.9 Student Conduct at Examinations
11.9.1 You must follow the instruction of the invigilator(s). Please refer to the Guidelines Governing the Invigilation of Examinations. Violation of any regulations will be subject to disciplinary action by the University (Also see GAR Section 18 for 'Academic Honesty').

12. Graduation Requirements


12.1 Information Technology Competency
12.1.1 Changes in emerging technologies have placed at the forefront the development of knowledge, skills and attitudes that will equip students with the required level of Information Technology Competency in Education (ITCE) (for students admitted in 2023/24 or before) / Digital Competency Requirement (DCR) (for students admitted in 2024/25 only) to succeed in learning and teaching. In recognition of the impacts of technologies in education, students admitted in specific programmes have to pass IT e-Portfolio Checking or complete the Student Teacher Education Program (STEP) Note1, Note2  or complete the Artificial Intelligence Literacy (AIL) program Note1, Note2  for graduation. For details, please visit https://www.eduhk.hk/mit/en/dcr and https://www.lttc.eduhk.hk/for-students/dcr
 
Note 1: Only applicable to students admitted in or after 2020/21.
Note 2: STEP and AIL are only offered in the academic year 2024/25. After 2024/25, students can only take IT e-Portfolio Checking to fulfill ITCE/DCR until graduation year.
12.2 Language Proficiency
12.2.1 Language Exit Requirements for Full-time Undergraduate Students
 
The University recognises the importance of language proficiency. As such, all students are expected to develop and demonstrate the ability to communicate effectively in Chinese, English and Putonghua. Students of full-time undergraduate programmes (except senior-entry students, and students of top-up degrees and conversion programmes) are subject to Language Exit Requirements (LERs) for English and Putonghua and are required to complete language enhancement programmes in Chinese, English and Putonghua, under which some language assessments (e.g. International English Language Testing System (IELTS), Putonghua Shuiping Ceshi (PSC), Tertiary Putonghua Test (TPT), etc.) are conducted to diagnose and track students' language proficiency development. For the details of LERs such as attainment and exemption guidelines as well as relevant procedures, please refer to the CLE website. Upon students’ submission of the LERs assessment results to CLE, the Registry will update the LERs attainment remarks on students’ transcripts after the Board of Examiners (BoE) for the final semester of the last year of study. 
12.3 Field Experience and Exit Requirements for Teachers’ Professional Conduct and Ethics (applicable to programmes leading to Qualified Teachers Status)
12.3.1 Students who receive a failure grade in a Teaching Block Practice will be put on FE probation. Normally, the minimum period for FE Probation is one semester. A Case Conference will be convened to discuss the case, review evidences after investigation and recommend remedial work for every failure case. The student concerned is required to fulfil the remedial work and produce a report with evidences to show how he/she has addressed the recommendations. The FE probation status will be lifted, upon the Chairperson's endorsement of the student's report. The students will not be allowed to conduct Teaching Block Practice until FE Probation is lifted.
12.3.2 Students of part-time/mixed-mode programmes are required to submit teaching timetable before the field experience supervision period in order to verify their fulfilment of the field experience requirements and to proceed and complete the FE as scheduled. Should students fail to submit their teaching timetable or incomplete FE as scheduled without special approval, they will be given a failure grade in FE. Upon the advice from Director of SPFE, the eligibility of the student to retake the FE in next year will be subject to the Board of Examiner's consideration and endorsement. Additional tuition fees for retaking or taking outstanding FE course(s) beyond the normal period of study will be charged as appropriate.
12.3.3 Regardless the reason for failure in the Field Experience (including 12.3.1 and 12.3.2 stated above), the failed result will be recorded in the student's transcript of studies.
12.3.4 Starting from the 2024/25 cohort, students admitted to the full-time Bachelor of Education or Co-terminal Double Degree programmes are required to fulfil the “Exit Requirements for Teachers’ Professional Conduct and Ethics”, which consists of three components: a) Fulfilment of assessment requirements of Field Experience; b) Satisfactory completion of two required courses related to Teachers’ Professional Conduct and Ethics; and c) Fulfilment of relevant co-curricular requirement.
12.4 Other Specific Graduation Requirements
12.4.1 Students are required to complete all the graduation requirements specified in Section 10 of the GAR. In addition to fulfilling the University's requirement on graduation, students are responsible for the completion of all the graduation requirements such as Immersion, Internship, Final Year Project, Honours Projects, Capstone Projects, Co-curricular and Service Learning Course (CSL) and non-credit bearing language enhancement course etc. as prescribed by the programme in which they are officially enrolled. Students should obtain the relevant information on the programme specific requirements from the Programme Handbook or make enquiry to the respective Faculty Office if they have any questionsNote.
 
Note: Students are advised to visit the websites of EDB directly for teacher-related matters such as 'Teacher Registration' and 'Appointment Matters'.

13. Academic Documents


13.1 The following types of academic documents are only issued to students upon application and payment of fees, unless otherwise specified. You can apply for academic documents online via The Portal (Navigation: The Portal > e-SIS > e-SIS > Student Services > Application for Academic Documents) or by downloading the application form from Registry's homepage under 'Forms Download' or obtain it from the Student Records Service Desk at Information Centre (Room 11, Ground Floor, Cho Kwai Chee Foundation Building (Block A), Tai Po Campus). Please complete the form clearly and return it in person or by post to the Student Records Service Desk of Information Centre with the payment slip. For charges of those documents, please refer to the section on 'Other Fees' of 'Student Finance' in the Student Handbook. Please note that if you have any unsettled outstanding University fees incurred during your study or upon withdrawal of studies or if you have not returned all loan items such as academic dress before /after graduation, the University will WITHHOLD the issuance of all types of ACADEMIC DOCUMENTS (as specified below) to you.
(a) Transcript of Studies
Transcript of Studies is an official document containing the full updated list of course grades attained by you in the programme. You can print your assessment results of each semester during the course of study via Grade Enquiry at The Portal after the announcement of assessment result approved by the Head of course-offering unit. If you wish to obtain an official copy of the results, you may submit your application and payment of fees to the Registry.
(b) Testimonial
A standard Testimonial is issued by the University upon your request certifying your enrolment in the programme, the year of enrolment, the programme mode and duration only. Graduates or current students may send the requests for testimonials with application and payment of fees to the Registry for processing.
(c) Statement of Results
One copy of the Statement of Results is issued free of charge to you after you have satisfied the graduation requirements. It is an official letter certifying your completion of programme, the programme mode and duration, and your impending graduation.
(d) Award Certificate
Upon successful completion of a programme of study, you will be issued an award certificate according to the schedules determined by the University, which is available at the Registry's website. NO duplicate copies of award certificates will be issued. You may request for a certified true copy of the certificate on payment of the required fee and presentation of the original certificate. If your original certificate is lost or damaged, you may apply for a replacement of certificate. Please note that replacement of certificate is only applicable to graduates of higher/postgraduate diploma or undergraduate or professional doctorate/taught/research postgraduate programmes (except joint degree programme such as BACEE and Professional Development Programmes) with supporting documents and payment of the required fee. For more details, please refer to the online application form.
For personal reference letter, you should approach the lecturing staff direct during the course of study. Otherwise, no personal reference letter (except the standard testimonial) will be issued to graduates.
 

Chapter 6 Student Finance

1. Tuition Fees and Other Fees


1. Tuition Fees
 
UGC-funded Programmes
 
Self-financed Programmes
 
 
2. Caution Money
 
All students (with the exception of students of professional development programmes) are required to pay, upon enrolment, HK$350 as caution money as a deposit to make good any outstanding debts to the University incurred in, for example, damage to the University property. Should there be no outstanding fees/fines/charges at the end of your study, the caution money will be used to cover graduation fee (including the cost of an award certificate).
 
If you fail to settle any outstanding University fees, a collective term which refers to fees charged by the University covering tuition fees, caution money, hall fees, etc., you will not be allowed to attend the graduation ceremony nor receive any academic documents (including award of certificates) until the sum is cleared.
 
Caution money is non-refundable except to those students who withdraw from the programmes during the course of study and have completed the withdrawal procedures or those who are required to discontinue studies by the University. The remaining balance after deducting any fees/fines/charges that the student owes to the University will be refunded to the student within three months after withdrawal or discontinuation of studies.
 
 
3. Hall Fees
 
Hall fees are subject to review on a regular basis. Please refer to the website of the Student Affairs Office for the lodging charge of different bed places in 2024/25 (https://www.eduhk.hk/sao/info/student_halls/hall_admission/feesandpayment).  
 
The lodging charge for non-UGC-funded students is at 1.5 times of the rate for UGC-funded students.
 
All student residents have to pay HK$220 for hall life education fee. Students residing in Northcote Hall, Grantham Hall or Robert Black Hall have to pay their own bedroom's air-conditioning and laundry charges while students residing in the Jockey Club Student Quarters have to share the flat's utility charges. Hall fee once paid is not refundable nor transferable.
 
 
4. Other Fees
 
Items Fee (HK$)
Student card replacement HK$100
Academic documents#  
- Transcript of Studies HK$50 per copy
- Testimonial / Statement of Results*  
- Certified true copy  
- Programme Handbook  
- Course Outline^  
Experiential Learning and Achievements Transcript (ELAT) (formerly known as Awards and Co-curricular Activities Transcript)# HK$50 per copy
Replacement of Certificate
(only applicable to graduates of higher/postgraduate diploma or undergraduate or professional doctorate/taught/research postgraduate programmes only (except joint degree programme such as BACEE and Professional Development Programmes))
HK$400
Application for change of Programme /Major/ Second Teaching Subject/ Concentration of Studies/Teaching Subject Study (TSS)/ Specialisation/Area of Study or Mode of Study HK$50 per application
Application for Course Exemption/Credit Transfer HK$50 per course (for UGC-funded programmes)
  HK$400 per application (for self-financed programmes)
Continuation fee  
(for students who have been approved for deferment of studies, students with status of pending for graduation and suspension of studies) HK$300 per semester (for UGC-funded programmes)
  HK$1,500 per semester (for self-financed programmes)
Administration fee to reactivate student status for the students who have been unofficially withdrawn and have subsequently settled their overdue fees. HK$300
Graduation Fee HK$350
(normally, converted from Caution Money)
Graduation Gown Rental Fee: Academic dress rental services are supplied by the University’s designated service supplier. Please refer to the website here for details. 
Visa application and administration fee for Non-Local students HK$530
Extension Fee:  
- Students who have to extend their study beyond the stipulated normal study period of the following Research Postgraduate Programmes:  
1. UGC-funded Doctor of Philosophy / Master of Philosophy
2. Self-financed Doctor of Philosophy / Master of Philosophy
HK$16,800 per year (Billed in two instalments)
HK$33,600 per year (Billed in two instalments)
- Students of self-financed Postgraduate Programmes who have to extend their study beyond the stipulated normal study period Please refer to individual programme handbook/information for details.
# Standard postage included, additional charge is required for registered mail.
* The first copy is free of charge to final-year students. Afterwards, each additional copy will be charged.
^ To be charged on course-basis. 

Fees once paid are not refundable nor transferable.
 
Application forms for academic documents are available at the Student Records Service Desk of Information Centre or from the Registry’s homepage.
 
You may also make an application online. For current students, please visit The Portal at https://portal.eduhk.hk/ and for graduates, please see the Registry's homepage at https://www.eduhk.hk/re.

2. Payment of Fees/Fines/Charges and Tuition Fees Receipts


You are required to view the Consolidated e-Billing in The Portal which includes all fees/charges such as tuition fees, immersion fees, hall fees, caution money, etc. in one billing. No hard copies of billing will be sent to you. You can settle the bills by making deposit at any branches of The Bank of East Asia Limited, Payment-By-Phone Services (PPS), Automatic Teller Machine (ATM), QR code Payment (including WeChat Pay, Alipay and Faster Payment System (FPS)), and internet banking services under JETCO or HSBC/Hang Seng Bank or ICBC(China) (Cross-border Bill Payment) for Mainland students. You may view the Consolidated e-Billing and payment methods by going through the following path:
 
Login The Portal ---> e-SIS ---> Select "e-SIS" ---> Student Services ---> Student Account ---> Account Summary
 
The schedule of payments for 2024/25 is as follows:
 
1. Tuition Fees for New Students
 
Programmes Due Dates
On Registration 17 Oct 2024 13 Feb 2025
% of Payment of Fees Due
Full-time PGDE 25% 25% 50%
Full-time /
Part-time Undergraduate programmes
Full-time HD(ECE)
HK$5,000 50% - HK$5,000 50%
Part-time PGDE
Full-time PhD/ MPhil
50% - 50%
Professional Development Not Applicable - -
  • The above payment schedule is not applicable to self-financed programmes/ non-local students.
  • Consolidated e-Billing will be available in The Portal for the first semester in September and the second semester in the following January.

 


2. Tuition Fees for Returning Students
 

Programmes Due Dates
17 Oct 2024 13 Feb 2025
% of Payment of Fees Due
Full-time PGDE 50% 50%
Full-time /
Part-time Undergraduate programmes
Full-time HD(ECE)
50% 50%
Part-time PGDE
Full-time PhD/ MPhil
50% 50%
  • The above payment schedule is not applicable to self-financed programmes/ non-local students.
  • Consolidated e-Billing will be available in The Portal for the first semester in September and the second semester in the following January.

 

 

3. Settlement of University Fees/Charges
 
Students must settle the tuition fees and/or other fees/charges in the Consolidated e-Billing by the due dates. If, for any reasons, you are unable to pay the fees by the due dates, you may contact the Finance Office ("FO") before the due dates for assistance. Failure to pay the required fees by the due dates without prior approval from the University will result in serious consequences including withholding the issue of academic documents, de-activation of student cards and suspension of access to the University's Library/other facilities/accommodation in the student hall. You will be treated as 'UNOFFICIALLY WITHDRAWN' from the programme and your student status will be suspended with immediate effect. You will not be allowed to participate in any class activities, including Field Experience, Immersion, co-curricular activities, internship wherever applicable. Should you wish to continue your studies in the programme, you are required to pay an administration fee of HK$300 for re-activating your student status in addition to the full settlement of overdue fees. Re-instatement of the student status will not be considered for unofficially withdrawn students with prolonged overdue fees. You will be required to re-apply for admission by adopting normal procedures. You will also be required to settle the outstanding amount in your student account or penalty of loan item such as academic dress when you seek admission/re-admission or make application for academic documents to the University in future. Otherwise, applications will not be processed.
 
