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The Estates Office
Room 01,2/F,
Cho Kwai Chee Foundation Building,
10 Lo Ping Road,
Tai Po, New Territories
Hong Kong
 
Tel: 2948 6714
Fax: 2948 6121
Email: webmaster.eo@eduhk.hk
 
Emergency No: 2948 8000
(24-hour)
 

 

Announcements

 


- Enhanced KMB Route 74K Service During Graduation Ceremony 2022 九巴路線74K 於 2022年畢業典禮期間加強服務

- COVID-19 Guidelines for On-campus Activity(updated in November)

- Latest Campus Access Arrangement for Visitors

- Special Traffic Arrangement during Graduation Ceremony 2022

- Transport Arrangements for the Graduation Ceremony 2022

- Re-opening of the BBQ Pits

- Reopening of sports facilities for staff dependents on 1 Nov

- Re-opening of Sports Facilities for Individual Bookings

- Latest “Vaccine Pass” Arrangement for Campus Entry

- Latest Arrangement of Weekly Flag Raising Ceremony

- House Rules for On-campus Staff Accommodation

- Revised Policy on Management of Exhibited Materials

- Regulations for Campus Visitors

- Enhanced Access Control Measures

- Introduction of Hourly-Parking for Students

- Achievement of Performance Pledges of the Estates Office (2021/22)

- CCTV System Guidelines

- New Policies on Canvassing/Electioneering Activites and on Management of Exhibited Materials

 

 


 

Enhanced KMB Route 74K Service During
Graduation Ceremony 2022
九巴路線74K 於 2022年畢業典禮期間加強服務

Dear Colleagues, Graduands and Visitors,

With the close collaboration of KMB, we are pleased to inform you that KMB is going to enhance their Route 74K service between Tai Po Market Station and EdUHK on the 5 consecutive Saturdays from 19 November to 17 December 2022 to facilitate the graduates and guests to attend the Graduation Ceremony 2022 with details as follows:

For AM session, other than the regular services, the following enhanced frequencies will be introduced during the specified periods.

  • Inbound Departures from Tai Po Market Station will be operating at 10 minute intervals from 0900 to 0940.
  • Outbound Departures from EdUHK will be operating at 10 - 15 minute intervals from 1155 to 1235.

For PM Session, other than the regular services, the following enhanced frequencies will be introduced during the specified periods.

  • Inbound Departures from Tai Po Market Station will be operating at 10 - 15 minute intervals from 1310 to 1400.
  • Outbound Departures from EdUHK will be operating at 8 - 12 minute intervals from 1618 to 1658.

To avoid possible traffic congestion and unnecessary delays on such important days, you are strongly advised to consider using U-Shuttle or the enhanced KMB 74K service or other public transport options instead of driving to the campus. May we remind you again that unless with prior approval, no vehicles will be allowed to enter the campus and the University may implement/ adjust other appropriate traffic control measures when necessary. We have also sought the assistance of the Police to exercise regulatory traffic control measures outside the campus on the days of Graduation Ceremony.

For enquiries, please feel free to contact our hotline at 2948 6714 or email to eotransport@eduhk.hk.

Estates Office
15 Nov 2022

*********************************************************

各職員, 畢業生及來賓:

為配合2022年大學畢業典禮,經與九巴協調後,九巴路線74K將於1119日至1217日期間連續五個星期六加強服務班次,詳情如下:

上午場次(除正常
74K班次外,以下時段服務將會加強)

  • 0900至0940由大埔墟站開出的班次為10分鐘一班;
  • 1155至1235由教大開出的班次為10至15分鐘一班。

下午場次(除正常74K班次外,以下時段服務將會加強)

  • 1310至1400由大埔墟站開出的班次為10至15分鐘一班;
  • 1618至1658由教大開出的班次為8至12分鐘一班。

物業處強烈建議 閣下及來賓使用大學巴、上述74K服務或其他公共交通工具,以避免交通阻塞及不必要延誤,影響 閣下出席畢業典禮。本處特別提醒 閣下,除非已預先申請及獲得批准,否則所有車輛不得進入校園。畢業禮期間,警方亦會協助督導校園一帶之交通。

如有查詢,請致電物業處熱線 2948 6714 或電郵至 eotransport@eduhk.hk

期待共同迎接您的畢業時刻。

物業處
2022年11月15日

 


 

COVID-19 Guidelines for On-campus Activity
(updated in November)

You are advised to observe the COVID-19 Guidelines for On-campus Activities (as attached below) and take all appropriate precautionary measures for on-campus activities conducted in hybrid/ face-to-face mode in order to reduce the COVID-19 transmission .

