EdUHK Estates Office

Dear Staff and Students,

Please note that the KMB 74F outbound express services departing at 5:40 pm and 6:00 pm will include two stops (Dai Fat Street & Yue Kok) with immediate effect.

Thank you for your attention.

Estates Office

Attachment:

74F added stops at Dai Fat Street n Yue Kok

Display of Posters on Campus

Dear Colleagues,

To strengthen the management over the ever-increasing numbers of posters/ exhibits that are displayed on campus from time to time, we would like to reiterate the following policy for your kind attention and observance.

The “Revised Policy on Management of Exhibited Materials”
All Posters/ Exhibits to be displayed must conform to the said policy and at the proper Locations of notice boards. (Details).

For Poster Boards allocated to respective Academic and Administrative units
The respective units are responsible for Maintaining/Updating/ Removing the posters displayed on their boards timely and regularly and the posters should be posted in a safe, stable, neat and tidy manner.

For Poster Boards managed by Estates Office (“EO”)
Offices, Departments and Centres may also seek EO’s approval in displaying their posters at these designated boards by completing Form EO28 'Request for Display of Materials on Notice Boards of G/F Columns from B1 to B4 and near the Library' for EO’s review at least 5 working days prior to the intended date of posting. All posters to be displayed in such fashion should be approved and be responsible for by the respective offices, departments and centres.

Display of posters in common areas OUTSIDE the designated posters boards
All such posters will be considered UNAUTHORIZED and would be removed at any time without prior notice.

The respective units will be required to remove their posters promptly after the approved posting period. Otherwise, their future posting requests may be denied.

For enquiry, please feel free to contact the Estates Office Hotline at 2948 6714.

Estates Office

校園內展示海報

各位同事

為加強管理校園內的展示物品，特此重申任何形式的海報、告示和宣傳品，必須遵照大學之既定政策「The Revised Policy on Management of Exhibited Materials」(詳見附件資料)及在合適的位置展出，敬希垂注。

已編配予相關學術及行政部門的告示板
相關部門需負責定期整理/更新/ 移除所屬告示板內的海報/ 告示，而海報亦需保持整潔及穩固地張貼。

由物業處管理的告示板
各部門可填妥表格 “Request for Display of Materials on Notice Boards of G/F Columns from B1 to B4 and near the Library” ( EO28 )，並在預算張貼日期五個工作天前交到物業處審批。擬張貼的海報必須已得到相關學術及行政部門審核並為海報內容負責。

於指定告示板以外的公共地方張貼之海報和宣傳品
除上述指定告示板位置外，除經物業處預先批准，校園其他公共地方，包括但不限於升降機、走廊通道、梯間牆身及防煙門等均嚴禁展示及張貼任何海報和宣傳品，所有未經授權或在非指定地方張貼的海報、告示和宣傳品將會被隨時移走而恕不另行通知。

部門必須自行移除上述指定告示板已逾批准張貼期的海報/ 宣傳品。否則物業處將會拒絕處理日後其他申請。

有關展示海報的申請，請填寫表格EO28 並交回物業處辦理。

如有查詢，請致電物業處熱線 2948 6714。

物業處

Post Pandemic Health Advice for On-campus Activity
(updated in March 2023)

You are advised to observe the Post Pandemic Health Advice for On-campus Activities (as attached) and take all appropriate precautionary measures for on-campus activities conducted in hybrid/ face-to-face mode in order to reduce the transmission of infectious diseases.

Attachment:

Post Pandemic Health Advice for On-campus Activity

Termination of U Shuttle Service with effect from 1 August 2023

Dear Staff and Students,

We have recently received a formal notice from the Operator of U-Shuttle informing us that they have decided not to extend the service contract further after 31 July 2023 by exercising the relevant provision in the contract because of the heavy financial losses suffered since the contract commencement in August 2021 due to the economic downturn, increasing operation costs and difficulties of hiring drivers etc.