Full-time students in Undergraduate and Sub-degree Programmes/ University Grants Committee-funded Programmes are not required to apply for payment deferment if they have applied to the Working Family and Student Financial Assistance Agency (WFSFAA) on or before 17 October 2024 in Semester 1 and 13 February 2025 in Semester 2 for grant and loan, and/ or non-means tested loan under the Tertiary Student Finance Scheme – Publicly-funded Programmes (TSFS), Financial Assistance Scheme for Post-secondary Students (FASP), Non-means-tested Loan Scheme for Full-time Tertiary Students (NLSFT), and/or Non-means-tested Loan Scheme for Post-secondary Students (NLSPS). The FO will receive from the Student Affairs Office (SAO) a list of these students and when following up with the outstanding payments after due dates of the University fees, the FO will take into consideration of these students' financial assistance application results and the expected dates of receiving the financial assistance from the WFSFAA to extend or to make no change to the due dates accordingly. The extended due dates will then be updated accordingly in The Portal students' accounts, and students are responsible for checking their account balances and the extended due dates in The Portal from time to time after the due dates of University fees. Any students, who have applied for any financial assistance of WFSFAA after 17 October 2024 in Semester 1 and 13 February 2025 in Semester 2 and would like to apply for the payment deferment of the University fees, must send their applications through email (fees@eduhk.hk) to FO with justification for consideration.
 
Please note that there is no payment deferment for all part-time students. All students are advised to make financial planning with reference to the due dates of payment indicated above. FO will handle special requests from students on a case-by-case basis. Only cases in which students are facing sudden and genuine financial hardship will be considered.


 
4. Tuition Fees Receipts
 
Online Tuition Fees Receipt is available in The Portal. Students who have settled all outstanding balance for the selected academic year can download and print the receipts by going through the following path:
Login The Portal ---> e-SIS ---> Select "e-SIS" ---> Student Services ---> Student Account ---> Account Summary ---> Tuition Fees Receipt

3. Tuition Fees Arrangements under Special Circumstances


1. Deferment of Studies
 
If your application for deferment of studies is submitted before the start of a semester or before the completion of the first half of a semester according to the academic calendar of the programme (completed week will be used for calculation), any tuition fees paid for the deferred semester(s) will be carried forward until you resume your studies. You are required to pay a continuation fee within two weeks upon approval. For details, please refer to the "Operational Guidelines Supporting General Academic Regulations" in the Student Handbook.
 
If your application for deferment of studies is received after the first half of a semester, the tuition fees paid for the deferred semester will not be refunded nor carried forward to the resumed semester. Tuition fees not paid for the deferred semester have to be paid upon resumption of studies.
 
 
2. Add/Drop of courses
 
You should complete add/drop of courses within the period set by the programmes. If your tuition is charged according to the number of credits taken in the semester, you are required to pay the full tuition for any courses dropped after the add/drop period of the programmes.
 
 
3. Withdrawal of Studies
 
You are required to pay the full tuition fees for the whole semester regardless of your date of withdrawal in the semester.
 
 
4. Extension Beyond Normal Period of Study
 
If you have to extend your normal period of study to take outstanding course(s) to complete the programme, you will have to pay additional fees on a pro-rata basis according to the number of courses/credit points (including Field Experience) taken in the extended period of study.
 
Students of Research Postgraduate Programmes, who need to extend their study beyond the normal study period, and students of self-financed Postgraduate Programmes who need to extend the study beyond the normal study period as specified by the respective programme, are required to pay an Extension Fee. For details of the Extension Fee, please refer to Section 1.4 "Other Fees" of this Chapter and individual Programme Handbook/information.
 
 
5. Fast Track Study
 
If you have completed all the graduation requirements of a programme faster than the normal period of study, you are still required to pay the full tuition fees of the programme. No reduction of tuition fees nor refund of fees will be arranged despite the shortened period of study time.
 
 
6. Credit Transfer
 
Upon approval of credit transfer, students still have to pay full tuition fee irrespective of the number of credit point(s) being transferred. However, tuition fee would not be charged for course(s) granted credit transfer if the fee is charged according to the number of credits taken.
 
 
7. Student Contribution to Student Activities outside Hong Kong
 
In addition to the tuition fees paid, students have to make contribution for participating in student activities outside Hong Kong including various immersion programmes, regional summer institute, student exchange programmes, and study visits. Some of these activities are compulsory (which can be credit-bearing or non credit-bearing) and students have to participate in order to fulfil the graduation requirements. The following are examples of compulsory student activities outside Hong Kong :
  • Postgraduate English Language Immersion Programme
  • Postgraduate Putonghua Language Immersion Programme
  • BEd (EL) English Language Immersion Programme
  • BEd (CL) Putonghua Language Immersion Programme
  • BA(Lang Studies) & BEd(EL) Immersion Programme
  • Study Visit for BEd (Geog)
  • Regional Summer Institute for BSocSc(GES)
  • Regional Summer Institute for BA(CAC)

 

Some of the activities are optional or non-credit-bearing. They include:

  • Study visits
  • Student exchange programmes

The percentage of student contribution to the total cost of student activities outside Hong Kong is shown in the following table:
 
  Students' Contribution Percentage to
Total Cost of student activities outside Hong Kong
Pre-service Students In-service Students
Compulsory student activities outside Hong Kong Not less than 18% of the best estimated unit cost of the activities* Not less than 30% of the best estimated unit cost of the activities*
Optional or Non-credit-bearing student activities outside Hong Kong 
(e.g., optional language immersion programmes, study visits, etc)
Not less than 50% of the best estimated unit cost of the activities* Not less than 75% of the best estimated unit cost of the activities*

* These Student Contribution Percentages to Total Cost of student activities outside Hong Kong only apply to Full-time students studying UGC-funded undergraduate programmes. Students studying in non UGC-funded programmes will have to pay full cost of student activities outside Hong Kong.
 
All activity fees must be settled prior to the commencement of the respective activity. Based on past experience, pre-service students who are successful applicants of the Government’s Tertiary Student Finance Scheme – Publicly-funded Programmes (TSFS) may be provided with additional grant by the WFSFAA after completion of the compulsory and credit-bearing student activities outside Hong Kong. The amount of additional grant is based on the result of vetting of students' TSFS application, and in terms of reimbursement to students' prior expenses incurred. Separate application to WFSFAA for the additional grant is not required. (Training/Internship/Placement/Exchange Programme will not be considered.)
 
Student are required to pay tuition fees and any other fees in the semester which he/she undertakes self-arranged immersion/ exchange outside Hong Kong as this process is initiated by the student. (self-arranged meaning self-initiated, not arranged by the University)
 
 
8. Change of Local/Non-local Student Status
 
Students who have changed their local/non-local student status or visa type (such as from holding a student visa to an employment visa, or vice versa) during their period of study at the University should report to Registry for updating this change in the University's records with original copy of supporting documents. If the reported change is recorded in the University’s records after the issue of Consolidated eBilling Notice, any adjustment in fee assessment arising from change in local/non-local student status will only be effected in the following semester/term. For enquiries, please approach Registry (on change of personal particulars) or Finance Office (on fees).

4. Financial Assistance


1. Government Grant and Loan
 
The Working Family and Student Financial Assistance Agency (WFSFAA) of the Government provides means-tested financial assistance to full-time needy students through the Tertiary Student Finance Scheme - Publicly-funded Programmes (TSFS)Note 1 or Financial Assistance Scheme for Post-secondary Students (FASP)Note 1 in the form of a grant and/or loan. The grant is to cover tuition fees and academic expenses. The loan is for living expenses and is interest-bearing at 1.0% per annum chargeable from the commencement of the repayment period which begins upon a student's graduation or leaving the University. The loan is repayable in 180 monthly instalments within 15 years after graduation or termination of study. Please visit WFSFAA 's website for details of the Government Grant and Loan at: 
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/fasp/overview.php (For full-time self-funded undergraduate programmes)
 
 
2. Hostel Subsidy
 
Undergraduates who have passed the means test of TSFS or FASP (i.e. with grant offered) and are confirmed to have resided in student hostels provided by their institutions for at least 75% of the time during the semesters are eligible for the hostel subsidy. The subsidy is to be disbursed on a semester basis. Eligible students need not file separate applications for the hostel subsidy. The amount of subsidy will be equal to the hostel fee payable or HK$10,420 per year/ HK$5,210 per semester, whichever is lower. The actual amount of subsidy receivable by each eligible undergraduate is to be determined with respect to the student's level of assistance assessed in the mean test. The amount will be credited to the designated bank accounts of the eligible students by autopay. Please visit WFSFAA's website for details of the Hostel Subsidy at:
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/tsfs/level.php (For full-time UGC-funded programmes)
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/fasp/level.php (For full-time self-funded undergraduate programmes) 
 
 
3. Academic Expenses Grant for Students with Special Education Needs and Financial Needs Pursuing Post-secondary Programmes
 
Undergraduates who have passed the means test of TSFS or FASP (i.e. with grant offered) will be offered additional academic expenses grant of up to HK$9,850 in 2024/25 academic year. The actual amount of subsidy receivable is to be determined with respect to the student’s level of assistance assessed in the means test of the WFSFAA. Please visit WFSFAA's website for details at: 
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/tsfs/level.php (For full-time UGC-funded programmes)
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/fasp/level.php (For full-time self-funded undergraduate programmes)
 
 
4. Travel Subsidy
 
Students up to the first degree level who are successful applicants of the TSFS or FASP and reside more than 10 minutes’ walking distance from your normal place of study and need to travel to campus by public transport may be eligible for a travel subsidy.  Please visit WFSFAA’s website for details: https://www.wfsfaa.gov.hk/en/sfo/postsecondary/sts/eligibility.php.
 
 
5. Non-means Tested Loan Schemes
 
The WFSFAA also provides Non-means-tested Loan Schemes (NLS)Note 1 for eligible full-time and part-time students. NLS loans are solely used to settle tuition fees. The NLS operates on a full-cost recovery basis. Loan borrowers have to pay interest for their loans. Interest rate is charged at the Government’s no-gain-no-loss rate which will be reviewed by the end of each month and if adjustment is to be made, the adjusted rate will take effect from the first day of the following month. Interest is accrued at the prevailing NLSFT/NLSPS/ENLS interest rate upon loan drawdown and throughout the study period until the loan is repaid in full. Current NLSFT/NLSPS/ENLS interest rate is 2.42% per annum. The NLS loan is repayable in 180 monthly instalments within 15 years after graduation or termination of study. An annual administrative fee is chargeable for each application and thereafter until the NLS loan is fully repaid. The interest rate and administrative fee will be reviewed regularly. Students may apply for deferment of loan repayment if they have difficulties in repaying the loans due to further studies on full-time courses, financial hardship or serious illness.
 
Please visit WFSFAA ‘s website for details of the Non-means Tested Loan Schemes at:
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/nlsft/overview.php (For full-time UGC-funded programmes)
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/nlsps/overview.php (For full-time self-funded undergraduate programmes)
https://www.wfsfaa.gov.hk/en/sfo/postsecondary/enls/overview.php (Others programmes)
 
Note 1: Students applying for the TSFS/FASP/NLS should have the right of abode in Hong Kong or have resided or have had their homes in Hong Kong continuously for three complete years prior to the commencement of the programme. This does not cover students staying in Hong Kong holding student visas. Detailed information of the above schemes is available at https://www.wfsfaa.gov.hk/sfo/eng/index.htm.
 
 
6. Exchange Subsidy
 
The Scheme for Subsidy on Exchange for Post-secondary Students (SSE) and the Scheme for Means-tested Subsidy on Exchange to “Belt and Road” Regions for Post-secondary Students (Means-tested SSEBR) are offered by Education Bureau (EDB) of the Hong Kong Special Administrative Region to support financially needy students to participate in outbound exchange activities.
 
In addition, EDB  offers two non-means-tested subsidy schemes for exchange activities, namely, Non-means-tested Mainland Experience Scheme for Post-Secondary Students (Non-means-tested MES) and Scheme for Non-means-tested Subsidy on Exchange to “Belt and Road” Regions for Post-Secondary Students (Non-means-tested SSEBR) to encourage more post-secondary students in Hong Kong to pursue exchange activities in the Mainland and other B&R regions.
 
SSE and Means-tested SSEBR, each capped at HK$60,000, will be provided for financially needy local students (both publicly-funded and self-financing) of full-time locally-accredited sub-degree and undergraduate (including top-up) programmes. The subsidy amount is calculated by applying the approved level of means test (in terms of percentage of full grant) to the maximum level of subsidy for the Subsidy Scheme based on the latest available result from WFSFAA.
 
Non-means-tested subsidy up to $14,400 will be provided for local and non-local students enrolled in full-time locally accredited sub-degree and undergraduate (including top-up) programmes under Non-means-tested MES; and non-means-tested subsidy up to $18,000 will be provided for local students enrolled in full-time locally accredited undergraduate (including top-up) programmes under Non-means-tested SSEBR. The maximum amount of subsidy will make reference to the destination and duration components.
 
Detailed information of the subsidy schemes is available at https://www.eduhk.hk/sao/info/student_finance/schemes_for_subsidy_on_exchange.
 
 
7. Other Financial Assistance
 
The University also offers the following assistance to students who have financial difficulties:
1 Emergency Fund or Emergency Loan – for students facing unexpected or exceptional financial hardship or covering expenses relating to consultation and treatment with a private psychiatrist (available throughout the year).
2 Special Support Bursary for Students with Difficult Family Situations – as an interim measure to support financial needy students who have not received any government financial aids due to precarious family situations. (available throughout the year).
3 Regular bursaries and interest-free loans for students with financial needs - there are four kinds of bursary: general bursaries, hall bursary, language immersion bursaries and bursary for students with disabilities. The following bursaries and loans are available (subject to the donation amount and selection criteria confirmed by donors):
(i) General Bursaries
  • Angel Care ~ Students Assistantship Projects
  • Alumni Connect Bursary
  • Bank of China (Hong Kong) Bursary
  • Cheung Mui Sang Bursary
  • The EdUHK General Bursary 
  • Professor Frank Fu Bursary
  • The Helena May Bursary
  • Hsin Chong – K.N. Godfrey Yeh Education Fund Bursary
  • Ms Lai Shim Memorial Bursary
  • Dr. Lam Kin Chung and Teacher Ikeda Bursary
  • Simon K. Y. Lee Foundation Bursary for ECE Students
(ii) Hall Bursary
  • The EdUHK Hall Bursary
(iii) Language Immersion Bursaries
  • Evelyn Yee-fun Man Immersion Bursary
  • Shun Hing Education and Charity Fund – Language Immersion Bursary
(iv) Bursary for Students with Disabilities
  • The EdUHK Bursary for Students with Disabilities
(v) Interest-free Loans
  • Sing Tao Charitable Foundation Students’ Loan
  • Winsor Education Foundation Students’ Interest-free Loan
  The application on Bursary is normally open in September/January.
 
4 Verification of student status – for application of various travelling discount schemes.

The above information on financial assistance is subject to change without prior notice. Application details will be posted on The Portal and Student Affairs Office (SAO) notice boards. For enquiries regarding financial assistance, please contact the SAO at saosfa@eduhk.hk.

5. Scholarships and Awards


1. Scholarships
 
Scholarships are awarded based on academic merit (normally minimum GPA 3.0). Contribution in community service, participation in extra-curricular activities, leadership abilities and other criteria as stipulated by the donors are also considered. Academic units and other offices of the University are invited to put forward recommendations for scholarships while some scholarships are open for application. The scholarships are normally presented either at the University’s functions or occasions organised by the donors.
 
