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Pre-departure Checklist

Pre-departure Preparation

You are expected to attend pre-departure briefings organized by GAO to get yourself prepared for going abroad in summer. Schedule of pre-departure briefing will be announced via email once confirmed.


Pre-departure Checklist

  • Receive admission letter and/or related documents
  • Check your visa and passport requirements
    • Your passport should be valid for at least six months after you plan to finish your overseas trip.
    • You need to apply for a student visa for studying in your host country if it is required.
  • Confirm your accommodation at the summer exchange destination
    • Confirm accommodation with the host.
    • Double-check the check-in date for your accommodation.
  • Purchase air ticket/ Make necessary logistic arrangements
  • Check out the transportation arrangement to your host institution.
    • Double check the departure and return date of your flight ticket.
    • Research how to get to your host institution. 
  • Purchase insurance covering your entire time overseas
    • You can purchase top-up insurance from EdUHK's appointed agent or other insurance agent on your own. 
  • Estimate your budget and prepare for financial matters
    • Estimate your living costs and plan your budget carefully.
    • Research ways to pay your expense overseas (e.g. ATM withdrawal, credit cards and cash)
  • Submit the following documents to GAO
    • Acceptance Letter from the host (Copy)
    • Passport Copy
    • Student Visa/ Resident Permit, if any (Copy)
    • Extra Insurance Policy (Copy)
    • Flight Itinerary (Copy) 
    • Quotation of Air Tickets (Copy) and Air Ticket Comparison Table (GLEF applicants only)