Attachment: COVID-19 Guidelines for On-campus Activities
EO81_Health Declaration Form

 


 

Latest Campus Access Arrangement for Visitors

Subsequent to the announcement made by the Emergency Task Force earlier, please find below the latest campus access arrangement for visitors which will take immediate effect.

1) The University campus will be opened to visitors only from 8:15 am to 11:00 pm daily.

2) Visitors including but not limited to contractors, invited guests, speakers, trainers/ tutors, etc. are required to meet the University’s COVID-19 vaccination requirements and shall have been vaccinated with at least 3 doses.

3) Visitors are required to check in via the ‘Leave Home Safe’ mobile app. and produce a Blue QR Code of Vaccine Pass for checking by a duty guard at the entrance.

4) On-site registration of visitors’ information is required at the campus main entrance. Anyone holding a Red/ Amber Code of Vaccine Pass will be denied entry.

5) Patrons of visitors’ parking are required to fill in the Visitors’ Parking Request Form (EO10) and return the completed forms via the host department to the Security Control Centre by fax (2948 8001) (At least 24 hours in advance before arrival)

6) Guest Vehicles without prior notice / approval may have entry denied.

7) The same arrangement will be applied to Tseung Kwan O Study Centre and the EdUHK Sports Centre in Pak Shek Kok.

8) For access to the designated venues such as the sports facilities, dining areas, library and student halls etc., the relevant pandemic control measures being in force will continue to prevail.

9) EO reserves the final discretion to accept the entry of any visitors.

To streamline the process of on-site registration, it is highly recommended that the full names and visiting schedule of the visitors should be provided to the Estates Office (via email wmeo@eduhk.hk) in advance for any on-campus activities, in particular for those with mass no. of participants.

For enquiries, please contact us at 2948 6714 or the Security Control Centre at 2948 8000 (24 hours).

Estates Office
3 Nov 2022

 


 

Transport Arrangements for the Graduation Ceremony 2022

Dear Graduands,

Congratulations for completing your study with the EdUHK!

We refer to the Graduation Ceremony which will be held on 5 consecutive Saturdays from 19 November to 17 December 2022. Whilst we shall make our best efforts to ensure smooth proceeding of the Ceremony, your prior acknowledgement of the following arrangements will certainly facilitate your access to EdUHK on the day of Ceremony.

  • Free U Shuttle Service
    Frequency of U Shuttle service between Tai Po Campus and University MTR Station will be strengthened for guests and students. All passengers must present their Admission Tickets upon boarding and need not pay any fare. Relevant U Shuttle schedule is attached for your information. Relevant U Shuttle schedule is attached for your information.

  • Hourly Parking for Graduands
    Pre-Booked hourly parking will be available for graduands on the respective days of Ceremony. Each graduand is eligible for making ONE reservation on their own day of Ceremony ONLY. The applicable fees (to be paid by Octopus ONLY and there is a 7-11 Convenience Store on the campus for adding value if needed) are as follows:

  • Hours

    Hourly Fee

    The 1st  and 2nd Hour

    $ 30

    The 3rd and 4th Hour

    $ 60

    Beyond the 4th Hour

    $ 100

To reserve parking space, please click onto this link: https://pappl.eduhk.hk/CongPark/

A confirmation email will be sent to you after completion. Please present the email screenshot upon entry.

Unless with prior approval, no guest’s private or hiring vehicles will be allowed to enter the campus. All guests are strongly recommended to make use of the free U Shuttle or public transportation including KMB 74K and GMB26 Services for which we have requested extra services on the days of Ceremony.

For enquiries, please feel free to contact our hotline at 2948 6714 or email to eotransport@eduhk.hk.

Let’s work together in making the Graduation Ceremony a good memory for you.

