Award Certificates

You are required to settle all outstanding fees/charges/library liabilities before collecting your academic dress (if applicable) and/award certificate. Otherwise, the University will withhold the issuance of all types of academic documents to you (including statement of results, award certificates and transcripts).
The following table illustrates the Date of receiving Statement of Results and Certificates Collection Period for graduates with the respective graduation dates:
Students graduating by the end of Date/Period of Approval by Academic Board (AB) Graduation DateNote3 Date of receiving
Statement of Results (SoR)Note6
Collection Period
Semester 1 By March 31 MarchNote4 By end of MarchNote7 Late April to Early MayNote4,9
Semester 2Note1 By August 31 AugustNote5 May scheduleNote8
By end of June
June scheduleNote8
By end of July
Summer SemesterNote2 By October 31 October By mid-October DecemberNote10
1. All programmes, except the Certificate for Professional Development Programmes for which the issuance date of award certificates is the date of approval by AB.
2. All programmes, only applicable for programmes with a lengthened Semester 2 extending to the summer (e.g. 2-year HD(KG), MSScPSY(SCS) and some individual students who have outstanding courses for completion in Summer Semester in order to graduate.
3. Adopted as the issuance date for printing in award certificate.
4. Applicable to graduates of PhD, EdD, MPhil (RPg) and Taught Postgraduate (TPg) Programmes only.
5. In case you are planning to graduate in October aligning your academic/ career goals, and correspondingly have Graduation Date of 31 October, you are required to indicate your graduation schedule by a designated deadline (normally in April to May) announced by your programme office. For any questions on the graduation schedule or programme/ academic advising needs, please approach your programme office/ department for assistance.
6. The dates listed above are based on the dates/periods by which the Academic Board (AB) would approve the recommended graduation list for respective programmes submitted by Faculty Board/Board of Graduate Studies according to the Grade Release Schedule announced in the Registry website.  Individual students whose graduation to be approved by AB on a date later than the one announced would not receive the SoR by the date listed above. 
7. Students of PGDE, Undergraduate and Sub Degree programmes who graduate in Semester 1 will remain to have 31 August as the Graduation Date, and the collection period of certificates will remain to be within October.
8. Please refer to the Grade Release Schedule announced in the Registry website for the corresponding schedule of your programme.
9. Announcement of the details of the arrangement of certificates collection will normally be made by the respective Faculty/Department/School within 4-6 weeks after the graduation date (i.e. 31 March).
10. Announcement of collection period of certificates will normally be made by Registry within 4-6 weeks after the graduation date (i.e. 31 August and 31 October) separately. 

Last Update: Jun 2022