(a)

General Scholarships

  • AIA Scholarships
  • Elaine Mak So Man Yee Memorial Scholarship
  • For Our Future Scholarship
  • Hong Kong Association of University Women Scholarships
  • Hong Kong International Institute of Educational Leadership Scholarship
  • The Hong Kong Jockey Club Chairman’s Scholarships
  • The Hong Kong Jockey Club Scholarships – Undergraduate Scholarship
  • HSBC Hong Kong Scholarship
  • Link University Scholarship
  • Swire Scholarship
  • Warren Chan Best Academic Progress Award
(b)

Government Scholarships

  • Education Scholarships Fund Awards
  • HKSAR Government Scholarship Fund – Outstanding Performance Scholarship, Talent Development Scholarship, Reaching Out Award, Endeavour Merit Award, Targeted Scholarship Scheme - Belt and Road Scholarship
  • Li Po Chun Charitable Trust Fund Scholarship
  • Multi-faceted Excellence Scholarship
  • Scholarship for Prospective English Teachers
  • Self-financing Post-secondary Scholarship Scheme – Outstanding Performance Scholarship, Best Progress Award, Reaching Out Award, Talent Development Scholarship, Endeavour Scholarship
  • Sir Edward Youde Memorial Scholarships, Sir Edward Youde Memorial Fellowships/ Scholarships for Disabled Students, Sir Edward Youde Memorial Fellowships
(c)

Subject Area Scholarships

  • AIA Success PB District Outstanding Internship Performance Scholarship
  • Au Bak Ling Charity Trust Scholarship
  • Bank of China (Hong Kong) Scholarship
  • The Bank of East Asia Scholarship
  • BEAM Society Scholarship in Green Building Excellence
  • Chan Chen Shu An Scholarship
  • Dr Chan Shuk Ching Memorial Scholarship
  • Cheung Wan Memorial Scholarship for Art
  • Cheung's Family Charity Fund Scholarship
  • Chiang Chen Industrial Charity Foundation Scholarship
  • Christina Ting Yuk-chee Scholarship
  • Elizabeth Frankland Moore Awards
  • Emperor Foundation Scholarship
  • Professor Frank Fu Scholarship
  • Dr Frankie Yeung Wai Shing Scholarship
  • Hong Kong & Kowloon Electrical Appliances Merchants Association Scholarship
  • The Hong Kong Children's Choir Music Scholarship
  • Hong Kong Chiu Chow Chamber of Commerce Scholarship
  • The Hong Kong Language Campaign Scholarship for English
  • HSBC Vocational Education Scholarship
  • Innovation and Technology Scholarship
  • Koo Hok Chun Scholarship
  • Leung Che Kwong and Lai Shim Memorial Scholarship
  • Mr Leung Che Kwong Memorial Scholarship
  • Leung Sau Memorial Scholarship
  • Dr Li Wai Shing Memorial Scholarship
  • Ng Hong Man Educational Foundation Outstanding Student Scholarship
  • Ng Siu Yue Memorial Scholarship
  • Nissin Foods Scholarships for Elite Athletes (Postgraduate Diploma in Education Programme)
  • Rural Training College Alumni Association Scholarship
  • Shanghai Commercial Bank Scholarship
  • Shun Hing Chinese Language Scholarship
  • Simon K.Y. Lee Foundation Award/ Medal/ Scholarship
  • Dr Stella Chong Suk Ching Memorial Scholarship
  • Tang Choi Chi Lan Scholarship
  • Techoy Construction Scholarship
  • Tse Family Scholarship
(d)

Entrance Scholarships

  • EdUHK-Church of Christ in China Entrance Scholarship
  • EdUHK Entrance Scholarship for Higher Diploma in Early Childhood Education
  • EdUHK Entrance Scholarship for Local Students
  • EdUHK Entrance Scholarship for Non-Chinese Speaking Local Students
  • EdUHK Entrance Scholarship for Senior Year Entry Students
  • EdUHK Sun Hung Kai Properties Scholarship Scheme
  • EdUHK-Yan Oi Tong & HK Tai Shan Clansmen Association Charitable Foundation Entrance Scholarship
  • Li Ka Shing Foundation Scholarship Scheme - Entrance Scholarship for Sports/ Music/ Visual Arts
  • Parsons Music Entrance Scholarship
  • Sik Sik Yuen Entrance Scholarship
(e)

Outbound Scholarships

  • Chiang Chen Overseas Exchange Scholarship
  • Christina Ting Yuk-chee Student Exchange Scholarship
  • CMB Wing Lung Bank Student Exchange Scholarship
  • The Confucian Academy Student Exchange Scholarship
  • EdUHK Student Exchange Scholarship
  • Evelyn Yee-fun Man Scholarship
  • Fung Scholarships
  • The Hong Kong Chinese Importers & Exporters' Association Scholarships
  • HSBC Greater Bay Area (Hong Kong) Scholarship
  • HSBC Overseas Scholarship Scheme
  • Dr Li Dak Sum Experiential Learning Scholarships
  • Dr Li Dak Sum Language Immersion Scholarships
  • Dr Ma Kai-yum Student Exchange Scholarship (The Belt and Road Initiative)
  • Sik Sik Yuen Language Immersion Scholarship
  • Sik Sik Yuen Student Exchange Scholarship
  • Stella Lo Scholarship
(f)

Scholarships Exclusively for Non-local Students

  • EdUHK Entrance Scholarship for Non-local Students
  • Lady Ivy Wu Scholarship
  • Li Ka Shing Foundation Scholarship Scheme - Entrance Scholarship for Graduates from the Mainland Universities to Pursue Taught Master Programme at EdUHK
  • Thomas Yeung Scholarship
(g)

Field Experience/ Teaching Practice Scholarships

  • Dr Adam Lee Field Experience Scholarship
  • Li Ka Shing Foundation Scholarship Scheme - Scholarship for Field Experience
  • Mr Ng Chung Visual Arts Teaching Practice Scholarship
  • Parsons Music Outstanding Music Teaching Scholarship
  • Sik Sik Yuen Field Experience Scholarship
(h)

Other Scholarships

  • The Hong Kong Jockey Club Striding On Scholarships
  • Postgraduate/ undergraduate/ sub-degree scholarships offered by Departments/ Faculties/ Graduate School of the EdUHK
(For information on the scholarships, please visit the online EdUHK Calendar.)
 
Scholarship Application Schedule
Name of Scholarship Open Application*
Sir Edward Youde Memorial Awards September
HKSAR Government Scholarships September
HK International Institute of Educational Leadership Scholarship September
Hong Kong Association of University Women Scholarships September
The Hong Kong Jockey Club Scholarships – Undergraduate Scholarship October
For Our Future Scholarship October
Self-financing Post-secondary Scholarship Scheme October
Au Bak Ling Charity Trust Scholarship October
Thomas Yeung Scholarship October
HSBC Greater Bay Area (Hong Kong) Scholarship November
AIA Scholarships November
Swire Scholarship November
Li Po Chun Charitable Trust Fund Undergraduate Scholarship January
Link University Scholarship
(for non-graduating students)
May
*The above schedule is for reference only.
 
 
2. EdUHK Student Awards
 
EdUHK Student Awards are granted to students by the University primarily on the basis of academic performance. The awardees will receive a certificate and a pin as a token of recognition and encouragement. There are two types of Awards and the major criteria are given as follows:
 
  • President’s Honour List
    For graduating undergraduate students (except advanced year entry) and research postgraduate/ professional doctorate students
    Minimum Programme GPA 3.5 with no failed courses throughout the whole study programme
    Minimum “Credit” in Field Experience
    Good conduct
    The student with the highest Programme GPA in a programme will be eligible
    The awardee cannot receive Dean’s Honour List concurrently
  • Dean’s Honour List
    For students studying a one-year or above full-time programme, or a two-year or above part-time programme
    Minimum Year GPA 3.5 with no failed courses throughout the academic year
    Minimum “Credit” (if graded Distinction/ Credit) or “Pass” (if graded Pass/ Fail)
    Minimum credit points obtained at EdUHK in the academic year are: 24 for full-time programmes, 12 for part-time programmes, 12 for students on semester-long exchange (TPg and RPg programmes may have their own credit points requirements per semester/ per year; please refer to the websites of relevant programmes for more information)
    Good conduct
    The quota is capped at a maximum of 10%
    The awardee cannot receive President’s Honour List concurrently
(Please note that the University has the final decision on the granting of awards.)
 
 
3. President's Commendation Scheme
 
The President’s Commendation Scheme is established to provide university-level recognition of students’ non-academic achievements in arts and culture, community service, leadership, sports and innovation, science and technology. All full-time EdUHK students and student groups comprising full-time EdUHK students are eligible. The level of achievement, impact to the area, the extent of commitment, academic performance, and recommendation by referees are considered in the assessment. A two-tier recognition structure is offered:
 
Name of Award Selection Criteria Max. No. of Awards
President’s Commendation Students with impactful non-academic achievements 10
President’s Appreciation Students with exemplary non-academic achievements 25
(Open for application in October, subject to selection and interview. Please note that the University has the final decision on granting of awards.)
 
4. Whole Person Development Award
 
Name of Award Participation Hours in ELAT Application Quota
Dean of Students' List
 
(highest level)
200 hours >30 hours each in all 4 categories*, plus outstanding organising/ leading performance in non-formal learning activities November/ December (eligible students will receive email invitation) 10
Whole Person Development Advanced Certificate 100 hours >10 hours each in all 4 categories* Automatically awarded Unlimited
Whole Person Development Certificate 100 hours >10 hours each in any 3 categories* Automatically awarded Unlimited
*The 4 ELAT categories are (i) Personal Effectiveness; (ii) Global & Cultural Enrichment; (iii) Citizenship & Civic Engagement; and (iv) Careers & Professional Development
(Please note that the University has the final decision on granting of awards.) 
 
There are also other scholarships and awards offered by the University’s departments, offices or external organisations. Details will be made available by the relevant units at the time of application. The most updated information will be posted in The Portal. For matters regarding scholarships and awards, please contact the Student Affairs Office.
 
Note: The above information on scholarships and awards is subject to change without prior notice.

6. Insurance Coverage


The University has arranged the following insurance policies which are applicable to students of the University:
 
1. Group Personal Accident Insurance
 
This insurance covers all full-time and part-time students against personal accidents leading to bodily injuries, death and permanent disability and related accidental medical expenses whilst participating in the activities organised by the University anywhere within Hong Kong.
 
 
2. Group Travel Insurance
 
This insurance covers all full-time and part-time students against accidental death and disablement, medical expenses (due to sickness or injury), personal liability, loss of or damage to personal baggage and belongings, loss of money, flight and baggage delay, trip cancellation or curtailment and emergency assistance services etc. incurred whilst travelling outside territorial of Hong Kong Special Administration Region, provided that such travelling and activities outside territorial of Hong Kong are organised or approved or directed by the University.
 
For details of the Group Personal Accident Insurance and Group Travel Insurance, please refer to the FO Corner of The Portal.
 
 
3. Claim Procedures
 
For Group Personal Accident Insurance and Group Travel Insurance, claim forms with detailed claim procedures are available from the FO Corner of The Portal and hard copies can be obtained from the Finance Office.
 
Note: Should there be any discrepancy between the information contained in this section and the provision of the insurance contract, the latter shall prevail.
 

Chapter 7 Graduate Attributes and Student Conduct

Graduate Attributes


The University’s curriculum is currently guided by the following framework of the graduate attributes, ‘PEER & I’. The University has established a set of seven Generic Intended Learning Outcomes (GILOs) which represent the University’s expectation of all students:
 
PEER & I

Professional Excellence
Ethical Responsibility
Innovation
 
 
GILOs
 
Problem Solving Skills
Critical Thinking Skills
Creative Thinking Skills
Oral and Written Communication Skills
Social Interaction Skills
Ethical Decision Making
Global Perspectives
 
For detailed information, please visit the website of Learning and Teaching.

Student Conduct


Students are expected to observe the General Code of Student Conduct which spells out the expectation of students in terms of professional and personal conduct. A Warning will be issued to students whose behaviour deviates from the Code and who violate the rules and regulations of the University.
 
Students on receiving the Warning should improve themselves in order to meet the expectation that has been set out. If persistent misconduct is observed after the issuance of the Warning, the case will be referred to the University’s Student Disciplinary Committee for consideration, which may lead to the discontinuation of their studies.

General Code of Student Conduct


The following General Code of Student Conduct is formulated to provide guidance to students during their studies at the University. Students are expected to demonstrate sound moral character together with social commitment and learning attitudes required of university graduates in addition to satisfactory academic performance. Students should be well behaved and show responsibility to the University and the community. As modern citizens, students should value and respect human rights, freedom, peace, equality and rationality, show an interest in and concern for current affairs, and participate actively in community service. Students should make every effort to uphold the honour, dignity and ethics of the educational and other relevant professions and to contribute to a harmonious learning environment. As lifelong learners, students should also strive to improve themselves to achieve personal growth and development, and to keep abreast of the latest learning and developments in their fields.

The Code


Students are expected to
1 uphold the image and the reputation of the University by behaving themselves in a disciplined and responsible manner;
2 participate and function effectively in the required academic and professional contexts;
3 when undertaking placement (e.g. block practice, attachments to organisations, school visits, internships or other external activities) respect the traditions/culture of the organisations concerned, participate willingly in activities and functions, and follow rules and regulations (e.g. safety precautions) specified by the respective organisations;
4 refrain from behaviour which may pose a health/safety hazard to themselves/others within and outside the campuses;
5 uphold academic honesty (see chapter 8 in this handbook); and
6 observe all other academic policies and regulations stipulated by the University.

Students should observe this Code. Evidence of persistent failures in meeting the above expectations may result in the student concerned being issued with a Warning and/or referral of the case to the Student Disciplinary Committee (see chapter 4.4 in this handbook).
 