In this connection, the existing contract would end on 31 July 2023 and we are preparing for a tendering exercise for a smooth transition of the provision of U Shuttle Service. The procurement would follow the procedures laid down by the Finance Committee of the University as before.

In view of the continuous rising labour and operation costs accompanied by the revival of the local economy after the pandemic, a steep increase of the new contract sum and thus Bus Fares, which had been frozen in the past 2 years, is certainly unavoidable after August 2023. After the tendering exercise has been concluded, we will make our recommendations on the new fares to be charged to the Senior Management Committee for approval before August 2023.

Currently, fare for students is subsidized by the University whilst staff members are paying the fare calculated at contract costs. Any deficiency at contract sum would be absorbed by the University.

Thank you for your attention.

Estates Office
February 2023

Latest Arrangement of Weekly Flag Raising Ceremony
大學每週升旗禮之最新安排

Please be informed that the weekly Flag Raising Ceremony scheduled for on every Monday will be held at 9:00 a.m. except on non-school days and under inclement weather conditions. Ceremony participants are expected to arrive before 8:50 a.m. at the Entrance Plaza.

Should you have any questions, please contact our Security Control Centre at 2948 8000.

Estates Office
February 2023

茲通知大家大學每週升旗禮會於逢星期一早上9時正進行 (在非上學日及受天氣影響除外)。請參與典禮人士於早上8時50分前到達入口廣場。

如有查詢，可致電2948 8000聯絡保安控制中心。

物業處
2023年2月

Fire Precaution Reminders for SSQ Residents

Dear Staff Residents,

As the pandemic situation has become more stable, it is noted that more leisure/social activities have been resumed on campus. On the other hand, with the weather remaining cold and dry, the potential risk associated with naked fire/flame should never be ignored and any activity involving naked fire/flame should be confined to the kitchen area only.

Should staff residents and families want to have a BBQ, you are advised to use our BBQ Pit at the ground floor of the Senior Staff Quarters which is next to the kindergarten.

For booking of BBQ Pit, you are welcome to contact our help desk at 2948 6269 during office hours.

Thanks for your understanding and co-operation.

Estates Office
31 January 2023

Entry to Campus

To All Staff & Students

In view of the current pandemic situation and having considered the latest infection control measures announced by the Government, kindly be advised that body temperature checking will no longer be conducted by our Security Team at the main entrance of our Tai Po campus, Pak Shek Kok Sports Centre and TKO Study Centre with immediate effect.

Staff and students should however continue to tap their EdUHK Cards at the entrance checkpoint(s) for identification and security purposes.

Your co-operation is much appreciated.

Estates Office
31 January 2023

Latest Arrangement of Campus Entry
(With effect from 31 December 2022)

In line with the adjustments of the anti-epidemic measures introduced by the Government yesterday and subsequent to the announcement made by the Emergency Task Force earlier today, please find below the latest arrangement of campus entry which will take effect from 31 December 2022 (Saturday).

For Staff, Students and other Eligible Campus Users

Despite that the vaccination requirements of the University are no longer required, all staff, students and other eligible campus users are still required to tap their EdU cards at the entrance of Tai Po Campus, Tseung Kwan O Study Centre or EdUHK Sports Centre in Pak Shek Kok as part of identification process which has been in practice since before the introduction of the vaccination requirements.

For Visitors

1) The University campus will be opened to Visitors only from 8:15 am to 11:00 pm daily.

2) On-site registration of visitors will be conducted at the campus main entrance as before.

3) Host Departments shall submit the Parking Request Form (EO10) and return the completed forms to the Security Control Centre by fax (2948 8001) at least 24 hours prior to arrival.

4) Guest Vehicles without prior notice / approval may have entry denied.

5) The same arrangement will apply to Tseung Kwan O Study Centre and the EdUHK Sports Centre in Pak Shek Kok.

6) EO reserves the final discretion to accept the entry of any visitors.

To streamline the process of on-site registration, it is highly recommended that the full names and visiting schedules of the visitors should be provided to the Estates Office (via email wmeo@eduhk.hk) in advance for any on-campus activities, in particular for those with mass number of expected participants.