Estates Office

 

Attachment: U Shuttle Schedule

 


 

Transport Arrangements for the Graduation Ceremony 2022

Dear Colleagues,

Please be informed that the Graduation Ceremony this year will be held on five consecutive Saturdays starting 19 November to 17 December 2022. As an essential precautionary measure during the pandemic crisis and to alleviate possible traffic congestion, the Management has decided to suspend all other major events on these days.

Same as last Graduation Ceremony held in 2021, the following special measures would also be adopted to facilitate seamless traveling for duty staff as well as ensuring sufficient parking spaces for invited guests are available on the days of Graduation.

  • Free U Shuttle Service
    U Shuttle service will be strengthened with additional trips to be deployed before and after each the session to serve passengers including staff and participating guests. Relevant U Shuttle schedule is attached for your information.

  • KMB and GMB Services
    The operators of KMB 74K and GMB Route 26 have been requested to strengthen their services on these Saturdays too.

  • No Staff Parking unless with Special Approval
    In view of the high parking demand from the guests, we urge duty staff not to drive on these days. Those who have special needs to drive are required to submit applications for parking on campus with endorsement from their department heads or line managers to EO in advance. The relevant form is also attached. The decision of Director of Estates shall be final. Vehicles with special approval may be required to park at the locations designated by EO on the days of Graduation.

For enquiries, please contact Mr Kelvin Cheung (ext. 6154) or Mr Raymond Choi (ext. 7474), or email to eotransport@eduhk.hk. Thank you for your understanding and support, as always.

Let’s work together in making the Graduation Ceremony a success.

Estates Office
3 Nov 2022

 

Attachment: U Shuttle Schedule
Application for Staff Parking on Graduation Ceremony 2022

 


 

Re-opening of the BBQ Pits

With reference to the latest pandemic situation and the government’s recent announcement on the re-opening of public BBQ pits/facilities, this is to inform you that the BBQ pits on Tai Po Campus will be re-opened for use from 1 November 2022 (Tuesday).

Users of such facilities shall be in groups of no more than 12 people each and are advised to keep proper social distancing and wear face masks before and after the activity. Please also extinguish any fire, dispose the garbage and keep the facilities clean after use.

To safeguard health of the campus users at large, some precautionary measures will be adopted for the BBQ users. For bookings and details of precautionary measures, please call EO at 2948 6279.

Please note that EO will monitor the situation closely after the re-opening and might adjust this arrangement or even suspend the BBQ facilities without prior notice shall the pandemic situation aggravate.

Estates Office
31 Oct 2022

 


 

Reopening of sports facilities for staff dependents on 1 Nov

Dear staff and dependents,

Having considered the latest pandemic situation and other factors, please be advised that EO is going to accept eligible dependents to use the campus sports facilities for leisure purposes starting from 1 November 2022 (Tuesday).

Please note that prior registration by phone call to our service counter at 2948-8844 is required for using the sports facilities or access may be denied.

Please also be reminded that -
1) Guests are still prohibited;
2) The capacities of the pool and the fitness room are limited and immediate access to these facilities cannot be guaranteed.;
3) Presentation of your valid Dependent Card is needed for getting access to the sports facilities.

Users are also required to use the LeaveHomeSafe app and undergo body temperature check before entering the sports venues. They should also keep a social distance of at least 1.5m with each other during the stay at the changing rooms and wear a face mask before and after each exercise.

EO will continue to monitor the situation closely and review the arrangements in a timely manner. On the other hand, if the pandemic situation deteriorates, EO will have the entire discretion to cancel all bookings or even close the sports venues again without prior notification.

Should you have any questions, please feel free to contact us at 2948-8844.

Estates Office
31 Oct 2022

 


 

Re-opening of Sports Facilities for Individual Bookings

Dear Students and Staff,

Having considered the latest pandemic situation and other factors, please be advised that EO is planning to gradually re-open sports facilities for individual uses and leisure purposes starting from 21 April (Thursday) for students, staff and campus residents.

Date Venue
21 April 2022
  • Tennis Courts *
  • Running Track #
  • Badminton Courts *
  • Table Tennis Tables *
  • Squash Courts *
  • Physical Fitness Rooms #
* 2 players per court/table.
# with limited entry.

For those reserved players shall be staying away from the court and keep at least 1.5m from each other with masks worn at all times. Users are also reminded to wear a face mask before and after exercise.