Besides observing the General Code of Student Conduct, students should also be guided by the codes of the professions they aspire to join. Some of these professions are listed below:
For Teachers: Guidelines on Teachers’ Professional Conduct, The Education Bureau
(https://www.edb.gov.hk/en/teacher/guidelines_tpc/index.html)
For Nursing Professionals: Code of Ethics and Professional Conduct for Nurses in Hong Kong, The Nursing Council of Hong Kong
(http://www.nchk.org.hk/filemanager/en/pdf/conduct.pdf)

Postponing Teaching Practice (TP) for Students with Sex-related Crimes Conviction and/or Prosecution


(Applicable to all full-time and part-time programmes with TP/Practicum/Internship or equivalent activity where participants require placements from EdUHK from 2014/15 academic year onwards)
1 Provision of Teaching Practice (TP)/Practicum/Internship or equivalent activity by EdUHK to its students is conditional upon the students:
1.1 Throughout the course of their study in EdUHK, declaring and updating the EdUHK of any conviction (except for "spent" conviction(s) see Note 1) and/or prosecution for any sex related offences (including but not limited to offences of similar nature) during the course of their study in EdUHK.
1.2 Where a student fails to provide the relevant declaration mentioned in 1.1 above or the declaration transpires to be inaccurate, EdUHK reserves its right to terminate the TP/Practicum/Internship or equivalent activity and to take appropriate disciplinary action against the students.
2 Upon receipt of a student's declaration showing a conviction and/or prosecution record, the Faculty/Graduate School, representing the University, will convene a case conference panel (For TP case conference see Note 2) to decide whether the declared incident(s) would, in the view of the Panel, constitute any potential threats to children and mentally incapacitated persons in the placement schools/child-related organisations and consider withholding and/or postponing the TP/Practicum/Internship or equivalent activity until related judiciary process(es) and/or EdUHK internal disciplinary procedure(s) complete(s). The membership of the panel would be the same as a normal case conference for FE/Practicum/Internship or equivalent activity.
3 If a student is recommended for postponing TP/Practicum/Internship or equivalent activity, their participation in the activity/course registration will become invalid and will be removed from the record. Students who are found innocent after the conclusion of the judiciary and disciplinary procedures will be eligible to register the course again and be placed on TP/Practicum/Internship in the following block practice/practicum/internship period subject to his/her study plan.
Note 1: Under section 2 of the Rehabilitation of Offenders Ordinance (the "ROO"), a person's conviction record will be considered as "spent" where:-
(a) an individual has been convicted in Hong Kong (before or after the commencement of this Ordinance) of an offence in respect of which he was not sentenced to imprisonment exceeding 3 months or to a fine exceeding $10,000;
(b) he has not been convicted in Hong Kong on any earlier day of an offence; and
(c) a period of 3 years has elapsed without that individual being again convicted in Hong Kong.
Note 2: The Panel of Case Conference(s) will comprise the following membership:
Chairperson: Director of SPFE or designate
Members: Relevant Programme Leader/Coordinator or designate
Relevant Field Experience Coordinator
FE Supervisors of student(s) concerned
Secretary: Relevant EO/EA (SPFE Office)
If necessary, additional member(s), such as representative from SAO, course teacher(s) could be opted to the Case Conference to discuss relevant performance of the student.
 

Chapter 8 Academic Honesty and Copyright

1. Policy


The 'Policy on Academic Honesty, Responsibility and Integrity' states the University’s core values and its commitment to academic integrity, gives a clear definition of what constitutes academic dishonesty, and outlines student responsibilities and support mechanisms in relation to the avoidance of academic dishonesty/ misconduct. You may refer to this website (https://www.eduhk.hk/re/Current-Students/Assessment/Student-Conduct-And-Academic-Honesty.html) for details.
 
In addition, there is a set of ‘Procedures for Handling Suspected Cases of Academic Dishonesty’. You may also refer to the above website for details.

2. What is Academic Honesty?


The University upholds the principles of honesty in all areas of academic work. We expect our students to carry out all academic activities honestly and in good faith. This means that you
 
  • take full responsibility for all your submitted work;
  • must ensure that all submitted work is your original work; and
  • must make a full and proper acknowledgment of the sources of your work and of their intellectual property.

You should always approach your work in a spirit of integrity and honesty, avoiding any actions which might call into question your present and future academic reputation, or that of the University and your fellow students.

3. The Significance of Academic Honesty


The objective of university education is not only to further knowledge and academic excellence, but also to nurture human beings with high moral standards, who will be responsible citizens. One of the ways through which you can acquire these highly-valued qualities is by following the guidelines below:
 
  • Submit original work in all areas of your study including Field Experience;
  • Present genuine (i.e. not falsified or fabricated) information and data;
  • Properly acknowledge all uses of the work of others, which may include their words, ideas, artistic products, inventions, lesson plans and research findings, etc.; and
  • Correctly apply the citation system accepted by the University (refer to Chapter 14) in referencing the works used.

4. Breaches of Academic Honesty


Forms of Academic Dishonesty
 
Plagiarism: This is not just confined to copying another's words, sentences and/or paragraphs, but also means borrowing another's idea, concept or argument without proper acknowledgment. Copying from AI-generated contents without proper declaration is also regarded as plagiarism. For details, please refer to the section “Use of AI-Enabled Generative Tools without Proper Declaration”. 
 
It is a serious academic offence in the intellectual world as it stifles creativity and originality, whilst denying you the opportunity of learning from your work. There is zero tolerance for plagiarism at any level at the University as clearly spelt out in the Policy. Even if you just copy a phrase or sentence, or borrow an idea and/or concept without proper referencing, you have already committed plagiarism, an academic theft similar to stealing. You should avoid it at all costs. Also, it does not matter what the nature of the source is. It may be a book, a magazine, a newspaper article, a table or passage from the internet, or simply a course work of another student or even teaching material distributed by your course teachers.
 
The most obvious form of plagiarism is direct copying without referencing. Modifying the way the author expresses his idea and passing this off as your own, that is, paraphrasing the author's idea, is another form of plagiarism though it is less explicit. Students, however, often fall prey to this form of plagiarism. Other forms may include borrowing the work of others by attaching one's name to it or the indirect borrowing of work from a secondary source cited in the original source without properly acknowledging both sources. The following example may help you to grasp the meaning more thoroughly:
 

In Hong Kong, women are expected to live longer than men.

 
(This fact has been widely known to Hong Kong people, so it is already common knowledge and there is no need to acknowledge the source.)
 

In Hong Kong, women outlive men. According to the statistics of the Centre for Health Protection in 2022, the average life expectancy of women is 86.8 years while that for men is only 80.7 years.
 

Centre for Health Protection's Major Health Indicators in 2021 and 2022. Retrieved 19 April, 2024, from (https://www.chp.gov.hk/en/statistics/data/10/27/110.html)
 

(When we give exact figures, unless you are the source provider, you have to acknowledge the source. If you don't do so, you commit plagiarism!)
 
Cheating: This mainly concerns cheating in examinations and tests/quizzes. It could be copying from notes (with the exception of open book examinations), giving or receiving assistance, altering an examination answer for re-grading, or getting the examination paper in advance.
 
Multiple Submissions: You are not allowed to submit one paper for two or more courses without prior approval from all the course teachers concerned. You are also prohibited from re-submitting any already assessed paper for another course, or using any part of the same without proper acknowledgement.
 
Impersonation / Surrogate: You must not engage anyone to take an examination or to complete a paper/coursework on your behalf, neither should you sit an examination for other nor complete a paper/coursework for other nor submit a paper/coursework in another's name.
 
Fabrication / Falsification: You must not fabricate data for research or provide falsified information or facts (e.g. forging medical certificates in case of absence from examinations).
 
Collusion: You must not work with another student in the preparation and production of work which is presented as your own or his/her own.
 
Use of AI-Enabled Generative Tools without Proper Declaration: If you use AI-Enabled Generative tools in the preparation of an assessment task, you must declare your use of such tools and take full responsibility for the content submitted for assessment. The acceptable use of AI varies across disciplines, subjects, and assessment tasks. Course teacher will provide this information. But it is your responsibility to check the assessment guidelines and relevant policies, and to understand what is expected of students.
 
Sometimes students may think that they have not committed plagiarism if their work includes only a small portion of plagiarised passages but a substantial part of their own work. This is wrong. Also, the internet provides students with easy access to various forms of academic work. Some students may think that using materials found on the internet does not constitute plagiarism as the materials are accessible by the public. Again this is wrong. You should give due acknowledgement to the author whose work you are using, regardless of the portion of plagiarised passages or sources.

5. How to avoid academic misconduct


You safeguard yourself against possible breaches of academic honesty by:
 

  • taking the actions recommended in para. 3;
  • consulting your lecturer/instructor/supervisor in case of uncertainties or difficulties;
  • planning ahead to allow sufficient time for research, field work or preparation of course assignment;
  • seeking the approval of your lecturer/instructor/supervisor when you wish to use your previous work as a foundation or part of your present work; and
  • making reference to the appropriate materials at the Library which provide detailed information on plagiarism and how to avoid it. For details, please visit:
    - https://libguides.eduhk.hk/citing-information


Students may be required to submit assignment to 'TURNITIN' (an online web-based text-matching software that searches for matching text and which aids the detection of plagiarism), as a deterrent to plagiarism. Students must be informed by their course teachers that TURNITIN will be used. For clarification, please consult your course teachers.

6. Consequences of Academic Misconduct


Ignorance of the meaning or scope of academic misconduct is not an excuse under any circumstances. For example, if you do not know what plagiarism is, it is your duty to find it out such as consulting your teachers instead of just waiting to be told. Any alleged cases of academic misconduct will be handled by the Head of the academic department concerned who shall then establish an investigation committee to conduct a thorough investigation if a prima facie case for academic dishonesty exists.
 
To ensure an equitable process, the student shall have the right to attend an interview meeting arranged by the investigation committee, if desired and to be accompanied to the meeting with the investigation committee by a member of the University (a fellow student or a staff member). If the student does not wish to attend the meeting of the investigation committee or is unable to attend, he/ she will be permitted to submit a written account or explanation of the alleged misconduct in his/her defence. However, the student is strongly advised to attend the investigation committee such that his/her own right of self-defence can be protected.
 
An investigative report should be sent to the Head of Academic Department who will consider whether the student is deemed to have committed academic dishonesty. Where a case of academic dishonesty is established, the Head of academic department may consider imposing penalties which include written reprimand; make-up work; a lower grade for the assignment/course concerned; and/or a fail grade for the assignment/course concerned.
 
Where the alleged offence is considered to be serious or is a second offence of academic dishonesty, Head of academic department shall refer the case to the Student Disciplinary Committee (SDC) via Associate Dean of the student’s home Faculty/Graduate School for further consideration. The SDC shall summon the student for interview where he/she should be given ample opportunity to offer an explanation. The student shall have the right to be accompanied to the hearing by a member of the University (a fellow student or a staff member). Any proven acts of academic misconduct may result in the imposition of penalties which include but not limited to suspension of studies for a period of time; deferment of graduation* for a period of time; and/or dismissal from the University.
 
* For non-local students, the deferment of graduation may affect your applications to stay/return and study/work in Hong Kong. For details of the Immigration Guidelines, you may refer to the website of the Immigration Department (https://www.immd.gov.hk/eng/services/index.html), if necessary. 
 
Each and every suspected case will be responded to in accordance with the Guidelines for Handling Student Disciplinary Matters (https://www.eduhk.hk/re/student_handbook/en/Rules-And-Regulations/Policy-And-Guidelines-For-Handling-Student-Disciplinary-Matters.html), which are supplemented by the Procedures for Handling Suspected Cases of Academic Dishonesty (https://www.eduhk.hk/re/uploads/docs/000000000016336799643296oUS7), taking into account the particular circumstances of the occurrence.

7. Suggestions


With a view to enabling you to follow good practice, you are required to indicate your agreement that you will uphold the principles of academic honesty throughout your studies upon your admission to the University. Additionally, in order to avoid falling into the trap of academic dishonesty/ misconduct, you should:
 

  • plan your work in advance and know what you have to do and when;
  • keep a reasonable work, study and life balance;
  • give yourself sufficient time for research, field work or preparation of your course assignment;
  • strive for originality, creativity and independence;
  • know what academic dishonesty/ misconduct and copyright violation mean and what you have to do to avoid them;
  • deal with your personal and health problems properly and in a timely manner, so as to prevent unfavourable factors from affecting academic progress. Please do not hesitate to seek assistance or counselling from the Student Affairs Office if need be; and
  • contact academic staff for guidance and assistance in case of uncertainties or difficulties.

8. Further Advice


You have been studying hard to become a student of higher education. Following these guidelines will help you to thrive academically and get the most from your time at EdUHK.

9. Copyright Ordinance


In general, copyright exists in literary, dramatic, musical and artistic works, sound recordings, films, television, broadcast and cable programmes. Works made available on the Internet environment also have copyright. Any unauthorized copying in any way of any materials or data constitutes an infringement of intellectual property rights.
 
To avoid any infringements of intellectual property rights, you should observe the Copyright Ordinance (Chapter 528, Laws of Hong Kong) at this website: https://www.elegislation.gov.hk/. Useful information on the use of copyright works in education can be accessed from the Copyright and Course Pack Production section on the Library Website (https://www.lib.eduhk.hk/copyright-coursepack-production/), or the website of Intellectual Property Department at https://www.ipd.gov.hk/en/copyright/faqs-and-guidance-notes/copyright-and-education/index.html.

10. Student Discipline


Students are expected to exhibit high standards of personal and professional behaviour whilst trying to maintain a satisfactory academic performance. The University places great emphasis on students' professional and personal development. Cheating in examinations, plagiarism, collusion, falsification of documents or records, impersonation, theft and any other offensive activities are strictly prohibited.
 
Any students convicted of an offence in a court of law will be liable to instant dismissal from the University and any students who have committed a serious offence or any proven acts of academic dishonesty/ misconduct will be liable to dismissal from the University, as determined by the Student Disciplinary Committee. Please refer to the Policy and Guidelines for Handling Student Disciplinary Matters in Chapter 4.4 of this Handbook and the Procedures for Appealing Against the Decisions of Board of Examiners for Discontinuation of Studies or the Decisions of Student Disciplinary Committee or Academic Departments for Disciplinary Actions or the Decisions of Equal Opportunities Complaint Committee in Chapter 4.5 of this handbook.
 

Chapter 9 Student Services

 
It is the University's aim to provide an enriched campus environment of quality facilities and multifarious development programmes to enable you to achieve personal and professional excellence. You are encouraged to make full use of these services and programmes to achieve a balanced personal and professional growth.

1. Student Affairs Office


The Student Affairs Office (SAO) provides student services and co-curricular activities in the University. The Office aims to create an open and supportive environment which is conducive to your active learning and all-rounded development. Information on programmes, activities and services can be found on SAO website, The Portal, campus notice boards and through regular visits to the SAO at B4-G/F-01. Highlights of some services are listed below:
 
1. Career Development Service
 
To empower students to identify their potential thus to develop a growth mindset, we provide all-round career activities and events to students throughout the year, such as career education, mentorship, internships (local, Greater China Region and overseas), career fair, recruitment talks and job search skills training programmes. It helps students understand their career interests or choices, map out career paths, enhance career preparation as well as increase employability. Students can easily access career resources, job vacancy information and apply for jobs online via EdUHK Job Search Platform “Ed Job Plus”. Students are welcome to visit our website at https://eduhk.hk/sao/info/career/. For enquiries, please call 2948 6246 or email to careerservice@eduhk.hk.
 
 
2. Counselling Services
 
The psychological counselling at the SAO helps students make desired changes and decisions, especially in time of difficulties or facing challenges. Counselling goes beyond problem-solving, it provides support for students and helps them discover more about themselves and their potentials. Counsellors at SAO are professionally trained and experienced. Counselling sessions are free and confidential where students are always welcome to come and talk to counsellors about their concerns. To enhance the students’ psychological wellness, counsellors also carry out various workshops and mental health education activities during the semesters. Students who are in need of counselling support outside office hours can call the non-office-hour Counselling Hotline 8208 1155.
 
 
3. Supports for Non-local Students
 
SAO provides non-local students with support services throughout their course of studies at the University. A wide range of services and activities including orientation, community and cultural exploration activities, festival gatherings, group activities and personal guidance are offered to help students gain a better understanding of the Hong Kong community, to adjust to study and campus life, to integrate with locals, to foster mutual support, as well as to facilitate cultural exchanges among all students. For details, students are welcome to visit SAO website at https://www.eduhk.hk/sao/info/non_local_student_support_services.
 
