Award Certificates

You are required to settle all outstanding fees/charges/library liabilities before collecting your academic dress (if applicable) and/award certificate. Otherwise, the University will withhold the issuance of all types of academic documents to you (including award certificates and transcripts).

The following table illustrates the Certificates Collection Period for graduands with the respective graduation dates:

Students graduating
by the end of

Date/Period of Approval
by Academic Board (AB)

Graduation Date*

Certificates Collection Period

Semester 1@

By March

31 March

Late April to Early MayNote1

Semester 2#

By August

31 August**


Summer Semester^

By October

31 October


@ PhD, EdD, MPhil and Taught Postgraduate Programmes only.
# All programmes, except the Certificate for Professional Development Programmes for which the issuance date of award certificates is the date of approval by AB.
^ All programmes, only applicable for programmes with a lengthened Semester 2 extending to the summer (e.g. 2-year HD(KG), MSScPSY(SCS) and some individual students who have outstanding courses for completion in Summer Semester in order to graduate.
* Adopted as the issuance date for printing in award certificate.
** In case you are planning to graduate in October aligning your academic/ career goals, and correspondingly have Graduation Date of 31 October, you are required to indicate your graduation schedule by a designated deadline (normally in April to June) announced by your programme office. For any questions on the graduation schedule or programme/ academic advising needs, please approach your programme office/ department for assistance.


Note 1: Announcement of the details of the arrangement of certificates collection will normally be made by the respective Faculty/Department/School within 4-6 weeks after the graduation date (i.e. 31 March).
Note 2: Announcement of collection period of award certificates will normally be made by Registry within 4-6 weeks after the graduation date (i.e. 31 August and 31 October) separately.

Last update: July 2021