Changing facilities will also be available on 21 April, while shower cubicles will be open alternately. Users are also reminded to keep a social distance of at least 1.5m with each other during the stay at the changing rooms.

All users are required to undergo body temperature check before entering the sports premises. Persons with fever (body temperature higher than 37.5℃) or respiratory symptoms are not allowed to enter.

No guests are allowed to use the sports facilities until further notice.

EO will continue to monitor the situation closely and review the arrangements in a timely manner. On the other hand, if the pandemic situation deteriorates, EO will have the entire discretion to cancel all bookings or even close all sports venues again without prior notification.
Should you have any questions, please feel free to contact us at 2948-8844.

Estates Office

 


 

Latest “Vaccine Pass” Arrangement for Campus Entry

In order to safeguard the health and safety of the EDUHK community, the latest “Vaccine Pass” arrangement of the University with details listed below for your kind attention.

COVID-19 Vaccination / Testing

Starting from 31 March 2022 (Thursday), ALL Regular Campus Users* must have received at least TWO doses of recognized COVID-19 Vaccine in order to enter the Campus areas. In addition, THREE doses of recognized COVID-19 Vaccine must have been received with effect from 31 May 2022 (Tuesday). There will be a grace period for those who have received two doses within six months, but they are required to take the third dose within six months after receiving the second dose. For people who have recovered from COVID-19 infection, please refer to the latest announcement by the Government for the vaccination implementation arrangement.

Any Unvaccinated user is required to produce a valid medical certificate as proof of being unfit for vaccination as well as a negative COVID-19 test result produced within 3 days prior to the day of entry.

All Staff Members and Students are required to submit their vaccination, testing records and/or infection information via the online COVID-19 Vaccination and Testing Record System (https://covid19vtr.eduhk.hk/). For details and procedures, please visit the “Emergency Task Force Corner” on “The Portal” (https://www.eduhk.hk/etf/).

Use of “Leave Home Safe” App

ALL invited visitors entering the campus areas must USE the “Leave Home Safe” Mobile App and PRESENT the scanned QR code for entry i.e. a blue QR code WITH either Electronic Vaccination Record/ Exemption Certificate for inspection at the entry. NO entry to the campus will be allowed shall the person fail to present the confirmed QR code for inspection. The “Leave Home Safe” mobile app should be the updated version. You may visit the website (https://www.leavehomesafe.gov.hk/) for details.

Your understanding and full co-operation would be much appreciated.

For enquiries, please contact us at 2948 6714 or the Security Control Centre at 2948 8000 (24 hours).

Estates Office

* Regular Campus Users (children under the age of 12 are exempted) include:

  • Full-time students;
  • Part-time students (including course participants);
  • Full-time staff members;
  • Part-time/ Half-time staff members and persons engaged under contract for services (including guest speakers, coaches, instructors, external trainers/ tutors);
  • Residents on campus, i.e. family members and domestic helpers of staff members living on campus; and
  • Contractors and other persons, including visitors to staff quarters/ campus, with a stay of two hours or more per day.

 


 

Latest Arrangement of Weekly Flag Raising Ceremony
每週升旗典禮之最新安排

* The ceremony will be temporarily suspended from 8 August until 4 September 2022.

Please be informed that the weekly Flag Raising Ceremony on every Monday will be held at 8:00 a.m. from 4 July 2022 (Monday). A special inbound U-shuttle bus departing at 7:30 a.m. from University MTR station will be arranged for participants.

Should you have any questions, please contact our Security Control Centre at 2948 8000.

Estates Office
July 2022

每週升旗典禮於2022年7月4日(星期一)起會逢星期一早上8時00分進行。 當日亦會安排特別回校車(早上7時30分正)由港鐵大學站開出予參與人士。

如有查詢,可致電2948 8000聯絡保安控制中心。

物業處
2022年7月

 


 

House Rules for On-campus Staff Accommodation

Dear Staff,

We enclose the revised version of the House Rules for On-campus Staff Accommodation for your attention/reference. Staff residents and occupants are requested to comply with the regulations stipulated.

You may wish to contact us at 2948 8822 for enquiry. 