 
4. Student Health Service
 
The Health Centre provides primary medical services to all students, staff and authorised users. All students, including both full-time and part-time, are charged a nominal fee of HK$20 for each general consultation. Special services provided at the Health Centre include annual health check-up, gynaecological check-up, vaccination and simple surgery. Emergency service is also available. 
 
To achieve holistic health for all, the SAO and the Health Centre organise regular health education programmes to enhance students’ health knowledge and promote preventive healthcare throughout the year.
 
Prior appointment is advised as walk-in service may require a longer waiting time. For the opening hours and contact numbers of the Health Centre and details of services and charges, please refer to  SAO website at https://www.eduhk.hk/sao/info/campus_life/health_care_services/overview/.
 
The Voluntary Student Dental Plan provides off-campus dental services to students. The membership period lasts for one year from 1 September to 31 August next year. For details, students are welcome to visit SAO website at https://www.eduhk.hk/sao/info/campus_life/health_care_services/overview/
 
 
 
5. Support to Special Educational Needs (SEN)
 
With concerted efforts of departments and offices, we are committed to providing care and support to students with SEN in order to enhance their participation in the academic activities and campus life. Support services may include study aid, modified campus facilities, counselling, and bursary. Students with SEN are encouraged to disclose their SEN to the Registry during application for timely handling and support provision upon admission. They can also contact the SEN Team of SAO when in need. Staff of SAO will discuss with them on the appropriate and reasonable support arrangements. Please visit the website to learn more: https://www.eduhk.hk/sao/info/sen/about_sen/. For enquiries or assistance, please call 2948 6245 or email to saosen@eduhk.hk.
 
 
6. University Life Planning
 
University Life Planning is a student advising scheme which aims to facilitate students in planning non-formal learning experiences throughout university life. With the guidance from Student Development Tutors (SDTs), students design a Personal Development Plan (PDP) by exploring their values, attitudes, skills, and knowledge at different stages, to devise goals in order to achieve personal and professional growth. SDTs are regularly in touch with the students to support various aspects such as plan review, career and life development exploration. Students are welcome to contact the SDTs at ulife@eduhk.hk for any questions regarding University Life Planning.
 
 
7. Student Accommodation
 
There are four on-campus student halls, namely, Northcote Hall (NH), Grantham Hall (GH), Robert Black Hall (RBH), and the Jockey Club Student Quarters (JCSQ), providing about 2,200 residential places for full-time undergraduate and postgraduate students of University Grants Committee-funded programmes and exchange students. Student-residents can acquire different life experiences and enjoy diversities of hall life through hall-life education activities such as inspirational life lessons from experts in various fields, experiential learning tours and life skills workshops held regularly. For details, students are welcome to visit SAO website at https://www.eduhk.hk/sao/info/student_halls/.

2. Catering Service


There are four catering outlets serving both Asian and Western cuisines:
 

  • The Cove View (P/F, Block B4 and C)
  • Coffee Corner (G/F, between Block B4 and Library)
  • Cafe (Learning Commons, LP/F, Block C)
  • Food Kiosk (G/F, between Block B2 and B3)


Please refer to the Useful Telephone Numbers and Websites section of this Handbook for relevant contact information.

3. University Station Shuttle


Updated information of the University Station Shuttle with the normal and special arrangements of the service during bad weather will be found on EO’s electronic panel located on Block B1 on campus, The Portal or the Estates Office's homepage (https://www.eduhk.hk/transportation). In the event of tropical cyclone or rainstorm, details of the arrangements of the University Station Shuttle will also be posted on the "University Announcements" of The Portal for ease of reference. Enquiries related to this service may be directed to the Estates Office at 2948 6714 during office hours or the service hotline of the operator to be furnished at the Estates Office homepage.
 

Chapter 10 Academic Support Services

1. Centre for Learning, Teaching and Technology


The Centre is an academic and professional supporting unit at the University. It aims to enhance student learning outcomes by applying digital technology to support the development of e-Learning and digital competency, innovation of learning and teaching, and the improvement and innovation of assessment at the University.
 
The Centre provides a range of services for students, including:
1 E-Learning and Digital Competency Development, and ePortfolio Workshops
 
LTTC offers a variety of workshops on e-Learning and digital competency development, and ePortfolio building for students. The Centre also co-organises workshops with faculties and departments on the use of e-Learning tools and related pedagogical strategies in support of the University's implementation of e-Learning and Digital Competency Strategy. Additionally, the Centre conducts workshops on the use of innovative technology in education, including topics such as Artificial Intelligence (AI) literacy, the metaverse, STEM/STEAM education, 3D printing, coding, robotics education. To provide a quality and creative learning environment, the Centre’s laboratories are well-equipped with high-performance computers, various mobile digital devices, and 3D printers. Students are welcome to register for these workshops through the LTTC website.
 
2 User Guides in e-Learning and ePortfolio Platforms
 
LTTC has developed various online user guides for Moodle, Sway and Google Sites to support students. Students are welcome to get the related self-learning materials from the LTTC website.
 
3 Generic Intended Learning Outcomes (GILOs)
 
LTTC administers a self-assessment questionnaire for measuring students' self-perceived achievement on GILOs. Students will receive an individual report which helps them to write reflection and set learning goals through ePortfolios. LTTC also provides insights for students to connect GILOs to their learning and teaching.
 
For details, please refer to the LTTC website (https://www.eduhk.hk/lttc).

2. Library


The EdUHK Library comprises Mong Man Wai Library (MMW Library) on Tai Po Campus and Tseung Kwan O Study Centre Library (TKOSC Library) in Tseung Kwan O, offering a full range of information resources and services in various formats. State-of-the-art facilities are provided by the Library, including over 380 public PCs, Mini Theatre, EI Hub, 3D and large format printers, professional and consumer level 360 cameras, laser cutting and engraving machines, 3D/HD/4K video viewing and production equipment, VR and AR production facilities, high speed Wi-Fi, notebook computers, e-book readers, Octopus-operated photocopiers and laser printers, language learning stations, as well as group and individual study spaces. Eight Future Classrooms inside MMW Library, namely Creative Lab, Creative Arts Room, Future Early Childhood & Primary Classroom, Future Primary & Secondary Classroom, Special Education Room, e-Learning Studio, Extended Reality Room and STEM Room are also set up and tailored for future pedagogical models and needs, as well as developments in the IT industry. MMW Library is fully integrated with the University's Learning Commons, providing a comfortable and inviting environment which is conducive to both individual and collaborative learning on a 24-hour basis. In addition to library resources provided on campus, members of the University can also access other university libraries as well as their resources through the library's various collaboration programmes, including JULAC cards, HKALL, Inter-library Loans and Document Delivery service.
 
The University Library is IT-based, providing members of the University 24-hour access to various electronic collections on the World Wide Web via either desktop or mobile platforms. All library activities and operations, including library catalogue, renewal and reservation of library materials etc. are available to users via the Library System. The Library has developed the EdUHK Research Repository which indexes and provides full-text access, if available, to the research outputs of our academic staff and postgraduate students. Another two databases, Hong Kong Education Bibliographic Database and Hong Kong Education Image Database (in collaboration with Hong Kong Museum of Education), have been developed by the Library to allow the public to access bibliographic information on research of education in Hong Kong as well as images of artefacts from the collections of Hong Kong Education Museum respectively. With permissions from major local TV stations, the Library has also digitized selected TV programmes in its EdVideo system, which is accessible by all staff and students via the Internet.
 
All functions of the library catalogue, EdUHK Research Repository, Hong Kong Education Bibliographic Database, Hong Kong Education Image Database, EdVideo, major library full-text and citation databases, e-books and e-journals, as well as essential and latest library information are available to staff and students of the University on the Library Website (https://www.lib.eduhk.hk). The Library Website also provides a detailed description of library services and the most updated Library Regulations (see also Chapter 4.3 of this Handbook). It is essential for all users of library to follow these regulations.
 
You are also reminded that unauthorized copying in any way of any materials or data constitutes infringements of intellectual property rights. Copying done on the self-operated photocopiers should be in conformity with the Copyright Ordinance. The University will not be responsible for any legal consequences arising from the breach of copyright made by individuals. The updated full-text of the Copyright Ordinance (Chapter 528, Laws of Hong Kong) is available at the HKSAR Government's Hong Kong e-Legislation (HKeL) (https://www.elegislation.gov.hk/).
 
For details of opening hours of the libraries, please refer to the Library Website at (https://www.lib.eduhk.hk).

3. Office of the Chief Information Officer


The Office of the Chief Information Officer (OCIO) is committed to providing quality ICT services and solutions to support and enhance learning, teaching, research and administration to the University community in alignment with its IT service strategies in infrastructure, data, application, user experience, security and governance.
 
Most of the University’s ICT services are provided in conjunction with the high-speed campus network with Gigabit links to end-points or desktops in all classrooms and offices. In addition, ubiquitous Wi-Fi access points are provided to cover all classrooms, public areas on campus, department offices and student hostels. Users can join free Wi-Fi access off-campus via CSL Wi-Fi hotspots in town, and at other local and overseas universities using "eduroam". The University is also a member of the Hongkong Academic and Research NETwork (HARNET), which is shared by eight local universities via high-speed connectivity to the rest of the world. This allows all member institutions to exploit the facility to collaborate in research by resource sharing and resilience support.
 
As a central data repository, The Portal serves as a one-stop shop for self-service information and 7x24 support for students of the University community. Professional support and administration for the University website, departmental websites, and various content management systems are also offered.
 
Applications for both end-to-end administrative solutions and academic support are provided and maintained by OCIO in collaboration with relevant learning and teaching departments. The e-student information system (e-SIS) supports the whole life cycle of student administration from admission, programme registration, course registration, academic advising and assessment, to graduation and student records. Students can also enjoy online hostel application, education job recruitment and sports facilities booking, to name a few.
 
OCIO supports the online Learning Management System (LMS) for e-Learning and manages the University’s learning environment which comprises classrooms, lecture theatres, computer laboratories and a Photo and Video Studio at the Learning Commons. OCIO is also responsible for the provision of printing services, student e-mail, which can be protected by two-factor authentication, and the campus unified communication and collaboration system.
 
At the IT Help Desk at the Learning Commons, a number of notebooks and a wide range of audio-visual equipment are available for loan. OCIO also provide a good collection of software packages, including Office suite, creative design suite, cloud-based conferencing and collaboration, courseware development, statistical analysis, and other discipline-specific applications for students and staff.
 
While we treasure the privacy and rights of individuals, all students are obliged to observe the acceptable standards of computer user behaviour detailed at Computing Policies and Regulations on the OCIO website (https://www.eduhk.hk/ocio/).
 
OCIO is always committed to exploring and providing new initiatives and innovative services, such as generative AI tools and sound booths, for our users. Students can email us at helpdesk@ocio.eduhk.hk or call our hotline, 2948 6601, for suggestions or assistance. There is a 24-hour voice recording system for users to leave messages after office hours or when the line is busy. Our colleagues will respond as soon as possible. Students can also report IT-related problems/incidents online using the LANDesk self-service (https://landesk.eduhk.hk) anywhere anytime.
 
For more information, please visit the OCIO website (https://www.eduhk.hk/ocio/).

4. School Partnership and Field Experience Office


The School Partnership and Field Experience Office (SPFEO) is to support, coordinate and strengthen the policies and practices in school partnership, mentorship and field experience at the University level. The Office establishes and maintains mutually beneficial partnership with schools through actively supporting them in building a mentoring force and enhancing teachers' professional development.
 
The major roles and responsibilities of the Office are as follows:
1 to establish partnership with a network of schools and related organisations (such as School Sponsoring Bodies, universities) both locally and internationally to support student teachers in their field experience;
2 to work with teaching staff of the University, and principals and supporting teachers in the partnership schools to provide an environment conducive to learning for both student teachers and supporting teachers;
3 to support and coordinate the ongoing work in the University related to partnership, mentoring and field experience;
4 to undertake and support research and development related to partnership, mentoring and field experience;
5 to develop resources and activities designed to support the work of field experience supervisors and supporting teachers;
6 to assist in both the development and implementation of policies related to field experience and partnership; and
7 to contribute to teaching and support student teachers in formal and non-formal field experience learning.
For details, please refer to the website (https://www.eduhk.hk/spfeo).
 

Chapter 11 Student Organisations


There are various types of student organisations at EdUHK:
 

Affiliated Societies (ASs)


During the overhaul of the Students' Union, student societies are affiliated with the Student Affairs Office to bring together students with similar hobbies and interests, as well as to encourage and engage them in activities related to those hobbies and interests they seek to promote.
 
 

Departmental Associations (DAs)


Departmental Associations are affiliated with the corresponding academic units to bring together students with similar academic backgrounds or studying the same programme. In addition to enhancing the welfare of their members, DAs support and promote student involvement in academic and professional activities. 
 
 

Student Residents' Associations (SRAs)


There are four student halls at EdUHK: Northcote Hall, Grantham Hall, Robert Black Hall and Jockey Club Student Quarters. Guided by respective Warden, the SRA of each student hall organises regular, fruitful social activities and provides up-to-date information for the residents.
 

Chapter 12 Student Complaints / Grievances

 

Procedures for Resolving Student Grievances


General Guidelines for Making Complaints.
 
The procedures stipulated below are specifically for resolving a complaint which a student may have against staff member(s) of the University or any administrative or academic matters concerning one of the Faculties/School, teaching departments, offices, units or centres of the University.
 
1 Complaints on Administrative/Academic Matters
Normally, complaints on administrative or academic (including programme/ course) matters should be directed to the relevant Head of the teaching department, office or unit concerned or Dean of the relevant Faculty/School. For details, please refer to the guidelines.
2 Complaints Concerning Discrimination
If the complaint or grievance is a matter concerning discriminatory acts handled under the Equal Opportunities Policy (see Chapter 4.6), the matter should be referred to the Equal Opportunities and Disability Access Officer.
3 Complaints Lodged Directly with the President
Complaints should only be lodged directly with the President after the complaint has gone through the normal channels and the student is not satisfied with the outcome of the investigations or the student is able to give reasons why the complaint should not be dealt with via normal channel(s). In both situations, the student should provide clear details including names of both parties, relevant facts, the nature of the complaint and any available evidence to support the investigation. On receipt of a formal complaint, the President may refer the complaint to the Student Affairs Committee. The Committee shall investigate and will normally follow the procedures stated below.
 