For enquiries, please contact us at 2948 6714 or the Security Control Centre at 2948 8000 (24 hours).

Estates Office
30 December 2022

Re-opening of the BBQ Pits

With reference to the latest pandemic situation and the government’s recent announcement on the re-opening of public BBQ pits/facilities, this is to inform you that the BBQ pits on Tai Po Campus will be re-opened for use from 1 November 2022 (Tuesday).

Users of such facilities shall be in groups of no more than 12 people each and are advised to keep proper social distancing and wear face masks before and after the activity. Please also extinguish any fire, dispose the garbage and keep the facilities clean after use.

To safeguard health of the campus users at large, some precautionary measures will be adopted for the BBQ users. For bookings and details of precautionary measures, please call EO at 2948 6279.

Please note that EO will monitor the situation closely after the re-opening and might adjust this arrangement or even suspend the BBQ facilities without prior notice shall the pandemic situation aggravate.

Estates Office
31 Oct 2022

Reopening of sports facilities for staff dependents on 1 Nov

Dear staff and dependents,

Having considered the latest pandemic situation and other factors, please be advised that EO is going to accept eligible dependents to use the campus sports facilities for leisure purposes starting from 1 November 2022 (Tuesday).

Please note that prior registration by phone call to our service counter at 2948-8844 is required for using the sports facilities or access may be denied.

Please also be reminded that -
1) Guests are still prohibited;
2) The capacities of the pool and the fitness room are limited and immediate access to these facilities cannot be guaranteed.;
3) Presentation of your valid Dependent Card is needed for getting access to the sports facilities.

Users are also required to use the LeaveHomeSafe app and undergo body temperature check before entering the sports venues. They should also keep a social distance of at least 1.5m with each other during the stay at the changing rooms and wear a face mask before and after each exercise.

EO will continue to monitor the situation closely and review the arrangements in a timely manner. On the other hand, if the pandemic situation deteriorates, EO will have the entire discretion to cancel all bookings or even close the sports venues again without prior notification.

Should you have any questions, please feel free to contact us at 2948-8844.

Estates Office
31 Oct 2022

Re-opening of Sports Facilities for Individual Bookings

Dear Students and Staff,

Having considered the latest pandemic situation and other factors, please be advised that EO is planning to gradually re-open sports facilities for individual uses and leisure purposes starting from 21 April (Thursday) for students, staff and campus residents.

Date	Venue
21 April 2022	Tennis Courts * Running Track # Badminton Courts * Table Tennis Tables * Squash Courts * Physical Fitness Rooms #

* 2 players per court/table.
# with limited entry.

For those reserved players shall be staying away from the court and keep at least 1.5m from each other with masks worn at all times. Users are also reminded to wear a face mask before and after exercise.

Changing facilities will also be available on 21 April, while shower cubicles will be open alternately. Users are also reminded to keep a social distance of at least 1.5m with each other during the stay at the changing rooms.

All users are required to undergo body temperature check before entering the sports premises. Persons with fever (body temperature higher than 37.5℃) or respiratory symptoms are not allowed to enter.

No guests are allowed to use the sports facilities until further notice.

EO will continue to monitor the situation closely and review the arrangements in a timely manner. On the other hand, if the pandemic situation deteriorates, EO will have the entire discretion to cancel all bookings or even close all sports venues again without prior notification.
Should you have any questions, please feel free to contact us at 2948-8844.

Estates Office

House Rules for On-campus Staff Accommodation

Dear Staff,

We enclose the revised version of the House Rules for On-campus Staff Accommodation for your attention/reference. Staff residents and occupants are requested to comply with the regulations stipulated.

You may wish to contact us at 2948 8822 for enquiry.

Estates Office
22 Oct 2021

Attachments:

House Rules for Staff Residents
(for staff only)

Revised Policy on Management of Exhibited Materials

Dear Staff and Students,

You are duly informed that there is a policy on Management of Exhibited Materials which was first approved by the Estates Development and Management Committee (EDMC) in December 2013 with an aim to set out the management principles and procedures for exhibited materials on the University Campus to be followed by all units of the University. There has been no revision since its first issuance.

