Estimated staff cost by rank and project period.

Choose the research staff rank and project duration. The calculator splits the contract by financial year boundaries (July–June) and allocates cost accordingly, applying a 5 % salary increment each July. Medical rate and gratuity eligibility are determined by the contract type you select.

Staff rank

Contract type

Employment start

Format: MM-YYYY e.g. 07-2027

Employment end

Format: MM-YYYY e.g. 06-2029

Contract length

– months

Based on July salary range with 5 % annual increment. Contracts are split by financial year (July–June); medical rate and gratuity eligibility are determined by the contract type you select above.

Total project duration

–

Number of Financial year (FY)-based contract periods auto-detected.

Rank salary range (July base)

–

July salary: Min– Mean– Max–

MPF: 5 % of salary (capped at HK$1,500/mo).
Medical: Determined by contract type selection.
Gratuity: Determined by contract type selection.

Estimated total staff cost

–

Sum across all financial years.

Total scenario: Min– Mean– Max–

Budget Breakdown

Financial year period details and allocation with 5 % annual increment.

Projected staff cost

No scenario yet

Grand total

–

Min– Mean– Max–

Contract Period Breakdown (by Financial Year)

Run a calculation to see the contract period breakdown.

Financial Year Allocation

Financial Year	Months	Allocation (HK$)
Run a calculation to see the year-by-year allocation.

Definitions used in this planner

Salary increment: 5 % per annum, effective 1 July each year. The July rate from the salary table is multiplied by 1.05ⁿ where n is the number of completed July cycles.
Contract period: Each financial year (July–June) within the project duration constitutes one contract period for salary calculation. The first and last periods may be shorter than 12 months.
Contract type: User-selected. Determines whether the "≤ 6 months" or "> 6 months" benefit rates apply across all periods. Spans of 7 inclusive months or fewer (e.g. 01-2027 to 07-2027) are treated leniently as ≤ 6 months, since the actual day-level duration may be ≤ 6 months.
MPF: 5% of the salary or maximum $1,500 per month.
Medical benefit: Current rate (starting from 1 October 2026): HK$5,803 for employment of 6 months or less, or HK$10,102 per annum for employment of more than 6 months, up to 30 September 2027.
Gratuity: For employment more than 6 months; 10% [MPF included] of total salary.

Relief Teacher

Duration

According to "Scheme Overview and Guidance Notes 2026/27", "the duration of relief teacher support should normally range from 6 to a maximum of 12 months for a typical 24 to 36-month project."

Budget

The calculations of relief teacher expense should be based on per-course rate, i.e. per-course rate of relief teacher x number of course to be relieved.

According to "Scheme Overview and Guidance Notes 2026/27", "The grant assumes an indicative rate which is currently at $82,000 per course for relief teacher under the Humanities & Social Sciences Panel". Staff cost under "Staff Cost Charging Rates" can be referred to FO's "Staff Cost Charging Rates" under Self-financed Activities available at https://www.eduhk.hk/fo_corner/view.php?sso=y&secid=1057. For calculation details, applicants are advised to contact their department's general office and seek the Head of Department for the permission of teaching relief.

Hourly Pay Rates for Part-time Staff and Student Helpers

Please refer to the HRO’s call circular for the latest rates for the Part-time Staff and Student Helpers: https://hro.eduhk.hk/wp-content/uploads/2026/07/HRO-Circular-No.4-PBRS.pdf

Airfare and Accommodation

Please refer to the Finance Office's guidelines "Rates of Accommodation and Subsistence Allowance for Overseas Trips" and "One-stop Shop Travelling Arrangement and Service" available at https://www.eduhk.hk/fo_corner/view.php?sso=y&secid=1057.