Before the Hearing
3.1 The Chairperson of the Student Affairs Committee shall nominate members of the Hearing Committee in accordance with the membership composition for approval of the President. To ensure impartiality and accountability, the membership composition of the Hearing Committee is listed below:
 
Chairperson Director of Student Affairs or a staff member appointed by the President
Members
a. An Associate Dean from the concerned faculty/school or a senior staff from the concerned unit
b. A senior staff from an uninterested unit
c. A student representative from an uninterested unit
Secretary A staff from the Student Affairs Office

3.1.1 In the event that the Chairperson of Student Affairs Committee or his/her Department/Centre/Unit/Office is the party against whom the complaint is made, the President shall decide upon the appropriate action to be taken including the appointment of an alternate Chairperson for the case.
3.1.2 In the event that the Secretary of the Student Affairs Committee is the party against whom the complaint is made, the Chairperson shall decide whether there is a need for the change of the Secretary of the Committee for the case.
3.2 The student(s) shall lodge a complaint in writing and a copy of the statement shall be given to the person(s) against whom the complaint is made.
3.3 All parties shall normally be given not less than five working days' notice of the date, time and venue of the Committee hearing.
3.4 The Hearing Committee shall inform both parties of the proposed composition of the Hearing Committee in writing normally five working days before the Committee hearing. Should any party object to the composition of the Hearing Committee, he or she shall state reasons to the Chairperson in writing at least three working days before the hearing. The Chairperson may decide whether the Hearing Committee composition shall be changed with endorsement from the President.
3.5 Each party shall inform the Hearing Committee in writing of the witness(es)' name(s) who will appear before the Hearing Committee, at least four working days in advance of the hearing. Supporting documents shall be submitted to the Hearing Committee four working days before the hearing.
3.6 The staff member or office(s)/unit(s)/department(s)/centre(s) against whom the complaint is made may submit a written statement to the Hearing Committee in response to the student's/students' complaint at least three working days before the hearing. The Hearing Committee shall decide whether a copy of statement shall be given to the complainant(s).
The Hearing
3.7 Hearings shall be simple but guided by the principle of fairness and impartiality. Normally, both parties are not permitted to bring in legal representation or to involve legal representation at the hearing as the procedure is an internal matter of the University.
3.8 Both parties shall have the right to:
(i) appear before the Hearing Committee;
(ii) present evidence to the Hearing Committee; and
(iii) call witness(es) with the permission of the Hearing Committee.
3.9 Deliberation of the Hearing Committee shall be confidential and held in closed session.
3.10 The Hearing Committee shall hear presentations of all parties concerned, normally without the opposing parties present. After individual/group presentations are heard, the Hearing Committee may need to ask all parties to provide further information for the hearing.
Recommendations by the Hearing Committee
3.11 The Hearing Committee shall complete its inquiry as soon as possible and preferably within one month from the date of its first meeting.
3.12 In case the Hearing Committee cannot come to a unanimous conclusion, all recommendations shall be made by a majority of votes. In the event of a tie, the Chairperson shall have a casting vote.
3.13 The decision of the Hearing Committee shall be final and be reported to the President for approval. Both parties shall be informed of the outcome normally within seven working days of the decision made.
3.14 During all stages of the proceedings, the details of the complaint and the Student Affairs Committee document must be handled by all parties concerned in the strictest confidence.

For enquiries, please contact the Student Affairs Office at 2948 6720.

Equal Opportunities


The University is committed to providing a productive study and work environment which promotes fairness, positive interpersonal attitudes and equal opportunities for all its students and employees. In Hong Kong, it is unlawful to discriminate against a person on the grounds of sex, marital status, pregnancy, breastfeeding, disability, family status or race in education or employment. Please visit the webpage of Equal Opportunities Campus (www.eduhk.hk/equal_opportunities) to learn more about the Equal Opportunities Policy and relevant resources.
 
You are welcome to contact the Equal Opportunities and Disability Access Officer at 2948 6012 or eodao@eduhk.hk for information or assistance. The content of such conversation will be treated confidentially.
 
Assistance for Students with Special Needs 
 
The University is committed to offering appropriate support services to students with special needs to enhance their participation in academic activities and campus life. Please visit the website to learn more: https://www.eduhk.hk/sao/info/sen/about_sen/. For enquiries or assistance, please call 2948 6245 or email to saosen@eduhk.hk.
 

Chapter 13 Communication Channels

 
The University is committed to maintaining effective communication with students and ensuring that you are well informed of the University’s activities and recent developments. You, on the other hand, may also want to express your opinions on the University’s plan/development and the programmes you are pursuing. To facilitate communication between the University and students, different types of communication channels are made available.

1. E-Communication


To enable students' access to timely, up-to-date and organised information, and to maximize efficiency and minimize unnecessary wastage of network resources, the University has defined the functions and target recipients for two major e-communication channels as follows:
 
E-mail: for one-to-one or small group communication
The Portal: for university-wide communication

You will be assigned a computer account for e-mail communication, access to The Portal and other computing services on completion of registration.
 
The Office of the Chief Information Officer (OCIO) conducts orientation seminars to familiarize new students with the University’s network and e-communication environment. Please refer to the website (https://www.eduhk.hk/ocio/computing-policies-and-regulations) for the Computing Policies and Regulations when using the computer facilities and posting information on the intranet.
 
For enquiries, please contact the IT Help Desk at 2948 6601.

2. University Portal – The Portal


With a view to enhancing the University’s one-stop information and web-based self service provider, The Portal (the University’s portal for students and staff) was developed to provide students and staff with one-stop online services including access to personalised information.
 
Through The Portal, students will be able to access essential information anywhere at anytime and to view/perform various tasks such as:
  • Compilation of degree evaluation report (except Professional Development Programmes);
  • Compilation of personal academic records including grade results of each semester;
  • Consolidation of personal e-billing for University fees and charges;
  • Course registration;
  • Credit Transfer / Course Exemption information;
  • Examination timetable;
  • Personal address and telephone numbers updates;
  • Personal timetabling (courses registered and time schedule);
  • Programme Information;
  • Second Major/ Minors.
Updated information and relevant news announcements are posted on The Portal. Programme and Faculty specific information related to the e-Student Information System (e-SIS) are also uploaded for students' information.

3. Information Centre


The Registry operates a Student Records Service Desk at Information Centre which is located at Room A-G/F-11, Cho Kwai Chee Foundation Building of the Tai Po Campus to mainly handle student enquiries about services provided by the Registry. Apart from distribution of certificates, the Student Records Service Desk also collects the following applications/supporting documents from students in relation to their studies:
  • academic documents
  • change of personal particulars
  • change of programme/ major/ minor/ mode of study
  • credit transfer
  • deferment of studies
  • replacement of student card
  • withdrawal of studies, etc.
Students may also submit the completed application forms to the collection boxes located outside the Student Records Service Desk. Application forms are also available in this 24-hour self-service area or can be downloaded from the Registry's website (https://www.eduhk.hk/re/Current-Students/Useful-Forms.html).

4. Public Communication System


The Public Communication System is linked to TVs which are located in the Learning Commons and the corridor on the G/F of Block B2 and Block D2. This displays informative clips about the University.

5. Notice Boards


Ordinary and electronic notice boards located on the Tai Po Campus display important information including changes in policies, important announcements, university events, class schedules, messages from lecturers, etc. They are mainly located on the ground floor and part of lower podium floor on the Academic Buildings (Blocks B1 to D4) and on the podium level and inside the Learning Commons on the lower podium floor of the Central Facilities Building (Block C).

6. “SMS” of mobile phone


"SMS" (Short Message System) of mobile phone is a one-way communication from the University to the students which serves as a kind of Final Notice to students regarding their overdue University fees. Students should view the consolidated e-Billing and payment methods in The Portal and settle the overdue fees immediately to avoid being 'UNOFFICIALLY WITHDRAWN' by the University.

7. Student Participation in Committees


The University encourages students to participate in various University-level committees and other consultative meetings. The following are the essential committees with student members:
 
Committees Functions
Academic Board The major academic forum of the University to formulate academic policies and oversee all academic matters of the University.
Board of Graduate Studies Formulates and reviews policies and regulations of higher degrees programmes, makes recommendations for programme implementation, as well as monitors the academic standards of higher degrees programmes.
Committee on Language Policy To oversee the planning for the effective implementation of the language policy.
Faculty Board Makes recommendations on matters pertaining to the strategic planning, development, implementation and monitoring of the academic, teaching and learning and research work of the Faculty.
Learning and Teaching Quality Committee Formulates and reviews the University's policies and strategies relating to teaching and learning, academic quality assurance and academic regulations, and monitors relevant implementation.
Student Affairs Committee Considers matters relating to student development, welfare, counselling and finance and inquiries into complaints/grievances made by students.
Students' Appeal Committee Considers appeals by students against the decision of the Student Disciplinary Committee or the Board of Examiners for discontinuation of studies.
Student Disciplinary Committee Develops policies and procedures relating to student discipline and considers student disciplinary cases.

8. Evaluation and Feedback


1. Course/Programme Evaluation
To obtain your feedback on the course/programme you are pursuing, we will invite you to complete the Evaluation of Teaching questionnaire/programme evaluation form at the end of the course/programme.
 
2. Teaching Award Schemes
The President's Award for Outstanding Performance in Teaching is established to recognise and reward excellence in teaching and to promote the fostering of teaching innovation and excellence, enhancement of student learning and the scholarship of teaching. Nomination from students is a way to express support for teachers who demonstrate teaching excellence and scholarship of teaching.
 
3. Suggestions and Enquiries
You are encouraged to convey your constructive suggestions or any concerns through the following channels and contact points:
 
Suggestions/concerns related to Unit(s)/Office(s)
Academic learning Course lecturers*, Associate Deans (Programmes), Programme Leaders/Coordinators, Faculty Offices, Heads of Department, Faculty Deans as appropriate
Academic policies, admissions matters, examinations, application for academic documents Registry
Career development, counselling services, financial support, global experiential learning, health services, leadership training, student accommodation, scholarship and service learning opportunities Student Affairs Office
Education technology services matters Centre for Learning, Teaching and Technology
Information technology and services matters Office of the Chief Information Officer
Library matters Library
Sports and amenities facilities, Learning Commons, estates management, security, shuttle bus services and cleaning Estates Office
Tuition fees, catering and insurance Finance Office
* Students may search the "Staff Directory" from The Portal for the names and contact numbers of lecturers.
 
If you consider that your concerns cannot be dealt with through the above-mentioned communication channels, you may refer to the procedures outlined in the Student Complaints/Grievances section of this Handbook for details.
 

Chapter 14 Citation System

Citation System
 

Chapter 15 Class/Examination Arrangements during Bad Weather

 
When Tropical Cyclone Signal No.3 or Amber/Red Rainstorm Warning Signal is in force, all classes and examinations will continue to be held as scheduled, unless otherwise announced by the University.
 
Announcements made by the Education Bureau (EDB) and Hong Kong Examinations and Assessment Authority (HKEAA) DO NOT apply to the University. You should check the University Announcements in The Portal of EdUHK for any special class/examination arrangements.
 
When Tropical Cyclone Signal No.8 (or above) is in force or will be issued within the next 2 hours (as announced by the Hong Kong Observatory), or “extreme conditions”^ announced by the Government after super typhoon are in force, or the Black Rainstorm Signal is in force, the following arrangements shall apply to all classes and examinations regardless of the mode of learning and teaching:
 
For Classes and Examinations Not Yet Started
Situation Action to be taken
For Morning Classes and Examinations
  • When Tropical Cyclone (No.8 or above), “extreme conditions” or Black rainstorm warning is/are in force at or after 6:00am
All morning classes and examinations commencing before 1:30pm will be cancelled and the examinations will be re-scheduled to a specific date according to the contingency arrangement.
For Afternoon Classes and Examinations
  • When Tropical Cyclone (No.8 or above) is lowered without “extreme conditions” announcement; or
  • When “extreme conditions” are cancelled; or
  • When Black rainstorm warning is cancelled between 6:01am and 11:00am
All afternoon classes and examinations commencing at any time from 1:30pm to 5:30pm will be held as scheduled.
  • When Tropical Cyclone (No.8 or above), “extreme conditions” or Black rainstorm warning is/are in force at or after 11:00am
All afternoon classes and examinations commencing at any time from 1:30pm to 5:30pm will be cancelled and the examinations will be re-scheduled to a specific date according to the contingency arrangement.
For Evening Classes and Examinations
  • When Tropical Cyclone (No.8 or above) is lowered without “extreme conditions” announcement; or
  • When “extreme conditions” are cancelled; or
  • When Black rainstorm warning is cancelled at or before 3:00pm
All evening classes and examinations scheduled for 5:30pm and after will be held as scheduled.
  • When Tropical Cyclone (No.8 or above) is lowered without “extreme conditions” announcement; or
  • When “extreme conditions” are cancelled; or
  • When Black rainstorm warning is cancelled between 3:01pm and 4:00pm
All evening classes and examinations scheduled for 6:30pm and after will be held as scheduled.
  • When Tropical Cyclone (No.8 or above), “extreme conditions” or Black rainstorm warning is/are in force at or after 4:00pm
All evening classes and examinations will be cancelled and the examinations will be re-scheduled to a specific date according to the contingency arrangement.

For Classes and Examinations Already Started

Situation Action to be taken
When Tropical Cyclone (No.8 or above) is issued All classes will be suspended immediately. All examinations, except those held outdoors, will continue until the end of that session, unless the Chief Invigilator advises that the examination be suspended.
When Black rainstorm warning is issued All classes and examinations, except those held outdoors, will continue until the end of that session, unless the lecturer or Chief Invigilator advises that the examination be suspended.

^Under certain “extreme conditions” caused by super typhoons, such as serious disruption of public transport services, extensive flooding, major landslides or large-scale power outage after super typhoons, the Government will review the situation (including public transportation and other aspects) and make announcement to the public.

Contingency Arrangement for Examinations during Bad Weather


If an examination administered by the Registry is cancelled because of bad weather, you may concurrently check the Contingency Examination Schedule which is posted on the Registry's website normally three weeks before the examination period. For examinations that are not administered by the Registry, you are requested to contact the lecturer(s) or the Department(s)/Centre(s) concerned for the contingency arrangements.
 

Chapter 16 Academic Advising

 
Academic Advising plays an important role in the academic success and progression of students, and is a process in which students are provided with support for identifying their academic, career and life goals, devising plans to achieve these goals, and evaluating their own progress. In this new milieu, students are enabled to think critically, explore available educational options (e.g. Second Major/ Minor/ Free Electives), and take responsibility for and be more involved in their learning.
 
The objectives of Academic Advising (AA) at EdUHK:
  • Assist students in clarifying and attaining their educational goals, and developing specific study plans (e.g. selection of Second Major/Minor/Free Electives) with the help of academic advisors
  • Assist students in drawing their study roadmaps that suit their own developmental and professional needs and choices
  • Provide information for full-time undergraduate students so as to maximise their learning opportunities under the provisions of the more flexible curriculum
  • Empower students to make informed decisions as they develop study plans compatible with their potential, and their career and life goals, and take responsibility for their own learning

Under the provision of AA, full-time undergraduate students are assigned an academic advisor in their first year of study. The academic advisors will assist students in defining their study and career goals as well as developing study plans, and refer them to appropriate supporting units when necessary.
 
Since 2014/15, all entry-year students of UGC-funded full-time undergraduate programmes are enrolled on AA.
 
For more detailed information about Academic Advising, please visit https://www.eduhk.hk/advising.
 

