Chapter 6 Student Finance
1. Tuition Fees and Other Fees
1. Tuition Fees
2. Caution Money
All students (with the exception of students of professional development programmes) are required to pay, upon enrolment, HK$350 as caution money as a deposit to make good any outstanding debts to the University incurred in, for example, damage to the University property. Should there be no outstanding fees/fines/charges at the end of your study, the caution money will be used to cover graduation fee (including the cost of an award certificate).
If you fail to settle any outstanding University fees, a collective term which refers to fees charged by the University covering tuition fees, caution money, hall fees, etc., you will not be allowed to attend the graduation ceremony nor receive any academic documents (including award of certificates) until the sum is cleared.
Caution money is non-refundable except to those students who withdraw from the programmes during the course of study and have completed the withdrawal procedures or those who are required to discontinue studies by the University. The remaining balance after deducting any fees/fines/charges that the student owes to the University will be refunded to the student within three months after withdrawal or discontinuation of studies.
3. Hall Fees
Hall fees are subject to review on a regular basis. The lodging charge for the 2023/24 residential year is HK$14,090 for a bed place in the standard bedroom for students on full-time UGC-funded programmes and HK$19,140, HK$25,490, HK$16,780 and HK$18,890 for students from UGC-funded research postgraduate programmes occupying Single Room Type I, Single Room Type II, Shared Room Type I and Shared Room Type II respectively.
The lodging charge for a bed place in the budget room at NH/GH/RBH for 2023/24 residential year is HK$9,850 for students on full-time UGC-funded programme.
The lodging charge for non-UGC-funded students is at 1.5 times of the rate for UGC-funded students.
All student residents have to pay HK$220 for hall life education fee. Students residing in Northcote Hall, Grantham Hall or Robert Black Hall have to pay their own bedroom's air-conditioning and laundry charges while students residing in the Jockey Club Student Quarters have to share the flat's utility charges. Hall fee once paid is not refundable nor transferable.
4. Other Fees
* The first copy is free of charge to final-year students. Afterwards, each additional copy will be charged.
^ To be charged on course-basis.
Fees once paid are not refundable nor transferable.
Application forms for academic documents are available at the Faculties, Student Records Service Desk of Information Centre or from the Registry’s homepage.
You may also make an application online. For current students, please visit The Portal at https://portal.eduhk.hk/ and for graduates, please see the Registry's homepage at https://www.eduhk.hk/re.
2. Payment of Fees/Fines/Charges and Tuition Fees Receipts
You are required to view the Consolidated e-Billing in The Portal which includes all fees/charges such as tuition fees, immersion fees, hall fees, caution money, etc. in one billing. No hard copies of billing will be sent to you. You can settle the bills by making deposit at any branches of The Bank of East Asia Limited, Payment-By-Phone Services (PPS), Automatic Teller Machine (ATM), Faster Payment System (FPS), and internet banking services under JETCO or HSBC/Hang Seng Bank or ICBC(China) (Cross-border Bill Payment) for Mainland students. You may view the Consolidated e-Billing and payment methods by going through the following path:
Login The Portal ---> e-SIS ---> Select "e-SIS" ---> Student Services ---> Student Account ---> Account Summary
The schedule of payments for 2023/24 is as follows:
1. Tuition Fees for New Students
3. Settlement of University Fees/Charges
3. Tuition Fees Arrangements under Special Circumstances
1. Deferment of Studies
If your application for deferment of studies is submitted before the start of a semester or before the completion of the first half of a semester according to the academic calendar of the programme (completed week will be used for calculation), any tuition fees paid for the deferred semester(s) will be carried forward until you resume your studies. You are required to pay a continuation fee within two weeks upon approval. For details, please refer to the "Operational Guidelines Supporting General Academic Regulations" in the Student Handbook.
If your application for deferment of studies is received after the first half of a semester, the tuition fees paid for the deferred semester will not be refunded nor carried forward to the resumed semester. Tuition fees not paid for the deferred semester have to be paid upon resumption of studies.