Estates Office
22 Oct 2021

Attachments: House Rules for Staff Residents
(for staff only)

 


 

Revised Policy on Management of Exhibited Materials

Dear Staff and Students,

You are duly informed that there is a policy on Management of Exhibited Materials which was first approved by the Estates Development and Management Committee (EDMC) in December 2013 with an aim to set out the management principles and procedures for exhibited materials on the University Campus to be followed by all units of the University. There has been no revision since its first issuance.

In order to keep it in pace with the changing environment, the policy has been updated and  approved by EDMC in August 2021.  Attached please find the Revised Policy on Management of Exhibited Materials for your information.

Kindly observe and follow the policy whenever you need to handle exhibited materials.

Thank you for your attention.

Estates Office
16 Aug 2021

Attachments: Revised Policy on Management of Exhibited Materials 2021

 


 

Results of the Annual User Survey on Estates Office Services 2019

The Estates Office conducts a yearly survey to collect feedback from users on the key services provided. During the period of 6 - 24 January 2020, two separate online questionnaires were made available to staff and students respectively for gathering their views on the Office's performance in the year of 2019. A total of 159 valid responses were received (92 from staff and 67 from students).

In general, 94.20% of staff find our services "Acceptable", "Satisfied" and "Very Satisfied" while the figure for student respondents is 86.10%.

For details of the survey results, please refer to the following hyperlinks:

Staff: http://www.eduhk.hk/eo/staff_and_students/staff_2019.htm
Students: http://www.eduhk.hk/eo/staff_and_students/student_2019.htm

 


 

Regulations for Campus Visitors

With effect from 11 pm on 6 December 2019 (Friday), the University campus will be open to invited visitors only from 8 am to 11 pm daily. Unless authorised by the University, campus visitors may not enter any restricted area, including academic and administration buildings, the library, student hostels, the staff residence or any sports facilities, during the opening hours. Details of the Regulations for your reference.

For enquiries, please call the 24-hour security hotline: 2948 8000.

Vice President (Administration)
4 December 2019

 


 

Enhanced Access Control Measures

In view of growing concern about campus security, the University will enhance access control measures, effective to ensure the safety of our University members, staring from the midnight (i.e., at 00:00) of 21 November 2019.

For colleagues and students, please present your EdUHK cards at the entrance for identity verification. Campus users, contractors and visitors will be required to be registered before entering the campus. A counter will be set up for identity checking and registration. We should be grateful if you would help disseminate the message to those who may be affected by the new measures.

As always, staff and student safety is our top priority. Additional security personnel have been deployed to step up patrol of the campus. In case of emergency, please call the 24-hour security hotline: 2948 8000.

Vice President (Administration)
20 November 2019

 


 

Introduction of Hourly-Parking for Students

Dear Students,

Please find below the hourly parking arrangement for students for your reference (effective from 1 October 2018):

Eligible users

:

Students with valid student cards (full-time/part-time)

Opening hours

:

5:00 pm - 12:00 midnight (Mondays through Fridays, except public holidays)
7:00 am - 12:00 midnight (Saturdays, Sundays & public holidays)

Carpark capacity

:

30 carparking spaces (on first-come-first-served basis)

Carpark location

:

LG3, Cho Kwai Chee Foundation (CKCF) Building

Payment method

:

Octopus ONLY
(Cash and other payment methods will not be accepted)

Payment location

:

  1. at the carpark exit gate; or
  2. Security Control Centre

      (Room 04, G/F of Cho Kwai Chee Foundation Building)

Fees schedules

:

HKD 5 for 30 min. / HKD 10 for 1 hour (for the first 4 hours)
HKD 10 for 30 min. / HKD 20 for 1 hour (for the 5th to 8th hour)
HKD 30 for 30 min. / HKD 60 for 1 hr. (from the 9th hour and onwards)
*Parking time less than 30 minutes will be calculated as 30 minutes

Illustration: if a person enters the carpark at 6:00 pm and leaves at 11:30 pm, the fees payable for the total 5.5 hours hourly parking = 4 x HKD 10 (fees for the first 4 hours) + 1.5 x HKD 20 (fees from the 5th hour) = HKD 70.

General Procedures:

 

  1.  

Obtain a temporary carpark label from the main gate when entering the campus.

 

  1.  