In order to keep it in pace with the changing environment, the policy has been updated and approved by EDMC in August 2021. Attached please find the Revised Policy on Management of Exhibited Materials for your information.

Kindly observe and follow the policy whenever you need to handle exhibited materials.

Thank you for your attention.

Estates Office
16 Aug 2021

Attachments:

Revised Policy on Management of Exhibited Materials 2021

Results of the Annual User Survey on Estates Office Services 2019

The Estates Office conducts a yearly survey to collect feedback from users on the key services provided. During the period of 6 - 24 January 2020, two separate online questionnaires were made available to staff and students respectively for gathering their views on the Office's performance in the year of 2019. A total of 159 valid responses were received (92 from staff and 67 from students).

In general, 94.20% of staff find our services "Acceptable", "Satisfied" and "Very Satisfied" while the figure for student respondents is 86.10%.

For details of the survey results, please refer to the following hyperlinks:

Staff: http://www.eduhk.hk/eo/staff_and_students/staff_2019.htm
Students: http://www.eduhk.hk/eo/staff_and_students/student_2019.htm

Regulations for Campus Visitors

With effect from 11 pm on 6 December 2019 (Friday), the University campus will be open to invited visitors only from 8 am to 11 pm daily. Unless authorised by the University, campus visitors may not enter any restricted area, including academic and administration buildings, the library, student hostels, the staff residence or any sports facilities, during the opening hours. Details of the Regulations for your reference.

For enquiries, please call the 24-hour security hotline: 2948 8000.

Vice President (Administration)
4 December 2019

Enhanced Access Control Measures

In view of growing concern about campus security, the University will enhance access control measures, effective to ensure the safety of our University members, staring from the midnight (i.e., at 00:00) of 21 November 2019.

For colleagues and students, please present your EdUHK cards at the entrance for identity verification. Campus users, contractors and visitors will be required to be registered before entering the campus. A counter will be set up for identity checking and registration. We should be grateful if you would help disseminate the message to those who may be affected by the new measures.

As always, staff and student safety is our top priority. Additional security personnel have been deployed to step up patrol of the campus. In case of emergency, please call the 24-hour security hotline: 2948 8000.

Vice President (Administration)
20 November 2019

Introduction of Hourly-Parking for Students

Dear Students,

Please find below the hourly parking arrangement for students for your reference (effective from 1 October 2018):

Eligible users		:	Students with valid student cards (full-time/part-time)
Opening hours		:	5:00 pm - 12:00 midnight (Mondays through Fridays, except public holidays) 7:00 am - 12:00 midnight (Saturdays, Sundays & public holidays)
Carpark capacity		:	30 carparking spaces (on first-come-first-served basis)
Carpark location		:	LG3, Cho Kwai Chee Foundation (CKCF) Building
Payment method		:	Octopus *ONLY* (Cash and other payment methods will not be accepted)
Payment location		:	at the carpark exit gate; or Security Control Centre (Room 04, G/F of Cho Kwai Chee Foundation Building)
Fees schedules		:	HKD 5 for 30 min. / HKD 10 for 1 hour (for the first 4 hours) HKD 10 for 30 min. / HKD 20 for 1 hour (for the 5th to 8th hour) HKD 30 for 30 min. / HKD 60 for 1 hr. (from the 9th hour and onwards) *Parking time less than 30 minutes will be calculated as 30 minutes
Illustration: if a person enters the carpark at 6:00 pm and leaves at 11:30 pm, the fees payable for the total 5.5 hours hourly parking = 4 x HKD 10 (fees for the first 4 hours) + 1.5 x HKD 20 (fees from the 5th hour) = HKD 70.
General Procedures:
	Obtain a temporary carpark label from the main gate when entering the campus.
	Tap Octopus card on the card reader at the entrance gate of the carpark.
	Tap Octopus card on the card reader of the exit gate or on the card reader located at the Security Control Centre before leaving the carpark.
	Return the temporary carpark label to the main gate when leaving the campus.
Important Notes:
	NO OVERNIGHT PARKING is allowed on campus except for designated users. All students making use of hourly parking should drive their vehicles away before 12:00 midnight every day, otherwise an administration fee of $320 may be imposed without prior notice.
	No entry to the campus carparks will be accepted after 12:00 midnight.
	Payments have to be made by Octopus ONLY and NO value adding service will be provided. Students are strongly advised to ensure their Octopus cards have sufficient value or automatic value adding function.