Chapter 17 Campus Facilities and Safety


Student Accommodation
There are four UGC-funded student halls/quarters on Tai Po Campus, namely Northcote Hall, Grantham Hall, Robert Black Hall and the Jockey Club Student Quarters, providing about 2,200 residential places. The Northcote Hall, Grantham Hall and Robert Black Hall provide shared twin study-bedrooms, budget 3-person room and communal facilities such as activity rooms, laundry rooms, bathrooms/toilets, and pantries. Each study-bedroom is also equipped with computer ports. The Jockey Club Student Quarters comprises 9-person or 12-person flats for undergraduate students and 6-person and 8-person flats for Research Postgraduate students, each with single/double/triple bedrooms, its own sitting/dining areas, terrace, kitchen, laundry room and bathrooms. Telephone lines and individual computer ports are also provided. Only students of the same gender may live in the same study-bedroom/flat.
 
Recognizing the limited number of residential places available, the University periodically reviews the policies governing students’ admission to student halls in alignment with its strategic goals. Please refer to the website of Student Affairs Office (https://www.eduhk.hk/sao/info/student_halls/hall_admission/hall_policy/) for the Hall Admission Policy for the academic year 2024/25 and the allocation priority for different groups of eligible students who apply for hall residence.
 
For enquiries, please email to shostel@eduhk.hk, or call 2948 6868 (office hours).
 
Self-arranged Off-campus Accommodation
To facilitate students to search for off-campus accommodation, the University has set up the Off-campus Accommodation Information Platform where students can find useful information on renting a flat. Please check https://www.eduhk.hk/sao/info/student_halls for relevant information.
 
Student Lockers
Students studying Higher Diploma in Early Childhood Education Programme or undergraduate programmes (or above) may apply for the use of student locker on a first-come first-served basis. An online allocation system will assign lockers according to students' preference for the location. You can apply for and use the assigned locker each academic year during your study at the University. For more details, please refer to the Regulations on the Use of Student Lockers at (https://www.eduhk.hk/sao/info/campus_life/locker/). For enquiries, please contact our staff at locker@eduhk.hk or 2948 6376.
 
Learning Commons
Located on the lower podium of Block C of Tai Po Campus, the Learning Commons is a 4,900 square meter collaborative environment with comprehensive facilities which enables the students to study, learn, discuss, interact and relax with flexible study space, wireless network, PCs and handy IT and Library aids. Major facilities provided in the Learning Commons include:
  • Open discussion areas
  • A multi-purpose room with 40-seat capacity
  • Gathering and TV area
  • Student computer access room
  • IT Help Desk
  • IT area and AV Editing Room
  • Cafe seating area
  • Library area
  • Rehearsal Room
  • Video Conferencing Room
  • Discussion Rooms for 4 to 16 people
  • Open Seating Area
  • Sound Booths
  • STEM Innovation Hub (under LTTC)
  • Creative Common (under SAO)
 
Sports and Recreational Facilities
The University has a wide range of indoor and outdoor sports facilities. Use of sports facilities both at the Tai Po Campus and Sports Centre is free for students. The Amenities and Sports Complex is air-conditioned and houses the following indoor and outdoor facilities.
 
Indoor facilities include:
  • H.Y. Cheung Sports Hall which is suitable for basketball, volleyball, handball or badminton
  • Gymnasium for gymnastics, movements, dance, etc.
  • Dance room with full length mirrors
  • Two Physical fitness rooms
  • Three squash courts
  • Table tennis room with 8 tables
  • A sport climbing gymnasium
  • A heated 25-meter swimming pool
  • A multi-purpose room (with AV equipment)
 
Outdoor facilities include:
  • A 50-meter swimming pool
  • An artificial turf soccer pitch
  • Four tennis courts
  • Roof-top multi-purpose court for ball games
 
The Education University of Hong Kong Sports Centre at Yau King Lane, Tai Po, provides the following facilities:
  • A spectator stand with 1,200 undercover seatings
  • A 400-meter all-weather track with facilities for field events
  • A natural grass soccer pitch
  • An artificial turf soccer pitch
  • Five tennis courts
  • A well-equipped fitness room
  • A multi-purpose room (with AV equipment)

For the convenience of users, shuttle bus service between the Tai Po Campus and the Sports Centre is provided.
 
Recreational sports courses, competitions, and physical activities are organised regularly at the University. Students are encouraged to lead a healthy lifestyle by making good use of your leisure time to learn, develop and enjoy different kinds of sports. For the opening hours of the sports and recreational facilities, please contact the service counter at 2948 8844.
 
 
Other Facilities
Other facilities on campus include:
  • Convenience Shop (P/F, Block C)
  • Barbeque Site (adjacent to Senior Staff Quarters)
    [For reservation details, please refer to the homepage of the Estates Office (https://www.eduhk.hk/eo/our-services)]

Campuses and Campus Health, Safety and Environmental Sustainability


Campuses
The University has its main campus in Tai Po and two off-campus centres namely the Tseung Kwan O Study Centre (TKOSC) and the North Point Study Centre (NPSC). Most of the programmes are held on the Tai Po Campus while some are held in the TKOSC or NPSC. Students can refer to the Maps of the University Campuses section of this Handbook.
The University also hires some teaching venues at Kowloon True Light Middle School at 1 True Light Lane, Suffolk Road, Kowloon Tong, Kowloon (next to Kowloon Tong MTR Station) for the provision of programmes at night time.
 
Campus Health, Safety and Environmental Sustainability
The University strives to provide and maintain a healthy, safe and environmentally sustainable campus for students. Your participation and cooperation are valuable and necessary to achieve the goal. Therefore, please pay attention to all matters related to campus health, safety and environmental sustainability while studying on campuses or during block practice outside the University. You are strongly advised to read the Student Safety Handbook and other relevant health, safety and sustainability guidance available from the Estates Office's webpage (https://www.eduhk.hk/eo). If you have any questions related to campus health, safety or environmental sustainability, please feel free to contact the Estates Office at 2948 6714 or email us at safety@eduhk.hk. For emergency, please call 2948 8000 or extension 8000.
 
The TKOSC is located in 1 King Yin Lane, Tseung Kwan O whilst the NPSC is located in 19 Cheung Hong Street, North Point. Campus health, safety and security measures in TKOSC and NPSC are different from those on the Tai Po Campus. Students attending classes in TKOSC and NPSC are advised to browse the following website (https://www.eduhk.hk/sc/) for their concerned Study Centre's "Service Guide for Students" which includes their respective floor plans, contact points and opening hours for various supporting services, public transportation, security, safety, etc. You should read and abide by the guidelines suggested in the Service Guide.
 

Chapter 18 Maps of the University Campuses

The Education University of Hong Kong Tai Po Campus



Cho Kwai Chee Foundation Building
  • Alumni Affairs and Development Office
  • Communications Office
  • Estates Office
  • Finance Office
  • Global Affairs Office
  • Health Centre
  • Human Resources Office
  • Indoor Carpark
  • Information Centre
  • Offices of the President
  • Registry
  • Security Control Centre
  • Student Affairs Office

Academic Building - South Wing (Block B)
  • Art Gallery
  • Arthur Samy Language Learning Centre
  • Academy for Applied Policy Studies and Education Futures
  • Academy for Educational Development and Innovation
  • Assessment Research Centre
  • Centre for Chinese and Multilingual Education Development
  • Centre for Classical Chinese Education
  • Centre for Language in Education
  • Centre for Religious and Spirituality Education and Quiet Room
  • CKC TechCulture Innovation Centre
  • Departmental Offices
  • Faculty of Liberal Arts and Social Sciences
  • Faculty of Humanities
  • Food Kiosk
  • General Education Office
  • Graduate School
  • National Security and Legal Education Research Centre
  • Office of the Chief Information Officer
  • Research Centre for Chinese Literature and Literary Culture
  • Student Affairs Office – Wofoo Whole Person Development Centre
  • Xiqu and Intangible Cultural Heritage Centre

Central Facilities Building (Block C)
  • Cafe
  • Canteen
  • Central Plaza
  • Centre for Educational and Developmental Sciences
  • Centre for Entrepreneurship and Innovation Education
  • Coffee Corner
  • Convenience Shop
  • Mong Man Wai Library
  • Learning Commons

Academic Building - North Wing (Block D)
  • Centre for Child and Family Science
  • Centre for Environment and Sustainable Development
  • Centre for Excellence in Learning and Teaching
  • Centre for Higher Education Leadership and Policy Studies
  • Centre for Psychosocial Health
  • Centre for Research on Chinese Language and Education
  • Centre for Research on Linguistics and Language Studies
  • Departmental Offices
  • Faculty of Education and Human Development
  • Hong Kong Museum of Education
  • Integrated Centre for Wellbeing (I-WELL)
  • International Research Centre for Cultural Studies
  • Institute of Special Needs and Inclusive Education
  • Institute of Professional and Vocational Education and Lifelong Learning
  • Research and Development Office
  • Resource Centre for Interdisciplinary Studies and Experiential Learning
  • School Partnership and Field Experience Office
  • The Joseph Lau Luen Hung Charitable Trust Asia Pacific Centre for Leadership and Change
  • University Research Facility of Data Science and Artificial Intelligence
  • University Research Facility of Human Behavioural Neuroscience

Amenities and Sports Complex (Block E)
  • Artificial Intelligence and Digital Competency Education Centre
  • Conference Centre
  • Centre for Learning, Teaching and Technology
  • EdUHK Christian Faith and Research Centre
  • Metaverse Education Lab
  • Social Science Data Laboratory
  • The Academy of Hong Kong Studies

Location Map of EdUHK



Address: 10 Lo Ping Road, Tai Po, New Territories, Hong Kong
Public Transport:
  • KMB No. 74K from Tai Po Market MTR Station to Sam Mun Tsai via Tai Po Campus (before 12:00 n.n. the bus will call at Tai Po Campus and after 12:00 n.n. will go to Sam Mun Tsai first before calling at Tai Po Campus)
  • Green Minibus No. 26 from Tai Po Campus to Bayshore Towers, Ma On Shan and vice versa
    Green Minibus No. 26A from Tai Po Campus to Yuen Chau Tsai, Tai Po circular service (7:30 am to 9:30 am & 5:30 pm to 8:30 pm, Monday through Friday)
Shuttle Bus Services:
  • Shuttle Bus from Tai Po Campus to EdUHK Sports Centre and vice versa
  • Shuttle Bus from Tai Po Campus to University MTR Station and vice versa

Location Map of the Study Centre in Tseung Kwan O


Location Map of the Study Centre in North Point


Signage System on Tai Po Campus


The room numbering system comprises a building code, a floor level code and a room number. The diagrams below illustrate how the system works:
 
Directional Sign

 
Door Sign
 

Chapter 19 University's Management

(revised on 12 July 2024)

 
Management

President

Professor Lee Chi Kin, John
poffice@eduhk.hk
  
Vice President (Academic)
Professor Cheng May Hung, May
maycheng@eduhk.hk
 
Vice President (Research and Development)

Professor Chan Che Hin, Chetwyn
cchchan@eduhk.hk
  
Associate Vice President (Institutional Advancement)
Dr Chow Man Kong
chowmankong@eduhk.hk
 
Associate Vice President (Internationalisation)
Professor Lo Sing Kai
skl@eduhk.hk
 
Associate Vice President (Quality Assurance)
Dr Yeung Siu Sze, Susanna
siusze@eduhk.hk
   
Associate Vice President (Research)
Professor Yung Kin-lam, Ken 
kklyung@eduhk.hk
 
 
Deans of Faculty and Graduate School
 
Dean of Faculty of Education and Human Development
Professor Bruce John Macfarlane
bmac@eduhk.hk
 
Dean of Faculty of Humanities
Professor John Erni
johnerni@eduhk.hk
 
Dean of Faculty of Liberal Arts and Social Sciences
Professor Li Wai Keung
waikeungli@eduhk.hk
 
Dean of Graduate School
Professor Gu Ming Yue, Michelle
mygu@eduhk.hk
 
 
Directors of Academy
 
Director, Academy for Applied Policy Studies and Education Futures
Professor Lee Chi Kin, John
jcklee@eduhk.hk
 
Director, Academy for Educational Development and Innovation
Professor Lee Chi Kin, John
jcklee@eduhk.hk
 
 
Associate Deans of Faculty and Graduate School
 
Associate Dean (International Engagement) of Faculty of Education and Human Development
Dr Emma Ellen Kathrina Buchtel
buchtel@eduhk.hk
 
Associate Dean (Learning and Teaching) of Faculty of Education and Human Development
Dr Cheng Wing Yi, Rebecca
rwycheng@eduhk.hk
 
Associate Dean (Quality Assurance and Enhancement) of Faculty of Education and Human Development
Dr Cheung Sum Kwing, Sam
sskcheung@eduhk.hk
 
Associate Dean (Research and Postgraduate Studies) of Faculty of Education and Human Development
Professor Cheung Him
cheunghim@eduhk.hk
 
Associate Dean (International Engagement) of Faculty of Humanities
Dr Wang Lixun
lixun@eduhk.hk
 
Associate Dean (Quality Assurance and Enhancement) of Faculty of Humanities
Professor Leung Pui Wan, Pamela
pleung@eduhk.hk
 
Associate Dean (Research and Postgraduate Studies) of Faculty of Humanities
Dr Ma Qing, Angel 
maqing@eduhk.hk
 
Acting Associate Dean (Undergraduate Studies) of Faculty of Humanities
Dr Yip Cheuk Wai
chwaiyip@eduhk.hk
 
Associate Dean (International Engagement) of Faculty of Liberal Arts and Social Sciences
Professor Chiu Wing Kai, Stephen
stephenwkchiu@eduhk.hk
 
Associate Dean (Quality Assurance and Enhancement) of Faculty of Liberal Arts and Social Sciences
Dr Yeung Chi Ho, Bill
chyeung@eduhk.hk
 
Associate Dean (Research and Postgraduate Studies) of Faculty of Liberal Arts and Social Sciences
Professor Chow Hung Kay, Daniel
danielchow@eduhk.hk
 
Associate Dean (Undergraduate Studies and Student Learning) of Faculty of Liberal Arts and Social Sciences
Dr Chan Man Ho
chanmh@eduhk.hk
 
Associate Dean (Academic Development and Support) of Graduate School
Dr Lee Kwai Sang
kslee@eduhk.hk
 
 
Heads of Academic Department, Directors / Heads of Centre and Directors / Heads of Academic / Learning Support Service Unit
 
Acting Head, Department of Chinese Language Studies
Professor Leung Pui Wan Pamela
pleung@eduhk.hk
 
Acting Head, Department of Cultural and Creative Arts
Dr Matsunobu Koji 
kmatsunobu@eduhk.hk
 
Head, Department of Curriculum and Instruction
Professor Yan Zi
zyan@eduhk.hk
 
Head, Department of Early Childhood Education
Professor Lee Kerry
kerrylee@eduhk.hk
 
Acting Head, Department of Education Policy and Leadership
Dr Lu Jiafang
lujf@eduhk.hk
 
Acting Head, Department of English Language Education
Dr Lee Ju Seong
jslee@eduhk.hk
 