2. Add/Drop of courses
You should complete add/drop of courses within the period set by the programmes. If your tuition is charged according to the number of credits taken in the semester, you are required to pay the full tuition for any courses dropped after the add/drop period of the programmes.
3. Withdrawal of Studies
You are required to pay the full tuition fees for the whole semester regardless of your date of withdrawal in the semester.
4. Extension Beyond Normal Period of Study
If you have to extend your normal period of study to take outstanding course(s) to complete the programme, you will have to pay additional fees on a pro-rata basis according to the number of courses/credit points (including Field Experience) taken in the extended period of study.
Students of Research Postgraduate Programmes, who need to extend their study beyond the normal study period, and students of self-financed Postgraduate Programmes who need to extend the study beyond the normal study period as specified by the respective programme, are required to pay an Extension Fee. For details of the Extension Fee, please refer to Section 1.4 "Other Fees" of this Chapter and individual Programme Handbook/information.
5. Fast Track Study
If you have completed all the graduation requirements of a programme faster than the normal period of study, you are still required to pay the full tuition fees of the programme. No reduction of tuition fees nor refund of fees will be arranged despite the shortened period of study time.
6. Credit Transfer
Upon approval of credit transfer, students still have to pay full tuition fee irrespective of the number of credit point(s) being transferred. However, tuition fee would not be charged for course(s) granted credit transfer if the fee is charged according to the number of credits taken.
7. Student Contribution to Overseas Student Activities (OSA)
In addition to the tuition fees paid, students have to make contribution for participating in Overseas Student Activities (OSA) including various immersion programmes, regional summer institute, student exchange programmes, and study visits. Some of these OSA are compulsory (which can be credit-bearing or non credit-bearing) and students have to participate in order to fulfil the graduation requirements. The following are examples of compulsory OSA:
Some of the OSA are optional or non-credit-bearing. They include:
The percentage of student contribution to the total cost of OSA is shown in the following table:
* These Student Contribution Percentages to Total Cost of OSA (or OSA fees) only apply to Full-time students studying UGC-funded undergraduate programmes. Students studying in non UGC-funded programmes will have to pay full cost of OSA.
All OSA fees must be settled prior to the commencement of the respective OSA. Based on past experience, pre-service students who are successful applicants of the Government’s Tertiary Student Finance Scheme – Publicly-funded Programmes (TSFS) may be provided with additional grant by the WFSFAA after completion of the compulsory and credit-bearing OSA. The amount of additional grant is based on the result of vetting of students' TSFS application, and in terms of reimbursement to students' prior expenses incurred. Separate application to WFSFAA for the additional grant is not required. (Training/Internship/Placement/Exchange Programme will not be considered.)
Student are required to pay tuition fees and any other fees in the semester which he/she undertakes self-arranged overseas immersion/ exchange as this process is initiated by the student. (self-arranged meaning self-initiated, not arranged by the University)
8. Change of Local/Non-local Student Status
Students who have changed their local/non-local student status or visa type (such as from holding a student visa to an employment visa, or vice versa) during their period of study at the University should report to Registry for updating this change in the University's records with original copy of supporting documents. If the reported change is recorded in the University’s records after the issue of Consolidated eBilling Notice, any adjustment in fee assessment arising from change in local/non-local student status will only be effected in the following semester/term. For enquiries, please approach Registry (on change of personal particulars) or Finance Office (on fees).
4. Financial Assistance
1. Government Grant and Loan
The Working Family and Student Financial Assistance Agency (WFSFAA) of the Government provides means-tested financial assistance to full-time needy students through the Tertiary Student Finance Scheme - Publicly-funded Programmes (TSFS)Note 1 or Financial Assistance Scheme for Post-secondary Students (FASP)Note 1 in the form of a grant and/or loan. The grant is to cover tuition fees and academic expenses. The loan is for living expenses and is interest-bearing at 1.0% per annum chargeable from the commencement of the repayment period which begins upon a student's graduation or leaving the University. The loan is repayable in 180 monthly instalments within 15 years after graduation or termination of study.
