Guideline and Policy

Policy on Late Submission of Assignments and Absence from Assessment Activities

General Guideline

1. Students shall follow the deadline for submission of assignments and present themselves for tests, examinations and prescribed assessment activities at the appointed time.

2. For courses with multiple groups; mutual consensus must be sought among the course team on the submission date and assessment criteria of an assignment.

3. To ensure all assignments are received safely, students must submit their assignments via moodle and may need to submit a hardcopy to course lecturer(s) as specified.

4. Subsequent to Item 3, it is students’ own responsibility to keep a copy of their assignment (besides the one they submitted) for security reasons. In case the assignment is lost or cannot be found for whatever reasons, students should submit the copy to the course lecturer(s) for assessment.

Late Submission and Absence from Assessment Activities

5. Students who wish to submit an assignment later than the due date should obtain permission in advance from the course lecturer(s); otherwise, it may be treated as failure to submit the assignment as required. To obtain permission, student should complete an application form and submit it to the course lecturer(s) for approval. Approved applications shall be copied to the Programme Leader/Coordinator for information.

Absence from class test / examination / other assessment task:

6. Students who are unable to complete a class test/examination/other assessment task should apply to the Head of Department or his delegate through the course lecturer for special consideration. The application must be accompanied by original copies of any relevant documentary evidence, including medical certificates in cases of illness or disability.

If the Head of Department or his delegate is satisfied that a student's absence from or inability to complete a class test/examination/other assessment task has a valid cause, the student will be permitted to complete further assessment work in a form to be determined by the Head of Department or his delegate in consultation with the course lecturer. The grading of the further assessment work so prescribed may be lowered, on a case-by-case basis, up to one full grade. All absence applications must be in written form and to include:

applicant’s name, student ID, programme, and year of study;
full details of the absence;
relevant documentary materials (original/ certified true copy is required) which may support the application;
applicant’s contact details;
applicant’s signature; and
applicant’s consent for the Department of Psychology of The Education University of Hong Kong to make any necessary enquiries in relation to the information/ documentary materials provided and for verification purpose (please include the statement below in the application).

“ I understand that if I wilfully give any false information or withhold any material information in the application, it will render me liable to disciplinary action(s) by the University. I consent to the Department of Psychology of The Education University of Hong Kong making any necessary enquiries in relation to the information/ documentary materials provided and for verification purpose. I authorize all organizations or agencies to release any record or information as may be required for these enquiries.”

7. If the Head of Department or his delegate, after considering all available information, decides to reject a student's request for special consideration, the student will be accorded a fail grade (grade F) in the unattended component(s) of assessment for the module.

Late submission of assignment:

8. Grade will be deducted for every late submitted assignment without a valid reason. A 7-day grace period (1^st – 7^th days after the stipulated deadline) will be given to students; assignment submitted within the grace period will be penalized by grade deduction up to one full grade; for those submitted after the grace period (i.e. the 8^th day onwards), no marks will be given and a fail grade (grade F) will be accorded.

General:

9. Course lecturer(s) may use their discretion in handling any unusual cases of late submission/ absence for assessment activities on a case-by-case basis, while adhering to the principles as stipulated in the above sections.

Appeal Mechanism

10. In case of disputes against the above items, students can appeal to the course coordinator; if students remain unsatisfied, the appeal will go to the Head of Department for further investigation.