Acting Head, Department of Health and Physical Education
Dr Tse Choi Yeung, Andy
andytcy@eduhk.hk
 
Acting Head, Department of International Education
Dr Lam Chi Ming
chimingl@eduhk.hk
 
Acting Head, Department of Linguistics and Modern Language Studies
Dr Wang Lixun
lixun@eduhk.hk
 
Acting Head, Department of Literature and Cultural Studies
Dr Chang Tsung-chi, Hawk
htcchang@eduhk.hk
 
Acting Head, Department of Mathematics and Information Technology
Dr Ling Man Ho, Alpha
amhling@eduhk.hk
 
Head, Department of Psychology
Dr Chan Ka Shing, Kevin
kkschan@eduhk.hk
 
Head, Department of Science and Environmental Studies
Professor Ho Wing Kei
keithho@eduhk.hk
 
Acting Head, Department of Social Sciences and Policy Studies
Dr Hu Zhiyong
zyhu@eduhk.hk
 
Acting Head, Department of Special Education and Counselling
Dr Yum Yen Na, Cherry
duoliu@eduhk.hk

 
Centre Director, Artificial Intelligence and Digital Competency Education Centre
Professor Kong Siu Cheung
sckong@eduhk.hk

 
Director, Analytics\Assessment Research Centre
Professor Chiu Ming Ming
mingchiu@eduhk.hk
 
Director, Centre for Child and Family Science
Professor Chung Kevin Kien Hoa
kevin@eduhk.hk
 

Executive Co-Director, Centre for Chinese and Multilingual Education Development
Dr Jin Jing
jjin@eduhk.hk
 
Executive Co-Director, Centre for Classical Chinese Education
Mr Chau Lap
chaulap@eduhk.hk


Director, Centre for Educational and Developmental Sciences
Professor Lee Kerry
kerrylee@eduhk.hk
 
Director, Centre for Environment and Sustainable Development
Professor So Wing Mui, Winnie
wiso@eduhk.hk
 
Director, Centre for Excellence in Learning and Teaching
Professor Ko Po Yuk
pyko@eduhk.hk
 
Director, Centre for Learning, Teaching and Technology
Professor Xu Guandong
gdxu@eduhk.hk
 
Director, International Research Centre for Cultural Studies
Professor John Erni
johnerni@eduhk.hk
 
Director, Centre for Psychosocial Health
Dr Hou Wai Kai
wkhou@eduhk.hk
 
Executive Director, Centre for Religious and Spirituality Education
Professor Lee Chi Kin, John
jcklee@eduhk.hk
 
Director, Centre for Research on Chinese Language and Education
Professor Zhu Qingzhi
qingzhi@eduhk.hk
 
Director, Centre for Research on Linguistics and Language Studies
Dr Lau Chaak Ming, Jackie
lchaakming@eduhk.hk
 
Executive Director, CKC TechCulture Innovation Centre
Dr Tse Ka Ho
kahotse@eduhk.hk
 
Director, EdUHK Christian Faith and Development Centre
Professor Chow Hung Kay, Daniel
danielchow@eduhk.hk
 
Executive Co-Director, Institute of Professional and Vocational Education and Lifelong Learning
Dr Yun Pui Ho, Patrick
pphyun@eduhk.hk
 
Executive Director, Institute of Special Needs and Inclusive Education
Professor Sin Kuen Fung, Kenneth
kfsin@eduhk.hk
 
Director, Integrated Centre for Wellbeing
Dr Yuen Chi Pun, Kevin
cpyuen@eduhk.hk
   
Director, International Research Centre for Cultural Studies
Professor John Erni
johnerni@eduhk.hk
 
Director, National Security and Legal Education Research Centre
Professor Gu Minkang
gum@eduhk.hk
 
Director, Research Centre for Chinese Literature and Literary Culture
Dr Yip Cheuk Wai
chwaiyip@eduhk.hk
 
Director, The Joseph Lau Luen Hung Charitable Trust Asia Pacific Centre for Leadership and Change
Dr Qian Haiyan
hqian@eduhk.hk
 
Director, UNESCO-UNEVOC Centre (Hong Kong)
Dr Margarita Pavlova
mpavlova@eduhk.hk
 
Director, University Research Facility of Human Behavioral Neuroscience
Professor Yung Kin Lam Ken
kklyung@eduhk.hk
 
Director, University Research Facility of Data Science and Artificial Intelligence
Professor Xu Guandong
gdxu@eduhk.hk
 
Executive Director, Xiqu and Intangible Cultural Heritage Centre
Professor Leung Bo Wah
bwleung@eduhk.hk
 
Head, Centre for Language in Education
Dr Jin Jing
jjin@eduhk.hk
 
Head, Resource Centre for Interdisciplinary Studies and Experiential Learning
Dr Pei Qing
qingpei@eduhk.hk
 
Curator, Hong Kong Museum of Education
Ms Deng Kevinna Ying Yu
kyydeng@eduhk.hk
 
Director of General Education
Dr Kang Jong Hyuk, David
djhkang@eduhk.hk
 
Director of Knowledge Transfer
Professor Chow Cheuk Fai, Stephen
cfchow@eduhk.hk
 
Director, School Partnership and Field Experience Office
Dr Kam Wai Keung, Kevin
wkkam@eduhk.hk
 
Director, The Academy of Hong Kong Studies
Professor Lui Tai Lok
tloklui@eduhk.hk
 
Director of Global Affairs
Mr Siu Koon Ming, Donny
donnysiu@eduhk.hk
 
Director, Research and Development Office
Ms Fong Yue You, Clara
yyfong@eduhk.hk
 
Librarian
Dr Cheng Po Ying, Sidney
pycheng@eduhk.hk
 
Registrar
Professor Tsang Po Keung, Eric
etsang@eduhk.hk
 
 
Directors / Managers / Heads of Administrative Offices
 
Chief Information Officer
Mr Wong Ho Kit, Roger 
rhkwong@eduhk.hk
 
Council Secretarial and Administration Manager
Ms Liu Wai Yuen, Vivien
vivienliu@eduhk.hk
 
Dean of Students
Dr Hui King Fai Sammy
skfhui@eduhk.hk
 
Director of Communications and Engagement
Ms Gai Hui Xia, Helen
hhxgai@eduhk.hk
 
Acting Director of Estates
Miss Ng Kit Ping Joey
kpng@eduhk.hk
 
Director of Finance
Mr Kuo Hoi, Edmond
edmondkuo@eduhk.hk
 
Director of Human Resources
Ms Cheung Yuen Lai, Cindy
cindy@eduhk.hk
 
Director of Alumni Affairs and Development
Ms Kung Shuk Mei
smkung@eduhk.hk

 

Chapter 20 Academic Calendar 2024 - 2025


Academic Calendar 2024 - 2025
 

Chapter 21 Useful Telephone Numbers and Websites

 

Departments/Centres/Units Hotline/Telephone Numbers Websites#
Registry
Information Centre
(Student Records Service Desk)
2948 6177 https://www.eduhk.hk/re
Student Affairs Office
Student Affairs Office (General Enquiries) 2948 6720 https://www.eduhk.hk/sao
Health Centre  
- Medical
Appointment and Enquiry
2948 6262
- Dental
Appointment and Enquiry
2666 6661
Career Development Service 2948 6246
Counselling Services Centre 2948 6245
Non-office-hour Counselling Hotline 8208 1155
Faculty of Education and Human Development
FEHD (General Enquiries) 2948 8576 https://www.eduhk.hk/fehd
Department of Curriculum and Instruction 2948 7562 https://www.eduhk.hk/ci
Department of Early Childhood Education 2948 7067 https://www.eduhk.hk/ece
Department of Education Policy and Leadership 2948 8008 https://www.eduhk.hk/epl
Department of International Education 2948 7783 https://www.eduhk.hk/ie
Department of Psychology 2948 8544 https://www.eduhk.hk/ps
Department of Special Education and Counselling 2948 8066 https://www.eduhk.hk/sec
Faculty of Humanities
FHM (General Enquiries) 2948 7237 https://www.eduhk.hk/fhm
Department of Chinese Language Studies 2948 7354 https://www.eduhk.hk/chl
Department of English Language Education 2948 7269 https://www.eduhk.hk/ele
Department of Linguistics and Modern Language Studies 2948 7263 https://www.eduhk.hk/lml
Department of Literature and Cultural Studies 2948 6180 https://www.eduhk.hk/lcs
Centre for Language in Education 2948 8043/
2948 7896/
2948 7029
https://www.eduhk.hk/cle
Arthur Samy Language Learning Centre 2948 7402/
2948 7403
Faculty of Liberal Arts and Social Sciences
FLASS (General Enquiries) 2948 7151 https://www.eduhk.hk/flass
Department of Cultural and Creative Arts 2948 7975 https://www.eduhk.hk/cca
Department of Health and Physical Education 2948 7994 https://www.eduhk.hk/hpe
Department of Mathematics and Information Technology 2948 7824 https://www.eduhk.hk/mit
Department of Science and Environmental Studies 2948 7669 https://www.eduhk.hk/ses
Department of Social Sciences and Policy Studies 2948 6418 https://www.eduhk.hk/ssps
Graduate School
Graduate School (General Enquiries) 2948 6611 https://www.eduhk.hk/gradsch
Academy for Applied Policy Studies and Education Futures
Artificial Intelligence and Digital Competency Education Centre 2948 8554 https://www.aidcec.eduhk.hk/
Centre for Entrepreneurship and Innovation Education 2948 6511 https://ceie.eduhk.hk/
Centre for Higher Education Leadership and Policy Studies 2948 7823 https://chelps.eduhk.hk/
National Security and Legal Education Research Centre 2948 7740 -
Academy for Educational Development and Innovation
AEDI (General Enquiries) 2948 6636 https://www.eduhk.hk/en/academics/academies-faculties-and-school/academy-for-educational-development-and-innovation-aedi
Centre for Chinese and Multilingual Education Development 2948 8692 https://www.eduhk.hk/pttc
Centre for Classical Chinese Education 2948 8868 https://www.eduhk.hk/ccce/tc/home-tc-2/
Centre for Excellence in Learning and Teaching 2948 6398 https://www.eduhk.hk/celt
Centre for Religious and Spirituality Education 2948 8285 https://www.eduhk.hk/crse
CKC TechCulture Innovation Centre 2948 8443 http://ckc.eduhk.hk
Global Research Institute for Finnish Education 2948 8391 https://www.eduhk.hk/en/academics/academies-faculties-and-school/global-research-institute-for-finnish-education
Institute of Professional and Vocational Education and Lifelong Learning 2948 6450 
Institute of Special Needs and Inclusive Education 2948 7763 https://www.eduhk.hk/csenie/
Xiqu and Intangible Cultural Heritage Centre  2948 7856 https://www.eduhk.hk/rctco/
Centres / Units
Analytics \ Assessment Research Centre 2948 8901 https://www.eduhk.hk/arc
Centre for Child and Family Science 2948 8933 https://www.eduhk.hk/ccfs
Centre for Educational and Developmental Sciences 2948 7741 https://www.eduhk.hk/ceds
Centre for Environment and Sustainable Development 2948 8680 https://www.eduhk.hk/cesd
Centre for Learning, Teaching and Technology 2948 7047 https://www.eduhk.hk/lttc
International Research Centre for Cultural Studies 2948 8480 https://www.eduhk-irccs.com/
Centre for Psychosocial Health 2948 8199 https://www.eduhk.hk/cph
Centre for Research on Chinese Language and Education 2948 8652 https://www.eduhk.hk/crcle
Centre for Research on Linguistics and Language Studies 2948 7224 http://www.eduhk.hk/crlls
EdUHK Christian Faith and Development Centre 2948 8848 https://www.eduhk.hk/christianfaith
Integrated Centre for Wellbeing 2948 8383 https://www.eduhk.hk/iwell
Research Centre for Chinese Literature and Literary Culture 2948 6554 https://www.eduhk.hk/rccllc
Resource Centre for Interdisciplinary Studies and Experiential Learning 2948 7020 https://www.eduhk.hk/rcisel/
The Joseph Lau Luen Hung Charitable Trust Asia Pacific Centre for Leadership and Change 2948 6257 https://www.eduhk.hk/apclc
The Academy of Hong Kong Studies 2948 8944 https://www.eduhk.hk/ahks
Alumni Affairs and Development Office 2948 6048 https://www.eduhk.hk/aado
Communications Office 2948 6050 https://www.eduhk.hk/co
General Education Office 2948 8799 https://www.eduhk.hk/geo
Global Affairs Office 2948 7654 https://www.eduhk.hk/gao
Office of the Chief Information Officer - IT Help Desk 2948 6601 https://www.eduhk.hk/ocio
Research and Development Office 2948 6708 https://www.eduhk.hk/rdo
School Partnership and Field Experience Office 2948 8757 https://www.eduhk.hk/spfeo
Student Halls
Hall Management Section of Student Affairs Office 2948 6868 https://www.eduhk.hk/sao/info/student_halls
Northcote Hall (Management Office/ Security Counter) 2948 6912/
2948 1649
Grantham Hall (Management Office/ Security Counter) 2948 6917/
2948 1568
Robert Black Hall (Management Office/ Security Counter) 2948 6922/
2948 0221
Jockey Club Student Quarters (Management Office & Security Counter) 2948 6927/
2948 6930
Estates Office
Estates Office (General Enquiries) 2948 6714 https://www.eduhk.hk/eo/
- Defects Reporting 2948 6269
- Campus Emergency No. (24-Hour) 2948 8000
- Lost and Found (24-Hour) 2948 8002
Finance Office
Finance Office (General Enquiries) 2948 6105 https://www.eduhk.hk/fo/
- Tuition Fees and Related Matters 2948 6096/
2948 7440
- Payroll of Student Helpers 2948 6101
School Bus Service
Hang Po Transportation Co. Ltd 6348 0907/
2439 9180
https://www.eduhk.hk/transportation
Keung Kee Tours and Transportation Co., Ltd 2396 2088/
2391 1926/
2395 1120
https://www.eduhk.hk/transportation
Catering Services
The Cove View (Canteen) 2465 8398 https://www.eduhk.hk/catering
Coffee Corner 2881 5205
Cafe 5107 9629
Food Kiosk 2881 5205
Tseung Kwan O Study Centre
Study Centre Office 2190 8501 https://www.eduhk.hk/sc
Study Centre IT Help Desk 2190 8581
Study Centre Library 2190 8521 https://www.lib.eduhk.hk/tkosclib/
North Point Study Centre Office
Study Centre Office 2190 8601 https://www.eduhk.hk/eo/study-centres/north-point-study-centre
Study Centre IT Help Desk 2190 8660
Others
Library 2948 6653 https://www.lib.eduhk.hk
Hong Kong Museum of Education 2948 8073 https://www.museum.eduhk.hk
Barbeque Site 2948 6277/
2948 6279
https://www.eduhk.hk/eo
Amenities and Sports Complex Service Counter 2948 8844 https://www.eduhk.hk/eo/sports/general-information-user%E2%80%99s-guideline

# The URLs are subject to change.