2. Hostel Subsidy
Undergraduates who have passed the means test of TSFS or FASP (i.e. with grant offered) and are confirmed to have resided in student hostels provided by their institutions for at least 75% of the time during the semesters are eligible for the hostel subsidy. The subsidy is to be disbursed on a semester basis. Eligible students need not file separate applications for the hostel subsidy. The amount of subsidy will be equal to the hostel fee payable or HK$10,190 per year/ HK$5,095 per semester, whichever is lower. The actual amount of subsidy receivable by each eligible undergraduate is to be determined with respect to the student's level of assistance assessed in the mean test. The amount will be credited to the designated bank accounts of the eligible students by autopay. Please visit WFSFAA 's website for details of the Hostel Subsidy at https://www.wfsfaa.gov.hk/sfo/en/postsecondary/tsfs/general/level.htm.
3. Academic Expenses Grant for Students with Special Education Needs and Financial Needs Pursuing Post-secondary Programmes
Undergraduates who have passed the means test of TSFS or FASP (i.e. with grant offered) will be offered an additional academic expenses grant of up to HK$9,630 in 2023/24 academic year. The actual amount of subsidy receivable is to be determined with respect to the student’s level of assistance assessed in the means test of the WFSFAA. Please visit WFSFAA's website for details at https://www.wfsfaa.gov.hk/sfo/en/postsecondary/tsfs/general/level.htm.
4. Travel Subsidy
Students up to the first degree level who are successful applicants of the TSFS or FASP and reside more than 10 minutes' walking distance from your normal place of study and need to travel to campus by public transport may be eligible for a travel subsidy. Please visit WFSFAA’s website for details: https://www.wfsfaa.gov.hk/en/sfo/postsecondary/sts/overview.php.
5. Non-means Tested Loan Schemes
The WFSFAA also provides Non-means-tested Loan Schemes (NLS)Note 1 for eligible full-time and part-time students. NLS loans are solely used to settle tuition fees. The NLS operates on a full-cost recovery basis. Loan borrowers have to pay interest for their loans. Interest rate is charged at the Government’s no-gain-no-loss rate which will be reviewed by the end of each month and if adjustment is to be made, the adjusted rate will take effect from the first day of the following month. Interest is accrued at the prevailing NLSFT/NLSPS/ENLS interest rate upon loan drawdown and throughout the study period until the loan is repaid in full. Current NLSFT/NLSPS/ENLS interest rate is 1.895% per annum. The NLS loan is repayable in 180 monthly instalments within 15 years after graduation or termination of study. An annual administrative fee is chargeable for each application and thereafter until the NLS loan is fully repaid. The interest rate and administrative fee will be reviewed regularly. Students may apply for deferment of loan repayment if they have difficulties in repaying the loans due to further studies on full-time courses, financial hardship or serious illness.
Note 1: Students applying for the TSFS/FASP/NLS should have the right of abode in Hong Kong or have resided or have had their homes in Hong Kong continuously for three complete years prior to the commencement of the programme. This does not cover students staying in Hong Kong holding student visas. Detailed information of the above schemes is available at https://www.wfsfaa.gov.hk/sfo/eng/index.htm.
6. Exchange Subsidy
The Scheme for Subsidy on Exchange for Post-secondary Students (SSE) and the Scheme for Means-tested Subsidy on Exchange to “Belt and Road” Regions for Post-secondary Students (Means-tested SSEBR) are offered by Education Bureau (EDB) of the Hong Kong Special Administrative Region to support financially needy students to participate in outbound exchange activities.