Tap Octopus card on the card reader at the entrance gate of the carpark.

 

  1.  

Tap Octopus card on the card reader of the exit gate or on the card reader located at the Security Control Centre before leaving the carpark.

 

  1.  

Return the temporary carpark label to the main gate when leaving the campus.

Important Notes:

 

  1.  

NO OVERNIGHT PARKING is allowed on campus except for designated users. All students making use of hourly parking should drive their vehicles away before 12:00 midnight every day, otherwise an administration fee of $320 may be imposed without prior notice.

 

  1.  

No entry to the campus carparks will be accepted after 12:00 midnight.

 

  1.  

Payments have to be made by Octopus ONLY and NO value adding service will be provided.  Students are strongly advised to ensure their Octopus cards have sufficient value or automatic value adding function.

The implementation of the hourly parking will be reviewed from time to time and the arrangements might be amended at any time without prior notice.

Should you have any questions or need any assistance, please contact our Security Control Centre by calling the 24-hour hotline 2948 8000 or visiting in person at Room 03, G/F of CKCF Building.

Thank you for your kind attention.

Estates Office

 


 

Achievement of Performance Pledges of the Estates Office (2021/22)

The Estates Office has been promulgating a series of performance pledges on the provision of key services. Such indicators have helped us gauging the deliverance of services and enhancing the performance standard. An annual review on the attainment of performance in 2021/22 is now available at the following webpage.

https://www.eduhk.hk/eo/eoservice_apledges.htm

 


 

CCTV System Guidelines

Estates Office, the Education University of Hong Kong

1. The University Campus is under 24 hours CCTV surveillance. The data or videos captured by the CCTV system may be used for one or more of the following purposes:

a. Safety, Security and Operational needs &
b. Monitoring the Campus premises to assist enforcing the University regulations.

2. The data/recorded videos held by the CCTV system may be provided by the Estates Office to the management and/ or other offices of the University for the purposes set out in paragraph 1.

3. The CCTV system is operated by relevant duty staff member(s). The live view of the CCTV cameras will be accessed by the duty Staff and/ or Security Supervisors.

4. Access to the data or recorded videos captured by the CCTV system requires prior approval from the Director of Estates or his delegate(s).

5. The recorded videos will be kept for up to 1 month.

6. No third party viewing or reproduction of recorded video or data captured by the CCTV system is allowed except with prior approval of the Director of Estates, or as requested by a law enforcement agency. Proper record of such will be kept by the Estates Office.

7. Inquiries relating to the operation of the CCTV system should be sent to wmeo@eduhk.hk.

8. The University reserves the right to review and amend these guidelines at a regular interval and the latest version of the same shall be posted up at a prominent place of the University.

Estates Office
15 September 2017

 


 

New Policies on Canvassing/Electioneering Activites and on Management of Exhibited Materials

Update: after a series of discussions and consultation, the said policies on Canvassing/Electioneering activities and on Management of Exhibited Materials have been approved by the Estates Development and Management Committee with immediate effect. The approved policies are attached.

Presently, canvassing/electioneering activities as well as display of posters on campus are dealt with by the policy on management of common areas as well as display of posters respectively.

In view of soaring student activities (including canvassing/electioneering activities) due to increasing student intakes, the current policies might not be able to satisfy the needs for canvassing/electioneering activities and display of posters for publicity purpose. In this connection, the Estates Office has been working with the Student Affairs Office and the Students Union in refining the relevant existing regulations/policies since early this year. Thanks to the efforts of the parties involved, the draft new policies for canvassing/electioneering activities and on Management of Poster Display have been drawn up and are ready for open consultation. After consultation, the relevant policies will be presented to the Management for approval and implementation.

Attached please find the relevant policies for consultation which will last until 4 October 2013 (Friday). You are welcome to send your views to eo@ied.edu.hk.

Shall you have urgent need for large-scale publicity, please contact our office to work out an agreeable arrangement.

Thank you for your attention.
Estates Office

Attachments:
Policy on Conducting Canvassing and Electioneering Activities - approved version.pdf
Policy on Management of Exhibited Materials and location *updated
Annex I - Individual Unit Poster Boards & General Poster Boards.pdf

 


 

Copyrights © Estates Office, The Education University of Hong Kong, 2011.