The implementation of the hourly parking will be reviewed from time to time and the arrangements might be amended at any time without prior notice.

Should you have any questions or need any assistance, please contact our Security Control Centre by calling the 24-hour hotline 2948 8000 or visiting in person at Room 03, G/F of CKCF Building.

Thank you for your kind attention.

Estates Office

Achievement of Performance Pledges of the Estates Office (2021/22)

The Estates Office has been promulgating a series of performance pledges on the provision of key services. Such indicators have helped us gauging the deliverance of services and enhancing the performance standard. An annual review on the attainment of performance in 2021/22 is now available at the following webpage.

https://www.eduhk.hk/eo/eoservice_apledges.htm

CCTV System Guidelines

Estates Office, the Education University of Hong Kong

1. The University Campus is under 24 hours CCTV surveillance. The data or videos captured by the CCTV system may be used for one or more of the following purposes:

a. Safety, Security and Operational needs &
b. Monitoring the Campus premises to assist enforcing the University regulations.

2. The data/recorded videos held by the CCTV system may be provided by the Estates Office to the management and/ or other offices of the University for the purposes set out in paragraph 1.

3. The CCTV system is operated by relevant duty staff member(s). The live view of the CCTV cameras will be accessed by the duty Staff and/ or Security Supervisors.

4. Access to the data or recorded videos captured by the CCTV system requires prior approval from the Director of Estates or his delegate(s).

5. The recorded videos will be kept for up to 1 month.

6. No third party viewing or reproduction of recorded video or data captured by the CCTV system is allowed except with prior approval of the Director of Estates, or as requested by a law enforcement agency. Proper record of such will be kept by the Estates Office.

7. Inquiries relating to the operation of the CCTV system should be sent to wmeo@eduhk.hk.

8. The University reserves the right to review and amend these guidelines at a regular interval and the latest version of the same shall be posted up at a prominent place of the University.

Estates Office
15 September 2017

New Policies on Canvassing/Electioneering Activites and on Management of Exhibited Materials

Update: after a series of discussions and consultation, the said policies on Canvassing/Electioneering activities and on Management of Exhibited Materials have been approved by the Estates Development and Management Committee with immediate effect. The approved policies are attached.

Presently, canvassing/electioneering activities as well as display of posters on campus are dealt with by the policy on management of common areas as well as display of posters respectively.

In view of soaring student activities (including canvassing/electioneering activities) due to increasing student intakes, the current policies might not be able to satisfy the needs for canvassing/electioneering activities and display of posters for publicity purpose. In this connection, the Estates Office has been working with the Student Affairs Office and the Students Union in refining the relevant existing regulations/policies since early this year. Thanks to the efforts of the parties involved, the draft new policies for canvassing/electioneering activities and on Management of Poster Display have been drawn up and are ready for open consultation. After consultation, the relevant policies will be presented to the Management for approval and implementation.

Attached please find the relevant policies for consultation which will last until 4 October 2013 (Friday). You are welcome to send your views to eo@ied.edu.hk.

Shall you have urgent need for large-scale publicity, please contact our office to work out an agreeable arrangement.

Thank you for your attention.
Estates Office

Attachments:
Policy on Conducting Canvassing and Electioneering Activities - approved version.pdf
Policy on Management of Exhibited Materials and location *updated
Annex I - Individual Unit Poster Boards & General Poster Boards.pdf