In addition, EDB offers two non-means-tested subsidy schemes for exchange activities, namely, Non-means-tested Mainland Experience Scheme for Post-Secondary Students (Non-means-tested MES) and Scheme for Non-means-tested Subsidy on Exchange to “Belt and Road” Regions for Post-Secondary Students (Non-means-tested SSEBR) to encourage more post-secondary students in Hong Kong to pursue exchange activities in the Mainland and other B&R regions.
SSE and Means-tested SSEBR, each capped at HK$60,000, will be provided for financially needy local students (both publicly-funded and self-financing) of full-time locally-accredited undergraduate (including top-up) programmes. The subsidy amount is calculated by applying the approved level of means test (in terms of percentage of full grant) to the maximum level of subsidy for the Subsidy Scheme based on the latest available result from WFSFAA.
Non-means-tested subsidy up to $14,400 will be provided for local and non-local students enrolled in full-time locally accredited undergraduate (including top-up) programmes under Non-means-tested MES; and non-means-tested subsidy up to $18,000 will be provided for local students enrolled in full-time locally accredited undergraduate (including top-up) programmes under Non-means-tested SSEBR. The maximum amount of subsidy will make reference to the destination and duration components.
Detailed information of the subsidy schemes is available at https://www.eduhk.hk/sao/info/student_finance/schemes_for_subsidy_on_exchange.
7. Other Financial Assistance
The University also offers the following assistance to students who have financial difficulties:
The above information on financial assistance is subject to change without prior notice. Application details will be posted on The Portal and Student Affairs Office (SAO) notice boards. For enquiries regarding financial assistance, please contact the SAO at firstname.lastname@example.org.
5. Scholarships and Awards
Scholarships are awarded based on academic merit (normally minimum GPA 3.0). Contribution in community service, participation in extra-curricular activities, leadership abilities and other criteria as stipulated by the donors are also considered. Academic units and other offices of the University are invited to put forward recommendations for scholarships while some scholarships are open for application. The scholarships are normally presented either at the University’s functions or occasions organised by the donors.
Scholarship Application Schedule
2. EdUHK Student Awards
EdUHK Student Awards are granted to students by the University primarily on the basis of academic performance. The awardees will receive a certificate and a pin as a token of recognition and encouragement. There are two types of Awards and the major criteria are given as follows:
3. President's Commendation Scheme
The President’s Commendation Scheme is established to provide university-level recognition of students’ non-academic achievements in arts and culture, community service, leadership, sports and innovation, science and technology. All full-time EdUHK students and student groups comprising full-time EdUHK students are eligible. The level of achievement, impact to the area, the extent of commitment, academic performance, and recommendation by referees are considered in the assessment. A two-tier recognition structure is offered:
4. Whole Person Development Award
There are also other scholarships and awards offered by the University’s departments, offices or external organisations. Details will be made available by the relevant unit at the time of application. The most updated information will be posted in The Portal. For matters regarding scholarships and awards, please contact the Student Affairs Office.
Note: The above information on scholarships and awards is subject to change without prior notice.
6. Insurance Coverage
The University has arranged the following insurance policies which are applicable to students of the University:
1. Group Personal Accident Insurance
This insurance covers all full-time and part-time students against personal accidents leading to bodily injuries, death and permanent disability and related accidental medical expenses whilst participating in the activities organised by the University anywhere within Hong Kong.
2. Group Travel Insurance
This insurance covers all full-time and part-time students against accidental death and disablement, medical expenses (due to sickness or injury), personal liability, loss of or damage to personal baggage and belongings, loss of money, flight and baggage delay, trip cancellation or curtailment and emergency assistance services etc. incurred whilst travelling overseas, provided that such overseas trips are organised or approved or directed by the University.
For details of the Group Personal Accident Insurance and Group Travel Insurance, please refer to the FO Corner of The Portal.
3. Claim Procedures
For Group Personal Accident Insurance and Group Travel Insurance, claim forms with detailed claim procedures are available from the FO Corner of The Portal and hard copies can be obtained from the Finance Office.
Note: Should there be any discrepancy between the information contained in this section and the provision of the insurance contract, the latter shall prevail.