Updates on New Online System (“GEAR”) for Application of Campus Access for Visitors or External Participants 新網上申請平台--訪客入校授權系統GEAR（更新）
Dear Colleagues,
The trial period of the Guest Entry Authorization System (“GEAR”) had been completed. Effective from 2 September 2025, staff should use GEAR ( https://gear.eduhk.hk) to submit application and seek approval for arrangement of visitors or external participants to access Tai Po Campus. The standard form EO91 will no longer be accepted.
Should you have any questions, please email to gear@eduhk.hk.
Thank you for your cooperation.
Estates Office
1 September 2025
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各位同事：
新網上申請平台—訪客入校授權系統（“GEAR”）運作試行期現已圓滿結束。由9月2日起，同事應通過GEAR系統( https://gear.eduhk.hk )，為訪客或外來參與者進入大埔校園進行申請及審批，並會正式取代表格EO91。
如對上有任何疑問，請電郵至gear@eduhk.hk。謝謝合作！
物業處
2025年9月1日
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Dear Colleagues,
Further to our earlier email on 26 March 2025, we would like to introduce additional campus access requirements for group activities/events involving visitors/external participants as a risk management measure to safeguard the University security and to prevent any improper commercial, political, dangerous/disturbing behavior which may bring undesirable consequences to the University.
With immediate effect, the event hosting department shall notify EO (wmeo@eduhk.hk) to facilitate campus access for invited visitors under the following scenarios:
|
Scenario |
No. of Visitors |
Actions required |
Authority Approval |
Submission deadline |
|
a |
< 3 |
Complete the attached EO Form together with the guest list |
N/A |
3 working days |
|
b |
3 to 50 |
Department Head or Faculty Dean |
5 working days |
|
|
c |
>50 |
Department Head or Faculty Dean, plus approval from respective line P/VP |
7 working days |
Please note that no splitting of a large activity/event into smaller activities or submissions will be accepted. Failing to observe the above will render the campus access denied.
To facilitate the efficient implementation of the new campus access arrangement, electronic submission/notification or the use of QR code by the visitors at the entrance check are being considered and will be rolled out as soon as practicable.
Thank you for your attention and cooperation.
Estates Office
3 April 2025
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各教職員：
就本處2025年3月26日發出的電郵，本處對參與校內之團體活動之受邀訪客或外來參與者進入校園時引入新措施，以達致風險管理，維護大學安全及防範任何涉及商業、政治、危險及滋擾性之不當行為，可能對大學構成負面影響。
由即日起，主辦部門單位對上述之團體活動，須按以下不同情景通報物業處（wmeo@eduhk.hk）：
|
情景 |
訪客數目 |
所需要之 |
審批 |
通報物業處之期限 (離活動舉辦日子) |
|
A |
少於 3名 |
填寫附件之EO表格連同訪客名單 |
不適用 |
最少3 個工作天 |
|
B |
3 至50名 |
部門主管或 |
最少5個工作天 |
|
|
C |
多於50名 |
部門主管或
|
最少7個工作天 |
請勿將同一活動拆分為多個不同小型活動。任何未能符合上述通報要求的受邀訪客會被保安婉拒入校。
為協助新措施更有效執行，校方現正積極研究推行網上通報方式及/或使用二維碼(QR Code)供受邀訪客進入校園時使用。